Top Executive Assistant Jobs

Provide high-level executive support to the CEO and COO (calendar management, travel and expense reconciliation, meeting coordination) while managing on-site office operations, culture, events, shipments, and supplies. Leverage Google Workspace, scheduling tools, Ramp, and AI productivity tools to increase executive efficiency and maintain a vibrant San Francisco office.

Provide high-trust, hands-on support to the CEO by managing inbox, calendar, travel, events, meeting prep and personal logistics. Ensure responsiveness, discretion, and follow-through across professional and personal tasks, coordinating with senior leaders and the Chief of Staff to keep the CEO prepared and unencumbered.

Provide strategic administrative support to senior leaders: manage complex calendars, coordinate travel and events, handle external communications, track action items, draft materials, and collaborate across teams to ensure smooth executive operations in a fast-paced environment.

Support two cofounders with complex calendar and travel management, inbox triage, event and dinner planning, expense coordination, errands, and ad-hoc operations. Anticipate needs, streamline workflows, automate repetitive tasks using AI tools, and handle sensitive information with high ownership. Contribute to special projects and improve founders' efficiency in a fast-growing startup environment.

Provide high-touch operational support to the CEO and team: manage hiring logistics, payroll and people admin, office operations, customer visits and demos, inbound sales, finances, security assessments, swag, and team events. Act as primary face for customers and candidates, streamline processes, and run the companys back-office systems to increase team focus and velocity.

Provide high-level administrative support to executives: manage correspondence, schedule and coordinate travel (including flight department logistics), organize meetings and hotel arrangements, process invoices and payments, maintain confidential records and bookkeeping, act as liaison with staff and external partners, and assist with personal appointments and errands while handling sensitive information with discretion.

Provides high-level administrative support to executive leadership: manages calendars, arranges travel and meetings, prepares correspondence/reports/presentations, coordinates projects, handles calls/visitors, maintains files and expense reports, and supports office operations across clinic facilities.

Provide confidential executive assistant and constituent liaison support to the Director and Legislative Affairs staff: prepare correspondence and reports, screen calls and mail, coordinate responses to legislators, maintain records and records retention, manage appointments and travel, and input constituent transactions into departmental databases.

The Executive Assistant will support two executives in scheduling, communication, project management, and administrative tasks, ensuring confidential and efficient operations.

Provides confidential, high-level administrative support to the CEO and senior leaders: managing calendars, travel, expenses, board packets and meeting materials, coordinating events, recording minutes, handling correspondence and visitor inquiries, prioritizing tasks, and supporting special projects with discretion.

Provide high-touch executive support to the CEO by managing complex calendars, travel, board and off-site logistics, and stakeholder communications. Build systems and documentation, partner with the Office of the CEO and Chief of Staff, protect prep and deep-work time, and use productivity tools and AI to improve executive workflows while maintaining confidentiality and professional judgment.

Provide high-touch remote executive support: manage inboxes and complex calendars, coordinate meetings and travel, prepare presentations and reports, maintain CRMs and project tools, conduct research, draft communications, handle confidential information, and proactively own client satisfaction as an independent contractor.

Provide high-level, on-site executive support to the CEO: manage complex calendars, correspondence, travel, meetings, events, confidential documents, cross-functional liaison, and special projects while maintaining discretion and executive presence.

The Executive Assistant is responsible for meeting preparation, report collection, event planning, expense reporting, and assisting the Alaska Market President with various tasks.

The Executive Assistant provides administrative support to leadership, manages schedules, coordinates meetings and travel, and prepares reports, ensuring operational efficiency.

Provides high-level confidential administrative support to the President/General Manager: manages calendars, correspondence, travel and expense reports; coordinates meetings, FCC filings, reports and community partnerships; generates employee contracts and pulls routine and specialized reports; maintains confidential files and contact lists; handles viewer inquiries and special projects. In-person attendance required.

Provide high-trust executive administrative support to the Director, Office of the CEO: manage calendars, scheduling, travel, expense reporting, document organization, meeting logistics, and action-item tracking. Anticipate needs, handle confidential information, coordinate with ELT and external partners, and support executive events and board logistics to ensure smooth Office of the CEO operations.

Provide advanced administrative and project support to multiple senior Health Division executives: manage calendars, email, travel, meeting logistics and briefing materials; prepare presentations, expense reports, vendor billing, records, onboarding support, and cover peers during peak times while maintaining confidentiality and prioritizing tasks across time zones.

The Senior Executive Assistant supports the COO by managing schedules, global travel, strategic initiatives, and cross-department collaboration, ensuring seamless operations and communication.

The Executive Assistant supports the Institute Director with administrative tasks, communication management, event coordination, and financial oversight to enhance operational efficiency.

Provide high-level administrative support to Vice Presidents: manage complex calendars, travel, executive and board meetings, prepare presentations and reports, handle expenses and SAP procurement, maintain confidential records, and support the administrative team.

Provide high-level administrative support to the CEO, managing a complex calendar, coordinating travel and meetings, handling confidential communications, prioritizing urgent requests, maintaining stakeholder communication, and ensuring seamless daily executive operations with flexibility for nonstandard hours. Role begins as a temporary 3–4 week onsite assignment in NYC with potential to convert to permanent based on performance.

Provides confidential, high-level administrative support to the President, including inbox and complex calendar management, domestic and international travel coordination, expense reconciliation, meeting notes, correspondence drafting, document preparation, and ad hoc projects. Requires strong judgment, discretion, organization, communication skills, autonomy, and proficiency with office, scheduling, travel, and expense tools.

Provide high-level executive support to senior Engineering and Product leaders: manage complex calendars and priorities, anticipate needs, coordinate cross-team communications, lead special projects, improve processes using AI/productivity tools, and protect confidential information while enabling organizational efficiency.

Provide high-trust administrative support to multiple senior leaders, managing calendars, travel, communications, meetings, expenses, event planning, cross-functional coordination, and confidential matters while enabling executive effectiveness and team engagement at the Long Beach HQ.