Executive Assistant - Cottingham & Butler
We are seeking a highly organized, adaptable Executive Assistant to support our leadership team. The ideal candidate is dependable, communicates with ease, and excels at multitasking and prioritizing in a fast-paced environment. We are also looking for a candidate who has high attention to detail with strong organizational skills, initiative, and dependability.
Key Responsibilities
- Assist executives in prioritizing daily responsibilities and anticipating needs proactively.
- Manage executive calendars, appointments, meetings, and day-to-day scheduling with strong attention to detail.
- Coordinate travel arrangements, itineraries, and logistics for executive meetings and events.
- Prepare and process expense reports accurately and in a timely manner.
- Perform administrative and clerical tasks, including document preparation, correspondence, and task tracking.
- Support additional executive and office projects as needed.
What We're Looking For
- Proficiency in Microsoft Office Suite.
- Adaptable, with the ability to adjust quickly to shifting priorities.
- Highly organized and dependable, with strong follow-through.
- Excellent written and verbal communication skills.
- Strong multitasking ability in a fast-paced environment.
- 1–2 years office experience preferred but not required.
The standard schedule is in office, Monday through Friday, 8-5pm.
Benefits:
Most Benefits start Day 1
- Medical, Dental, Vision Insurance
- Flex Spending or HSA
- 401(k) with company match
- Profit-Sharing/ Defined Contribution (1-year waiting period)
- PTO/ Paid Holidays
- Company-paid ST and LT Disability
- Maternity Leave/ Parental Leave
- Subsidized Parking
- Company-paid Term Life/Accidental Death Insurance
About Cottingham & Butler:
At Cottingham & Butler, we sell a promise to help our clients through life’s toughest moments. To deliver on that promise, we aim to hire, train, and grow the best professionals in the industry. We look for people with an insatiable desire to succeed, are committed to growing, and thrive on challenges. Our culture is guided by the theme of “better every day” constantly pushing ourselves to be better than yesterday – that’s who we are and what we believe in.
As an organization, we are tremendously optimistic about the future and have incredibly high expectations for our people and our performance. Our ability to grow as a company, fuels investments in new resources to better serve our clients and provide the amazing career opportunities our employees want and deserve. This is why we are a growth company and why we are committed to being better every day.
Want to learn more? Follow us on www.CottinghamButler.com | LinkedIn | Facebook
Skills Required
- Proficiency in Microsoft Office Suite
- Ability to adapt quickly to shifting priorities
- Strong organizational skills and dependability
- Excellent written and verbal communication skills
- Strong multitasking ability in a fast-paced environment
- 1-2 years of office experience
Cottingham & Butler Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Cottingham & Butler and has not been reviewed or approved by Cottingham & Butler.
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Strong & Reliable Incentives — Variable pay elements—such as commissions, bonuses, and profit sharing—create meaningful earning upside in certain roles. Feedback suggests these incentives contribute to stronger satisfaction where performance pay is prominent.
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Retirement Support — A 401(k) with company match and profit sharing strengthens long‑term savings potential. Feedback suggests tax‑advantaged accounts and, in some roles, day‑one eligibility add tangible value.
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Parental & Family Support — Priority access and discounted rates at the Dubuque HQ onsite childcare center directly support working parents. Family‑oriented perks complement the broader health and time‑off offerings.
Cottingham & Butler Insights
What We Do
Cottingham & Butler is the 31st largest insurance broker in the U.S. and a recognized leader in offering innovative property & casualty and employee benefit insurance solutions. The company is headquartered in Dubuque, Iowa, and employs over 1,200 employees across the U.S. Better Every Day. That's our promise to our clients. We deliver better advice, better service, and better ideas than our competitors. Every Day. It's a commitment to challenging conventional wisdom, innovating, improving how we serve our clients and growing as industry professionals. This approach has produced superior results for our clients, and a growth track record that has propelled us forward since 1887
