Top Executive Assistant Jobs

Provides high-level administrative and strategic support to the President, including complex calendar and travel management, communications, meeting preparation, board and governance coordination, confidential records management, project assistance, budget tracking, procurement, and process improvement. Serves as a liaison among executive leadership, board members, faculty, staff, and external stakeholders while anticipating needs and ensuring the efficient operation of the President’s office.

Provides high-level administrative and executive support to two Senior Partners, managing schedules, communications, travel, expenses, meetings, events, and confidential information. Coordinates partner-led initiatives, including reporting, budgeting, and SOW execution. Also supports EA team training, onboarding, process standardization, documentation, and workflow improvement across offices. Regular travel and flexible hours are required.

Provide high-level administrative and communications support to the CIO and Global IT team: manage calendars, travel, expenses, meetings, reports, and special projects; act as CIO proxy, lead strategic initiatives, analyze metrics, and build executive-level relationships while maintaining confidentiality and organizational effectiveness in a hybrid workplace.

Supports the President and Executive Team through complex scheduling, travel coordination, correspondence, meeting and board administration, document preparation, relationship follow-up, special projects, event support, and confidential communications. Serves as liaison among the President, board members, donors, staff, and departments. Supervises a receptionist and contributes to employee development, budgeting, and organizational effectiveness.

Provides comprehensive executive administrative and technical support to the Vice President of Clinical Services. Manages confidential communications, complex calendars, expenses, invoices, office access, calls, meeting materials, correspondence, reports, information requests, and leadership travel arrangements. Requires strong judgment, discretion, organization, communication, and independent decision-making. Qualifications include an associate degree with three years of executive administrative experience, five years supporting senior leadership, or a related bachelor’s degree.

Provides direct administrative and operational support to the President and COO, including complex calendar and inbox management, travel coordination, expense reporting, CRM support, confidential communications, event planning, and technology troubleshooting. The role also provides backup administrative support, assists with office management and team events, and requires a consistent hybrid presence in Boston.

Provides comprehensive administrative support to three executives, including calendar and travel management, expense reporting, meeting coordination, correspondence, filing, presentations, organizational charts, HR reports, and special projects. The role requires strong Microsoft Office and business systems expertise, discretion with confidential information, excellent communication, organization, multitasking, and proactive executive support skills.

Supports the Bank President with daily administrative activities, executive and board liaison responsibilities, scheduling, events, and confidential information. Manages deposit and loan portfolios, opens accounts, processes loans, handles account maintenance, and resolves customer requests. Coordinates meetings and deliveries, manages employee suggestions, provides customer service, and complies with banking regulations, risk controls, BSA, OFAC, CIP, and AML requirements.

Provides executive administrative support. The description contains no specific responsibilities, qualifications, software requirements, compensation, travel requirements, or clearance information.

Supports the CEO as a trusted executive partner by managing complex calendars, travel, meetings, communications, stakeholder relationships, board and donor engagements, events, follow-up actions, and confidential information. Coordinates cross-functional initiatives, prepares briefing materials and executive communications, tracks priorities, and handles urgent operational needs with discretion, sound judgment, and flexibility.

Provides high-level administrative and organizational support to senior leadership by managing calendars, meetings, correspondence, communications, confidential records, travel logistics, deadlines, and follow-up actions. The role also supports administrative operations, special projects, and stakeholder coordination while maintaining professionalism, discretion, and flexibility for on-call needs. This is a fully onsite position requiring strong organization, communication, prioritization, and Microsoft Office proficiency.

Supports the CEO and executive office by managing calendars, travel, meetings, board logistics, budgets, correspondence, contracts, newsletters, expenses, and administrative projects. Assists fundraising and business development through donor meeting preparation, proposal coordination, gift agreement tracking, acknowledgments, and partner outreach. Maintains confidentiality and provides backup administrative support across departments.

Provides high-level administrative and operational support to the CEO and executive leadership team. Responsibilities include complex calendar and travel management, leadership meeting coordination, executive communications, board and review preparation, stakeholder engagement, expense reporting, action-item tracking, and cross-functional coordination across global offices. The role requires discretion, strong organization, advanced Microsoft 365 skills, and the ability to anticipate executive needs while improving administrative processes and operating rhythms.

Support the CTO by managing calendars, prioritizing time, preparing meetings, attending meetings when needed, capturing decisions and follow-ups, and delivering concise updates. The role involves coordinating with engineering and executives, using AI to streamline routine work, handling confidential and export-controlled information, and helping establish the company’s first executive assistant function.

Provides high-level administrative support to Marketing leadership across four locations. Responsibilities include complex calendar management, staff and training coordination, expense tracking, report preparation, documentation, confidentiality, and cross-functional administrative oversight. The role requires strong organization, communication, judgment, Microsoft Office proficiency, and independent collaboration. Experience in medical group, managed care, healthcare operations, information systems, clinical applications, and MS Project is preferred.

Provides comprehensive administrative support to senior leadership through inbox and calendar management, domestic and international travel coordination, and office operations. Responsibilities include drafting correspondence, scheduling meetings across time zones, managing itineraries, coordinating vendors and supplies, greeting visitors, and handling facilities-related matters. The role requires discretion, strong organization, proactive judgment, and the ability to manage competing priorities in an in-person startup environment.

Provides comprehensive executive support for Global Client Solutions, including complex calendar management, correspondence, domestic and international travel logistics, meetings, events, expense reports, research, and confidential information management. Coordinates with executives, investors, portfolio organizations, guests, and internal stakeholders while anticipating needs, resolving scheduling conflicts, maintaining organized records, and supporting team productivity.

Provides comprehensive administrative and executive support to the CEO, including complex calendar management, meeting coordination, stakeholder communication, travel planning, itinerary preparation, expense processing, and confidential information handling. The role requires prioritizing competing demands, tracking deliverables, coordinating logistics, resolving travel issues, and supporting projects while maintaining professionalism, discretion, accuracy, and strong relationships across the organization.

Provides comprehensive administrative and scheduling support to Middle and Lower School Directors. Responsibilities include coordinating faculty hiring, onboarding, timecards, substitutes, professional development, events, meetings, communications, records, purchasing, student and family support, and school programs. The role manages confidential information, serves as a liaison among school stakeholders, and assists with occasional evening or weekend events.

Executive Assistant supporting two General Partners with calendar management, scheduling, communications, travel coordination, event planning, college tours, writing projects, and ad hoc administrative tasks. The role requires independent judgment, strong organization, excellent writing and communication skills, multitasking, and cross-functional collaboration. Candidates must reside in the San Francisco Bay Area and work onsite in San Francisco at least three days weekly, with additional availability for events.

Supports firm partners by managing calendars, prioritizing schedules, coordinating domestic and international travel, preparing client and business development materials, tracking expenses and budgets, maintaining Salesforce data, organizing networking opportunities, and handling confidential information. The role requires proactive problem-solving, strong communication, discretion, attention to detail, and effective use of AI and emerging technologies to improve executive support.

Provide high-level administrative support to product leadership: manage calendars, coordinate meetings/events, maintain shared documentation and trackers, assist travel and vendor/procurement logistics, prioritize multiple assignments, and communicate with stakeholders across the organization.

Support the Head of Client Coverage by managing complex calendars, coordinating domestic and international travel, preparing detailed itineraries, resolving scheduling conflicts, and anticipating logistical needs. Partner with the Chief of Staff and leadership team on meeting preparation and follow-through. Build trusted relationships with senior executives, clients, and stakeholders while exercising discretion, sound judgment, and confidentiality in a fast-paced environment.

Provide high-touch logistical and administrative support to the Acting Publisher & CEO: manage office supplies, meeting and event logistics, travel arrangements, documentation, briefings, and hospitality; maintain databases and shared spaces; handle confidential information with discretion; run errands and support ad-hoc executive needs in a fast-paced newsroom environment.

Provides senior-level administrative support to a C16 manager and department, including calendar and meeting coordination, travel arrangements, correspondence, presentations, expense reporting, procurement, invoices, virtual requests, and ad hoc projects. Trains administrative staff and supports compliance, risk management, and control processes.