We are seeking a highly organized, proactive, and adaptable Executive Assistant to provide high-level administrative support to the Chief of Staff to the CEO.
This is a dynamic role that requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities across executives with evolving business needs. The ideal candidate is someone who thrives in a fast-paced environment, maintains confidentiality, and demonstrates initiative and good judgment.
Five days a week in our midtown Manhattan office is required, limited travel.
You Will:- Manage complex calendars, including scheduling internal and external meetings, across time zones
- Coordinate domestic and international travel arrangements and prepare detailed itineraries
- Process expense reports, purchase orders, and invoices in a timely manner
- Prepare meeting agendas, take notes, and follow up on action items
- Act as a liaison between leaders and internal/external stakeholders
- Prioritize tasks and allocate time effectively between executives
- Assist with presentation creation, report formatting, and internal communications
- Maintain and organize documents, files, and business records
- Coordinate team events, offsites, and virtual/in-person meetings
- Support onboarding of new team members or vendors
- 5+ years of experience supporting senior-level executives, preferably in a global organization
- Exceptional organizational, time management, and multitasking skills
- Strong written and verbal communication skills
- Proficiency in Google Suite (Docs, Sheets, Slides, Drive, Gmail, Calendar), and familiarity with tools like Zoom, Concur, and Slack
- Proven ability to handle sensitive information with discretion and maintain confidentiality
- Proactive and resourceful with a strong sense of ownership and follow-through
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Comprehensive Medical, Dental and Vision Insurance Plans
- Education Benefits
- Paid Maternity and Paternity Leave
- Family Care Benefits
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
Learn more about all our US benefits
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets
Reasonable Accommodation
We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.
Business Area:
Dow Jones - OCEOJob Category:
Administration, Facilities & SecretarialUnion Status:
Non-Union roleBase Pay Range: $110,000.00 - $140,000.00
We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.
For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.
For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.
Skills Required
- 5+ years of experience supporting senior-level executives, preferably in a global organization
- Exceptional organizational, time management, and multitasking skills
- Strong written and verbal communication skills
- Proficiency in Google Suite (Docs, Sheets, Slides, Drive, Gmail, Calendar)
- Familiarity with Zoom, Concur, and Slack
- Proven ability to handle sensitive information with discretion and maintain confidentiality
- Proactive, resourceful, strong sense of ownership and follow-through
- Ability to work five days a week in Midtown Manhattan office (on-site)
- Experience coordinating domestic and international travel and preparing detailed itineraries
- Experience processing expense reports, purchase orders, and invoices
What We Do
When you join Dow Jones, you become part of the most dynamic, creative and savvy news and information companies in the world. As a global leader in news and business intelligence, we're newswires, websites, newspapers, apps, newsletters, databases, magazines, and video --including some of the widest-read and most-respected brands, like The Wall Street Journal, Factiva, Barron’s, MarketWatch, Financial News, DJX, Dow Jones Risk & Compliance, Dow Jones Newswires, and Dow Jones VentureSource. Our products inform the discussions and decisions that are vital to the world's commerce, while our databases make the business world more transparent. We continually develop technology to transform information into insight and prosperity. We enlighten and inspire audiences around the globe with authoritative, differentiated and trusted content.
Gallery
