Top Executive Assistant Jobs

Provides advanced administrative support to a VP or senior officer by managing complex calendars, correspondence, meetings, travel, budgets, confidential information, stakeholder communications, and strategic initiative tracking. The role coordinates with executives, boards, internal teams, and external partners; prepares reports and presentations; monitors expenses; and proactively improves administrative processes. This is a hybrid position requiring discretion, organization, independent judgment, and strong attention to detail.

Executive Assistant supporting the leadership team by managing priorities, communications, confidential information, travel, off-sites, compliance documentation, board and investor materials, and special projects. The role requires strong judgment, exceptional writing, meticulous organization, discretion, and process-improvement skills. The assistant will work onsite regularly in New York City and help streamline executive workflows through systems and light automation.

Provides comprehensive administrative support to WellSpan Vice Presidents, including complex calendar management, meeting preparation, travel arrangements, presentations, reports, event assistance, confidential information handling, and process improvement. Builds effective relationships with executives and external stakeholders, coordinates with the Executive Services team, provides backup coverage, and contributes to a professional and inclusive workplace.

Provides executive and administrative support for an Imaging and Procedures leader, including complex calendar and schedule management, meeting preparation, travel arrangements, communications, process coordination, onboarding, knowledge management, regulatory visit support, budget tracking, and collaboration with internal and external partners. The role is fully onsite, requires strong organizational and communication skills, and involves handling confidential information.

Supports the President as a strategic administrative partner by managing complex calendars, domestic travel, meetings, itineraries, presentations, correspondence, leadership and board materials, confidential information, action-item follow-up, and special initiatives. The role requires anticipating executive needs, coordinating across departments, improving administrative processes, and managing competing priorities with discretion and sound judgment.

Provides executive-level administrative and logistical support to Space Force senior leaders and a program office. Responsibilities include calendar and correspondence management, meeting coordination, visitor access, readiness data consolidation, facilities and records administration, task tracking in ETMS2, suspense monitoring, notifications, activity reporting, and coordination with government stakeholders. The role requires an active TS/SCI clearance, U.S. citizenship, relevant DoD or federal support experience, and a bachelor’s degree or equivalent staff officer experience.

Provides confidential administrative support to two Managing Directors, including complex calendar management, travel coordination, meeting preparation, communications, expense reports, invoice processing, document execution, and office event coordination. The role requires discretion, strong organization, excellent communication, Microsoft Office proficiency, AI and technology fluency, and the ability to manage competing priorities with minimal supervision.

Supports the CEO, Chief of Staff, and senior leadership through complex scheduling, travel coordination, product review logistics, tracking systems, confidential information management, and cross-functional follow-through. Owns San Jose workplace administration, including facilities liaison work, office supplies, vendors, events, assets, procurement, insurance renewals, and operational projects. Requires strong judgment, organization, discretion, adaptability, and hands-on execution in a fast-paced technology startup.

Provides high-level administrative support to three executives, managing complex calendars, communications, meetings, events, offsites, travel, business cadences, and confidential information. The role coordinates cross-functional collaboration, prepares agendas and presentations, synthesizes updates, streamlines processes, and supports multiple projects in a fast-paced retail environment. Success requires discretion, sound judgment, organization, adaptability, strong communication, and the ability to manage competing priorities independently.

Provides comprehensive executive support to multiple senior leaders, managing complex calendars, meetings, travel, expenses, vendors, presentations, budgets, confidential communications, onboarding, and special projects. The role coordinates executive events and board interactions, reconciles purchasing-card transactions, supports procurement and financial controls, and proactively improves administrative processes across a fast-paced enterprise environment.

Provides high-level administrative support to facility or division executives, including complex calendar management, meeting and board coordination, correspondence, minutes, travel arrangements, customer service, phone support, invoice and purchasing administration, office supply management, reporting, and file maintenance.

Provides executive and office support to the CEO and broader team. Responsibilities include managing office operations, supplies, equipment, calendars, meetings, travel arrangements, itineraries, team communications, documents, events, and special projects. The role requires strong organization, multitasking, communication, confidentiality, and proficiency with Gmail, Google Drive, and Google Calendar.

Support C-suite executives and business divisions by managing complex calendars, domestic and international travel, expenses, correspondence, meetings, presentations, and confidential information. Handle office operations, records, onboarding logistics, vendor coordination, facilities services, events, budgeting support, internal communications, and general affairs. Korean and English bilingual communication is preferred for coordination with executives, stakeholders, and global headquarters.

Support three senior leaders across Engineering, G&A, and Sales by managing complex calendars, meetings, travel, expenses, communications, events, action items, vendors, and confidential information. Coordinate cross-functional processes, track follow-ups and OKRs, assist with organizational planning, and support ad hoc projects in a fast-paced technology environment.

Provides administrative support to Product and Technology leaders by managing calendars, meetings, travel, communications, expenses, events, documents, action items, and special initiatives. Coordinates stakeholders, prepares agendas and presentations, tracks follow-ups, and handles confidential information with discretion. The hybrid role is based in Dallas, Texas, and requires strong organization, communication, judgment, attention to detail, and proficiency with Microsoft Office applications.

Provides proactive administrative support to Great American Risk Solutions leaders by managing calendars, correspondence, travel, meetings, events, organizational charts, documents, presentations, and communications. The role may also assist with budget tracking and expenditure monitoring. Requires strong organization, judgment, communication, multitasking, and relationship-building skills, proficiency with Microsoft 365, and on-site work in Cincinnati four days per week.

Provides high-level administrative support to senior executives within a federal Science and Technology environment. Responsibilities include conducting research, preparing statistical reports and correspondence, handling information requests, receiving visitors, arranging conference calls, and scheduling meetings. The role requires a bachelor’s degree or equivalent experience, at least 10 years of relevant federal administrative support experience, and U.S. citizenship for security-clearance eligibility.

Supports the Chief Communications Officer and GM of Consumer/GTM through complex calendar management, executive communications, confidential information handling, travel and expense coordination, meeting logistics, briefing preparation, and follow-up tracking. The role requires sound judgment, composure, strong relationship skills, cross-functional coordination, and effective use of AI tools. It also contributes to team morale, culture, and executive effectiveness in a fast-paced environment.

Supports the COO, CFO, Executive Director, CEO, and Executive Council with calendar management, meeting coordination, research, communications, confidential information handling, board liaison duties, meeting packets, minutes, files, priorities, and office operations. Requires strong executive support, governance, documentation, discretion, and organizational skills, along with a driver’s license, private vehicle, and Notary Public authorization.

Serve as the CEO’s strategic partner by managing a complex calendar, coordinating board, investor, and partner meetings, overseeing domestic and international travel, tracking commitments, and acting as a liaison with key stakeholders. Support company events and major initiatives, handle sensitive information, manage occasional personal tasks, and improve the CEO office’s systems, workflows, and operating rhythm.

Provides high-level administrative and operational support to PCAOB Board Members and senior staff. Responsibilities include managing complex calendars, coordinating meetings, travel and events, drafting and editing correspondence, engaging internal and external stakeholders, organizing confidential information, and prioritizing competing executive needs. The role requires discretion, strong communication, advanced Microsoft Office proficiency, independent judgment, and the ability to operate effectively under deadline pressure.

Provides executive support in a fast-paced corporate sports and media environment. Responsibilities include managing complex calendars, booking domestic and international travel, reconciling expense reports, handling confidential information, prioritizing competing assignments, solving problems proactively, and supporting team objectives with discretion, organization, and strong communication.

Supports company founders by owning communication triage, customer and community support, project execution, social media coordination, scheduling, documentation, and operational systems. The role requires independent judgment, fast response times, discretion, proactive risk management, and closing tasks without reminders. The assistant will coordinate research, outreach, suppliers, simple SOPs, and ad hoc initiatives while using AI tools to accelerate writing and research.

Support the Co-Founders by owning communication, customer support, project execution, social media coordination, scheduling, and operational systems. The role requires proactive decision-making, discretion, rapid response, strong written communication, and the ability to close tasks independently. The assistant will use Google Workspace, Jira, and AI tools to organize work, accelerate research and writing, coordinate outreach and suppliers, surface risks, and reduce founder involvement in day-to-day operations.

Provides virtual administrative and executive support for multiple clients, including project management, scheduling, email management, lead conversion, research, data entry, deadline tracking, and adapting to changing priorities. Requires strong communication, independent problem-solving, time management, technology proficiency, and the ability to manage diverse client relationships remotely.