Top Executive Assistant Jobs

Provide advanced administrative and project support to multiple senior Health Division executives: manage calendars, email, travel, meeting logistics and briefing materials; prepare presentations, expense reports, vendor billing, records, onboarding support, and cover peers during peak times while maintaining confidentiality and prioritizing tasks across time zones.

Provide high-level administrative support to the Chief Risk Officer: manage calendar, screen requests, coordinate travel, prepare correspondence, reports, presentations, and conduct research for project-oriented assignments.

Support two cofounders with complex calendar and travel management, inbox triage, event and dinner planning, expense coordination, errands, and ad-hoc operations. Anticipate needs, streamline workflows, automate repetitive tasks using AI tools, and handle sensitive information with high ownership. Contribute to special projects and improve founders' efficiency in a fast-growing startup environment.

Provide high-touch operational support to the CEO and team: manage hiring logistics, payroll and people admin, office operations, customer visits and demos, inbound sales, finances, security assessments, swag, and team events. Act as primary face for customers and candidates, streamline processes, and run the companys back-office systems to increase team focus and velocity.

Provide high-trust executive administrative support to the Director, Office of the CEO: manage calendars, scheduling, travel, expense reporting, document organization, meeting logistics, and action-item tracking. Anticipate needs, handle confidential information, coordinate with ELT and external partners, and support executive events and board logistics to ensure smooth Office of the CEO operations.

Provide high-level administrative and operational support to the COO and CFO, including calendar and travel management, preparing reports and presentations, coordinating meetings and events, serving as primary contact for internal/external stakeholders, taking meeting minutes, and supporting executive team logistics and follow-up.

Provides high-level confidential administrative support to the President/General Manager: manages calendars, correspondence, travel and expense reports; coordinates meetings, FCC filings, reports and community partnerships; generates employee contracts and pulls routine and specialized reports; maintains confidential files and contact lists; handles viewer inquiries and special projects. In-person attendance required.

Provide high-level administrative and operational support to the SVP, Investor Relations & Financial Communications. Manage complex calendars, travel, meetings, earnings activities, investor engagements, and confidential communications. Prepare executive-ready presentations and materials, coordinate cross-functional stakeholders, and drive operational discipline in a fast-paced, disclosure-sensitive environment.

Provide high-level administrative support to executive leadership: manage complex calendars, meetings, domestic and international travel, expense reporting (Emburse), front-desk/Envoy check-ins, event coordination, and confidential communications to enable efficient executive operations.

Provide high-quality administrative support to the VP Latin America Business Unit, manage daily office operations, calendar and travel logistics, handle expenses and procurement, coordinate vendor relationships, and develop and run wellness and employee engagement programs. Serve as main contact for events and wellness initiatives and track program effectiveness.

Provide strategic administrative and operational support to the CFO and FBM leadership: manage executive calendars, prepare meeting materials, handle correspondence, coordinate HR actions and onboarding, manage training and cybersecurity liaison duties, procure supplies via PASSPort, coordinate facilities and travel approvals, track OTPS expenditures, and support department events and projects.

Provide executive-level administrative support to the President & CEO, senior leadership, and Board of Directors. Manage calendars, prepare meeting materials and minutes, coordinate board meetings and events, handle confidential correspondence, support virtual meeting technology, reconcile expenses, maintain filing systems, and act as backup to the Office Manager. Champion culture and ensure timely follow-up on action items.

Provide high-leverage support to Fluidstack executives by owning calendar management, travel logistics, meeting preparation, and communication triage. Anticipate needs, coordinate with other EAs for coverage, establish prioritization and escalation systems, and identify process improvements to increase team effectiveness.

Provide executive support to the Senior Advisor and manage daily office operations: scheduling, visitor reception, supplies, space booking and tracking, data entry (Salesforce), event coordination, correspondence, and general administrative tasks to ensure smooth functioning of the Community Engagement Office.

Provide high-level administrative support to the CEO, managing complex calendars, meetings, travel, confidential communications, board and stakeholder liaison, event logistics, executive correspondence, and process improvements while ensuring HIPAA-compliant handling of sensitive information.

Provide high-level EA support to two leaders: manage complex calendars, coordinate meetings and cross-functional priorities, and process expense reports in SAP Concur. Serve as primary contact for expense inquiries, maintain organized records for audits, resolve discrepancies with vendors, handle ad-hoc administrative tasks, and prepare documents and presentations in Word, Excel, and PowerPoint. Use AI tools to streamline workflows and improve productivity while maintaining confidentiality and accuracy.

Provide high-level support to two leaders: manage complex calendars, process and audit expense reports via SAP Concur, coordinate meetings and vendors, handle ad-hoc admin tasks, prepare documents/presentations, and apply AI to improve workflows.

The Executive Assistant will support the Sr. Leadership team by managing schedules, coordinating meetings, handling communications, and maintaining efficient office operations. Responsibilities include calendar management, travel coordination, and administrative tasks while building relationships with executives and colleagues.

The Executive Assistant provides administrative support to leadership, manages schedules, coordinates meetings and travel, and prepares reports, ensuring operational efficiency.

Provide high-level administrative support to the CEO, managing priorities, communication, and workflows, while maintaining confidentiality and facilitating organizational goals.

The Executive Assistant provides administrative support to the Senior Vice President of the Legal Department, managing schedules, budgets, communication, and projects, while ensuring smooth operations and collaboration with various teams.

The Executive Assistant will support the CEO with administrative tasks, manage schedules, coordinate meetings, handle communications, and assist with projects and travel arrangements.

The Senior Executive Assistant supports the COO by managing schedules, global travel, strategic initiatives, and cross-department collaboration, ensuring seamless operations and communication.

Provide high-level administrative and chief of staff support to the VP of Protomer. Responsibilities include project tracking, managing calendars, organizing meetings, coordinating travel, and overseeing site initiatives while ensuring effective communication and collaboration with internal and external stakeholders.

As an Executive Assistant, you'll support senior leadership by managing calendars, handling communications, coordinating logistics, and ensuring smooth operations. This role requires reliability, attention to detail, and proactive problem-solving skills.