Top Executive Assistant Jobs

Looking for a Bilingual Executive Admin / Personal Assistant to support CEOs with scheduling, communication, reports, and administrative tasks. Must manage calendars and have excellent organizational skills.

Early-stage operations co-op supporting the CEO with project management, recruiting logistics, internal operations, communications, research, and special projects. Duties include tracking projects and tasks in PM tools, creating processes and documentation, coordinating vendors and onboarding, drafting communications and slide decks, scheduling candidates, building trackers, and handling ad-hoc personal support for the CEO.

Provide high-level administrative support to senior executives including complex calendar and travel management, expense and budget tracking, SAP purchase/order reconciliation, document and contract handling, meeting and event coordination, onboarding support, and cross-team collaboration to improve executive efficiency and operations.

Provide high-level administrative support to the Center Director and senior leadership: manage complex calendars, draft correspondence, coordinate projects/events, handle budgets and expense reconciliation, maintain office operations across locations, liaise with university units and external collaborators, and manage confidential communications and documents.

Provide high-level administrative support to FIC Americas senior desk heads: manage calendars, prepare meetings, coordinate travel and expenses, handle IT onboarding, support events and ad-hoc projects, and collaborate with administrative team to ensure coverage and operational efficiency.

Provide executive-level administrative support including calendar and travel coordination, board meeting organization, event logistics, correspondence, document management, and facilitation of communications. Support leadership team projects, maintain records and board websites, handle confidential information, and assist with after-hours events and local travel for catering and organizational needs.

Provide high-level administrative support to the Chief Operations & Strategy Officer and Deputy Chief of Staff, co-manage complex calendars, coordinate projects and operational initiatives, prepare executive presentations and KPI reports, support EOS meeting facilitation, maintain compliance documentation and audit readiness, and assist HR with scheduling and administrative tasks.

Provide high-level administrative support to the CEO: manage calendar and communications, prepare meeting materials, take minutes, coordinate board logistics, track action items, maintain records (including donations), support projects and departments, and ensure confidentiality and compliance with background/drug checks and training requirements.

Provide comprehensive professional and personal support to a business owner: manage calendars, prioritize tasks, coordinate household and family logistics, oversee vendors and pet care, run errands, and deliver executive-level administrative assistance with discretion and professionalism.

Provide administrative support to FIC Americas senior desk heads and staff: coordinate calendars, meetings, travel, IT onboarding, prepare materials, manage expenses, support projects and events, and collaborate with admin team to ensure coverage and operational efficiency.

Provide broad administrative and operational support to leaders and cross-functional initiatives: manage recurring programs, travel and expenses, vendor relationships, Smartsheet/SharePoint trackers, meeting logistics, SOP governance, and ad-hoc tasks in a fast-paced environment.

Provide confidential administrative support to the CEO and Board: manage calendar, calls and correspondence; prepare reports, meeting agendas and minutes; maintain records and member mailing databases; coordinate meetings, travel and office tasks; support Marketing on mailings and order supplies.

Provide high-level executive support and manage daily office operations including calendar management, travel coordination, reception duties, basic bookkeeping, invoice/purchase order routing, office supplies, badge/access, and visitor reception. Maintain confidentiality, assist with admin projects, and support a fast-paced creative production environment.

The Executive & Personal Assistant will support the CEO with calendar management, travel booking, personal errands, financial tracking, and vendor coordination, blending personal and business responsibilities.

Provide advanced administrative and secretarial support to the Chief Quality Officer: manage calendar and heavy domestic/international travel, coordinate meetings and logistics, prepare and proofread documents and presentations, compile and analyze information, transcribe meeting notes, and assist at executive-level meetings using independent judgment and discretion.

Provides administrative and confidential support to Executive Management: manages calendars, prepares correspondence, meeting agendas and minutes, maintains corporate files, coordinates mail and inquiries, records employee/client incentives, creates documents and reports, and (for level II) supervises clerical staff and books executive travel, processes travel advances and reconciles expenses. Requires strong computer, writing, organizational and confidentiality skills.

Provide administrative and account support to executives and clients: coordinate schedules and meetings, prepare reports and presentations, manage records, monitor project progress, communicate with clients, and collaborate with internal teams to ensure timely task completion and operational efficiency.

Provide high-trust executive and personal support to a family business owner: manage calendars, travel, events, finances, documents, vendor and advisor coordination, and personal/family logistics. Maintain confidential files, coordinate projects and employee/client initiatives, and handle varied tasks ranging from complex planning to routine errands with discretion, organization, and strong follow-through.

Provide high-level administrative support to the CFO and other executives: manage calendars, coordinate meetings and travel, prepare communications and presentations, maintain project filing, conduct small research tasks, arrange logistics, and perform general administrative duties.

Provide high-level executive administrative support to the Chief Administrative Officer, including calendar and travel management, meeting coordination, preparing confidential reports and presentations, handling correspondence, supervising clerical tasks, maintaining records, and supporting special projects and workflow improvements in a fast-paced office environment.

The Executive Administrative Assistant will provide personalized secretarial and administrative support, manage communications, schedule meetings, make travel arrangements, and handle documentation.

Support founders in operations, community management, and business development, managing schedules, coordinating outreach, and optimizing workflows across platforms.

The Executive Administrative Assistant manages a range of administrative tasks, supports executives, coordinates communications, and maintains operational efficiency within a healthcare organization.

Provide high-level administrative support to the EVP & CIO and IT leadership: manage complex calendars, coordinate meetings and travel, prepare materials, handle vendor and external communications, support onboarding/offboarding and Workday tasks, process expenses, organize events and offsites, maintain team trackers/files, and identify process improvements while handling confidential information.

Provide high-level administrative support to sales and senior leaders: prepare client visits and clothing deliveries, manage client orders/files and calendars, communicate with clients, assist sales prospecting and digital marketing, maintain inventory and sales materials, deliver customer service, and perform light lifting and local pickups/deliveries.