Top Executive Assistant Jobs

Provides direct executive support to the Chief Financial Officer and Chief People Officer by managing complex calendars, coordinating meetings and travel, preparing executive materials, tracking action items, handling confidential information, and supporting budgets, invoices, purchase orders, and expenses.

Provides confidential, high-level administrative support to the Co-Presidents by managing calendars, meetings, travel, correspondence, expenses, executive offices, events, and special projects. The role coordinates complex schedules, prepares materials, tracks follow-ups, handles sensitive information, supports visitors and stakeholders, and anticipates executive needs with discretion and sound judgment. This position requires working onsite in Stamford, Connecticut, five days per week.

Supports senior executives as a strategic and proactive partner by managing complex calendars, communications, travel, expenses, meeting preparation, stakeholder coordination, action tracking, and confidential information. Anticipates needs, resolves operational gaps, facilitates cross-functional initiatives, and improves executive effectiveness while operating independently in a fast-paced environment.

Provides senior administrative support to the executive team, including calendar and appointment management, stakeholder communications, document and presentation preparation, meeting coordination, travel arrangements, reimbursements, correspondence, filing, reception coverage, and special projects. Maintains critical contact lists, supports employee engagement activities, and provides backup assistance to other executive assistants. Requires a permanent Principal Administrative Associate or comparable civil service title.

Provides high-level administrative and operational support to the Chief Program Officer, exercising delegated authority and independent judgment. Manages calendars, communications, confidential information, board and leadership coordination, travel, expenses, special projects, research, reporting, and executive logistics. Represents the organization with internal and external stakeholders and ensures commitments align with strategic priorities.

Provides high-trust executive and personal support to the founder, managing calendars, meetings, travel, errands, vendors, office logistics, communications, and follow-ups. The assistant protects the founder’s time, verifies outcomes, handles confidential information appropriately, coordinates business and personal matters, and uses AI tools while independently checking accuracy. This is an in-person role in Winter Park, Florida, five days per week, with occasional after-hours requests and limited business travel.

Provides dedicated executive administrative support to a Global Compliance executive, including calendar and travel management, expense processing, onboarding and offboarding coordination, meeting and event support, document preparation, confidential email handling, and ad hoc reporting. The role requires strong organization, communication, judgment, discretion, Microsoft Office proficiency, autonomy, and the ability to manage multiple priorities in a fast-changing environment.

Supports SVP, EVP, and C-suite executives with confidential administrative functions, including scheduling, travel arrangements, correspondence, phone and mail handling, supply ordering, timekeeping, special projects, and conflict resolution. Manages competing priorities with minimal supervision, exercises independent judgment, coordinates projects, and may direct others while supporting multiple system-level leaders.

Supports senior leaders by managing complex calendars, meetings, travel, communications, presentations, documents, and follow-up activities. Prepares confidential meeting summaries, tracks commitments, coordinates with internal and external stakeholders, and organizes priorities across strategic initiatives. Requires strong judgment, discretion, communication, organization, and advanced Microsoft Office skills. Occasional travel and support outside standard business hours may be required.

Supports senior executives with confidential correspondence, reports, presentations, calendars, meetings, travel arrangements, communications, and complex inquiries. Maintains sensitive files, makes priority decisions, applies divisional knowledge to projects, manages data privacy compliance, and may supervise or train administrative staff. The role requires substantial independent judgment, discretion, strong organizational and communication skills, and advanced knowledge of company structure.

Provides high-level administrative and executive support to officer-level leadership in a high-volume environment. Responsibilities include calendar and travel coordination, correspondence, reports and presentations, meeting and visitor support, invoice tracking, records management, newsletters, training reports, recruiting event assistance, customer issue resolution, and phone coverage. The role requires discretion, organization, strong communication, advanced business software skills, and the ability to manage complex schedules and administrative processes.

Provides strategic and administrative support to officer-level leadership in a high-volume environment. Responsibilities include complex calendar and travel coordination, correspondence, reports, presentations, meeting scheduling, invoices, records management, newsletters, training reports, phone coverage, customer service issue resolution, recruiting event support, and referral program administration. The role requires professionalism, discretion, organization, multitasking, strong communication, business software expertise, and prior leadership-support experience.

Support the CEO by managing calendars and email, coordinating travel, handling occasional personal errands, and maintaining accurate financial records and firm documentation. The role requires ownership of miscellaneous tasks, continuous attention to executive needs, and a high level of service, initiative, teamwork, and commitment in a fast-growing startup environment.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Provides comprehensive administrative and executive support, including complex calendar management, meeting coordination, domestic and international travel arrangements, expense reporting, event and conference support, and day-to-day executive assistance. The role requires discretion, strong organization, sound judgment, professionalism, and the ability to manage changing priorities while coordinating with internal and external stakeholders.

Support the CEO and occasionally the CTO and COO by managing calendars, communications, priorities, information flow, travel, logistics, meetings, and follow-through. The Executive Assistant will improve executive effectiveness through judgment, discretion, AI tools, automation, and lightweight operating systems. Additional support includes company planning, marketing, leadership meetings, offsites, events, recruiting, and onboarding.

Provide high-level administrative support to SVPs and US commercial teams: manage complex calendars, coordinate travel and events, handle expenses, liaise with cross-functional teams and other EAs, protect confidential information, and improve operational processes in a fast-paced, hybrid environment.

Provides executive, administrative, and business support to the CEO, including calendar and communication management, travel and event coordination, reporting, stakeholder follow-up, licensing, insurance, fleet documentation, and project tracking. The role also conducts research, monitors KPIs, supports process improvements, and handles limited personal arrangements. Requires fluent English and Russian, strong organizational skills, confidentiality, business coordination experience, and proficiency with office and digital tools.

Provides administrative and executive support to two vice presidents through calendar management, travel coordination, meeting scheduling, expense reporting, event coordination, vendor management, and confidential communications. The role also supports facilities projects, office operations, front desk coverage, and cross-department initiatives while developing executive-level coordination skills.

Provides comprehensive executive and organizational support to the General Manager and leadership team, including complex calendar management, international travel, meetings, offsites, employee events, communications, onboarding, expenses, vendor coordination, special projects, and confidential information handling. The role requires proactive problem-solving, strong judgment, exceptional organization, and frequent onsite presence in San Jose.

Provides autonomous executive administrative support to the CFO and VP of Strategy. Responsibilities include managing complex calendars, coordinating domestic and international travel, reconciling expenses, organizing leadership meetings and events, resolving scheduling conflicts, and coordinating logistics, facilities, technology, visitors, and cross-functional activities. The role requires onsite work in Waltham, Massachusetts and occasional travel of up to 10%.

Provides confidential administrative support to the CEO and Board of Directors. Organizes meetings, prepares minutes and reports, coordinates projects and events, schedules appointments and travel, researches policies and regulations, monitors activities and budgets, responds to inquiries, and represents the CEO’s office when needed.

Leads administrative and operational coordination for a youth-serving organization. Supports the Executive Director and department leaders, oversees admissions, onboarding, training, documentation, quality improvement, compliance, investigations, corrective action plans, reporting, and strategic implementation. Supervises an Administrative Secretary and partners with clinical, education, HR, security, and support teams to maintain effective residential care operations.

Provides high-level administrative support to a bank executive, including calendar and meeting management, travel arrangements, document preparation, expense reporting, communications, research, filing, meeting minutes, and action-item tracking. The role handles confidential C-level matters, coordinates across departments, supports executive projects and customer portfolios, manages office technology, and may train or supervise clerical staff.

Provide high-level administrative support to the CFO and finance leadership, managing complex calendars, travel, expenses, confidential correspondence, reports, meeting coordination, and executive liaison duties. Ensure discretion, compliance with data privacy, and smooth finance operations during organizational change.