Top Executive Assistant Jobs

Serve as the CEO and Founder’s strategic operational partner by managing complex calendars, briefings, communications, domestic and international travel, executive events, stakeholder relationships, and select personal logistics. Coordinate with executive leadership on special initiatives, resolve operational bottlenecks independently, protect the CEO’s time, and maintain strict confidentiality while remaining accessible for time-sensitive issues.

Provides executive administrative support to the General Counsel and Legal, Compliance, and Internal Audit teams. Coordinates Board of Trustees and committee meetings, schedules, agendas, meeting materials, minutes, records, events, board communications, electronic devices, and BoardEffect administration. Maintains confidential corporate and board records, supports compliance activities, conducts research, and communicates with executives, trustees, physicians, staff, and community leaders.

Provides executive administrative support to the Head of US Specialty Immunology through complex calendar and meeting management, presentation preparation, travel coordination, expense reporting, purchasing and invoice support, onboarding, communications, and team culture activities. The role requires discretion, sound judgment, strong organization, proactive problem-solving, and proficiency with Microsoft Office 365 tools while collaborating across leadership and administrative teams.

Supports the CEO as a trusted administrative and strategic partner by managing complex calendars, executive and Board meetings, global travel, expenses, communications, confidential documents, stakeholder relationships, and special projects. The role requires exceptional discretion, autonomy, judgment, organization, business acumen, and responsiveness while coordinating with senior leaders, Board members, investors, partners, and other external stakeholders.

Provides executive and administrative support to the General Counsel and Legal team, including calendar management, scheduling, travel, meeting logistics, documents, knowledge management, outside counsel billing, budgeting, accruals, onboarding, and team events. The role requires discretion, strong organization, technical proficiency, communication skills, adaptability, and the ability to manage confidential information in a fast-paced startup environment.

Provides confidential administrative support to the Provost and Chief Academic Officer, managing complex calendars, meetings, communications, travel, committee records, purchasing, events, and office logistics. Coordinates with university leaders, trustees, faculty, staff, and external partners; supports academic processes, recognition activities, webpages, and special initiatives. Requires strong judgment, discretion, organization, communication, and multitasking skills in a fast-paced university environment.

Provide high-level administrative support to the General Manager and VP of Engineering (Public Sector), manage complex calendars and travel, coordinate meetings and events, act as primary contact for stakeholders, handle confidential communications, expenses and document preparation, and plan team off-sites and social events while building EA/CoS relationships with external partners including government officials.

Provides high-level administrative support to the President and COO, managing complex calendars, correspondence, travel, expenses, approvals, executive materials, and cross-functional communication. The role requires proactive problem-solving, discretion, adaptability, and availability outside standard hours in a fast-paced environment. Travel alongside executives is required, including last-minute itinerary and logistics changes.

Provides high-level administrative support to bank executives by managing calendars, travel, meetings, communications, expenses, reports, presentations, and business priorities. Acts as a confidential liaison for executives, resolves complex requests, supports business initiatives, and may lead administrative staff through hiring, coaching, performance management, and training.

Provides executive-level administrative and legal practice support to attorneys. Responsibilities include managing calendars, travel, meetings, projects, billing, filing systems, correspondence, legal documents, research, and communications. The role coordinates with clients, lawyers, and internal support teams; delegates work, mentors support staff, proofreads deliverables, and ensures deadlines and work products are accurate and timely.

Provides high-level administrative and operational support to the CEO, COO, and CAO. Manages executive schedules, meetings, travel, correspondence, confidential information, board documentation, expenses, records, office operations, and follow-up activities. Coordinates stakeholders, prepares meeting materials and minutes, supports special projects, and maintains project-management processes aligned with organizational goals. The role requires strong organization, communication, discretion, multitasking, and regular on-site presence in St. Louis.

Provides executive administrative support to Operations Leadership and Vice President-level leaders. Responsibilities include complex calendar and meeting management, agenda and presentation preparation, domestic and international travel coordination, invoice and expense reconciliation, inquiry screening, confidential information handling, email and distribution-list management, office supply oversight, and coordination with other executive assistants. The role is onsite and may require occasional off-shift work.

Provides remote administrative and operational support to executives and leadership teams. Responsibilities include calendar and meeting management, correspondence, document preparation, confidential information handling, travel coordination, expense tracking, project follow-up, deadline monitoring, task coordination, and workflow improvement across distributed teams.

Provides confidential, high-level administrative support to the President/CEO, including calendar and appointment management, correspondence, travel itineraries, meeting agendas, expense reports, invoices, presentations, communications, and confidential records. Coordinates with executive assistants, internal departments, board members, community partners, and stakeholders. Handles reception coverage, visitor interactions, community events, and other executive or office administration duties while exercising discretion and maintaining professionalism.

Provides confidential, high-level administrative support to the DIO and CMEO, including calendar and email management, meeting coordination, travel planning, correspondence, presentations, expense processing, project coordination, event support, and stakeholder communication. The role also uses Smartsheet for GME projects, provides occasional reception coverage, and collaborates with executive assistants and departments while exercising discretion and independent judgment.

Provides confidential, proactive executive administrative support to the EVP and Chief Marketing Officer. Responsibilities include complex calendar and meeting management, domestic and international travel coordination, email triage, information management, meeting materials, expense and budget administration, project oversight, and support for leadership meetings and events. The role also coordinates across global marketing administrators, provides backup and guidance, manages sensitive information, and represents the executive professionally in a hybrid corporate environment.

Provides advanced administrative and organizational support to executives and senior leadership. Responsibilities include calendar and schedule management, meeting coordination, travel arrangements, correspondence, reports, presentations, confidential records, professional communication, and special project assistance. The role requires proactive prioritization, discretion, exceptional organization, and attention to detail while supporting C-suite executives and external contacts.

Provides executive-level administrative and office management support to the Provost and Academic Affairs, including calendar management, meeting coordination, correspondence, travel arrangements, confidential records, budget tracking, faculty contracts, events, and cross-department communication. The role also supports special projects, prepares reports, maintains files, coordinates invoices and supplies, and ensures efficient daily operations while exercising discretion, initiative, accuracy, and professionalism.

Provide direct support to CEO and senior leadership by managing complex calendars, travel, scheduling, communications, reports, meetings, and confidential information. Coordinate executive follow-ups, support strategic initiatives, liaise with stakeholders, and improve administrative processes. The role requires exceptional organization, discretion, judgment, communication, multitasking, and the ability to anticipate executive needs in a fast-paced environment.

Provides strategic administrative and operational support to an SVP of Human Resources. Responsibilities include executive calendar and travel management, action-item tracking, financial and business review preparation, confidential communications, expense processing, leadership event logistics, stakeholder coordination, and workflow optimization using enterprise productivity and AI tools.

Provides executive administrative and coordination support to the APS Requirements and Capabilities executive and team. Responsibilities include calendar and meeting management, classified and unclassified meeting coordination, presentations and reports, travel arrangements, expense reporting, action tracking, stakeholder communication, and special projects. The role is onsite in McKinney, Texas and requires discretion, organization, multitasking, and effective communication when supporting senior leaders and external partners.

Provide high-level administrative support to the CEO, managing complex calendars, international travel, executive communications, meeting and board coordination, confidential records, and event logistics. Act as a proactive partner to leadership, prepare executive materials and briefings, improve administrative processes, and represent the Office of the CEO with discretion and professionalism.

Provides comprehensive executive and administrative support to the Chief of Communications, including calendar and meeting coordination, press event logistics, correspondence, research, briefing materials, project tracking, records management, workflow coordination, and liaison duties. Handles sensitive criminal justice, personnel, victim, defendant, and media information with discretion while supporting communications unit operations and time-sensitive initiatives.

Provides high-level administrative and executive support to assigned clients, including inbox and calendar management, scheduling, correspondence, research, data entry, social media management, expense reporting, meeting coordination, and project organization. Serves as the primary client contact, maintains proactive communication, tracks billable hours, manages recurring tasks, and supports timely project completion. The role requires autonomous work, strong organization, responsiveness, and availability during client business hours.

Provides executive and administrative support to community retail leaders and other staff. Responsibilities include scheduling meetings and travel, preparing agendas and reports, managing invoices and expenses, handling confidential documents and communications, maintaining office organization, coordinating events and projects, liaising with property management, and supporting leadership activities.