Top Executive Assistant Jobs

Provides virtual administrative and executive support for multiple clients, including project management, scheduling, email management, lead conversion, research, data entry, deadline tracking, and adapting to changing priorities. Requires strong communication, independent problem-solving, time management, technology proficiency, and the ability to manage diverse client relationships remotely.

Supports the CEO by managing calendars, email, meetings, board and investor operations, expenses, invoices, renewals, research, briefing materials, and documentation. Coordinates across multiple time zones, protects executive focus time, tracks commitments, and handles confidential information. This is a part-time contract role requiring regular in-person availability in Brooklyn or Manhattan.

Provides direct administrative support to the COO and executive leadership team by managing schedules, correspondence, reports, expenses, travel, meetings, presentations, filing systems, and executive communications. Coordinates corporate events and serves as a liaison with internal and external parties. Requires strong Microsoft Office proficiency, confidentiality, organization, independent judgment, and at least seven years of executive assistant experience.

Own the calendars, inboxes, travel, meeting accountability, and follow-through for the CEO and CRO. The Executive Assistant will proactively resolve conflicts, triage communications, optimize executive time, coordinate travel and customer meetings, and increasingly make independent decisions on behalf of the executive office. The role requires exceptional judgment, emotional intelligence, attention to detail, discretion, and comfort operating in a fast-moving, NYC-based startup environment.

Provide high-level administrative and operational support to the CPO and CIO across calendars, travel, expenses, meeting preparation, action-item tracking, cross-functional coordination, SOPs, and use of project management tools to ensure priorities are executed and delivered.

Provide high-level administrative support to multiple executives including C-suite: manage complex calendars, travel, meetings, expenses, presentations, and confidential information. Coordinate meeting logistics, vendor and relationship management, team events, ad-hoc projects and errands, and provide backup to other assistants while supporting internal and client-facing projects.

Manage daily office operations while providing comprehensive executive and personal assistance to the CEO. Responsibilities include vendor and facility coordination, workplace experience, onboarding logistics, calendar and travel management, communications, meeting preparation, minutes, expense processing, board support, confidential records, and special projects. The role requires discretion, strong organization, responsiveness, and direct C-suite support experience in a fast-paced hybrid technology environment.

Coordinate daily communication with manufacturing plants, track staffing and action items, maintain company processes and administrative resources, organize schedules and meetings, monitor facility and safety requirements, conduct research, and support executive calendar, meeting, and travel coordination.

Provide executive support to the CEO and leadership team by managing calendars, travel, meetings, and confidential information. Own Newark office operations, including supplies, vendors, facilities, events, and workplace organization. Support onboarding and recruiting coordination while tracking action items and cross-functional follow-through. The role requires initiative, discretion, organization, adaptability, and comfort working independently in a fast-paced startup environment.

Provides executive and administrative support to marketing leadership, including calendar management, meeting coordination, follow-up tracking, project timelines, vendor coordination, budgets, invoices, marketing materials, campaign logistics, events, content scheduling, and file management. The role ensures accountability, cross-functional communication, timely execution, brand compliance, and efficient marketing operations while handling confidential information.

Provides comprehensive administrative and operational support to the COO, including complex calendar and travel management, meeting governance, executive correspondence, stakeholder coordination, confidential matters, special projects, and event planning. The role manages executive office operations, tracks decisions and deliverables, coordinates board and leadership meetings, reviews expenses, prepares presentations and reports, and supports organizational priorities. This hybrid position requires 20% or less travel within California.

Provide high-touch executive support to the CMO: manage and optimize calendar, run marketing leadership cadence, design Human+AI workflows to automate admin, coordinate cross-functional programs, handle complex travel and same-day expenses, protect confidential information, and proactively remove operational friction to keep leadership focused on strategic work.

Supports the CEO and leadership team by managing calendars, coordinating meetings and events, arranging travel, preparing reports, maintaining records, and streamlining communications and administrative tasks. This onsite role requires strong written and verbal communication, organizational skills, a high school diploma, and at least five years of administrative experience, including three years supporting executives.

Provides high-level administrative and operational support to the CEO and executive leadership team. Manages calendars, meetings, travel, correspondence, records, reports, follow-up activities, events, office resources, and confidential information. Coordinates with the Board of Directors, stakeholders, partners, and community contacts while supporting executive communications, facility oversight, expense reporting, and organizational initiatives.

Provide high-level administrative support to investment bankers by managing complex calendars, coordinating meetings across time zones, arranging domestic and international travel, processing expense reports in Concur, and maintaining CRM records. The role requires strong organization, discretion, communication, attention to detail, and proactive problem-solving in a fast-paced investment banking environment.

Provides part-time executive and personal support to the CEO and CFO, including calendar management, travel booking, local errands, vendor coordination, recruiting support, expense processing, data entry, office upkeep, and resolving billing or service issues independently. Requires discretion, strong organization, communication skills, reliable transportation, and proficiency with Microsoft Office.

Provides administrative and operational support to executives and account teams. Coordinates meetings, schedules, follow-ups, client onboarding, documentation, reports, and account updates. Maintains accurate confidential records, communicates with clients and internal teams, tracks deadlines, assists with routine inquiries, and supports workflow improvements and special projects.

Provides executive support to the station Vice President/General Manager, including calendar, travel, expenses, meetings, and confidential information management. Oversees office operations, facilities, mailroom and switchboard functions, vendors, security badges, maintenance, and workplace initiatives. Leads employee engagement events, internal communications, newsletters, digital signage, community relations, charitable sponsorships, and public service programs.

Provides executive-level administrative support to senior sales leaders through calendar and travel coordination, meeting planning, expense management, confidential communications, and action-item tracking. Serves as the Houston office operations point of contact, coordinating facilities, vendors, onboarding, events, hiring support, and employee assistance. Partners cross-functionally with Sales, HR, Finance, IT, and Marketing to improve efficiency, maintain records, and support compliance.

Provides comprehensive executive and administrative support to the CEO, VP of HR, HR team, and leadership team. Responsibilities include calendar and travel management, meeting and event coordination, expense reporting through Concur, invoice tracking, office administration, spreadsheet maintenance, project support, and confidential information handling. The role also coordinates HR initiatives, manages logistics, resolves scheduling conflicts, and recommends process improvements. It is onsite in Vernon Hills four to five days per week.

Provides high-level administrative support to the Chief Information Officer, including complex calendar management, executive meetings, travel coordination, correspondence, presentations, confidential information, communications, records, and follow-up. The role coordinates across executive offices and stakeholders, uses Microsoft 365 and AI-enabled tools, improves administrative workflows, and operates primarily onsite in a fast-paced healthcare environment.

Supports a C-level or senior executive through confidential information management, scheduling and administrative coordination. Develops presentations, communications, reports and financial or strategic documentation for executives, senior staff and board members. Serves as an enterprise liaison across teams, manages databases and filing systems, handles shifting priorities, and maintains high standards for accuracy, confidentiality and deadlines. Requires occasional travel and availability outside standard business hours.

Provides high-level administrative support to senior executives, including calendar and travel coordination, meeting and event planning, project support, presentations, correspondence, intranet updates, and internal communications. Maintains confidentiality, coordinates stakeholders and vendors, prepares reports and materials, resolves scheduling and travel issues, and supports leadership and customer engagements. Requires strong organization, communication, discretion, flexibility, and the ability to manage projects independently in a fast-paced environment.

Manages daily headquarters office operations, facilities, supplies, vendors, reception coverage, visitors, policies, events, and workplace logistics. Provides advanced administrative and executive support, including calendar management, travel booking, expenses, invoicing, procurement, onboarding, presentations, and confidential correspondence. Coordinates building management, office moves, equipment, safety procedures, and employee engagement activities while supporting senior leadership and collaborating with administrative teams.

Serve as the CEO and Founder’s strategic operational partner by managing complex calendars, briefings, communications, domestic and international travel, executive events, stakeholder relationships, and select personal logistics. Coordinate with executive leadership on special initiatives, resolve operational bottlenecks independently, protect the CEO’s time, and maintain strict confidentiality while remaining accessible for time-sensitive issues.