Top Executive Assistant Jobs

Provides complex, confidential administrative support to C-level executives. Manages calendars, communications, travel arrangements, filing systems, reports, presentations, meetings, events, and follow-up activities. Exercises discretion in prioritizing executive matters, coordinates with internal and external stakeholders, prepares business materials, and supports organizational procedures. Requires strong Microsoft Office proficiency, communication skills, organization, analytical ability, multitasking, and prior executive assistant experience.

Provides executive-level administrative support and project coordination for executive leaders. Responsibilities include calendar and meeting management, preparing reports and documents, coordinating Board and committee meetings, taking minutes, handling confidential information, managing communications, processing invoices and requisitions, coordinating meeting space, and supporting organizational projects and objectives.

Provides high-level administrative support to executives by managing schedules, appointments, travel arrangements, correspondence, reports, presentations, meetings, confidential information, events, and stakeholder communications. The role requires strong organization, communication, discretion, multitasking, and proficiency with office management systems and Microsoft Office tools.

Provides comprehensive executive support to the Chief of Staff, including complex calendar and travel management, meeting preparation, communications, expense reporting, budget tracking, compliance reports, and confidential issue handling. Serves as a liaison among senior leaders, families, board members, staff, and external stakeholders. Coordinates public information requests, special projects, and administrative operations while maintaining alignment with organizational priorities and KIPP Texas values.

Provides front-desk reception, phone and email management, clerical administration, correspondence, mail and supply coordination, attendance tracking, data entry, and executive support to the Director of Operations. The role also assists staff, volunteers, clients, and food bank distribution while maintaining confidentiality and a professional office environment.

Supports the Deputy National Coordinator for Health Information Technology with daily administrative operations, scheduling, records management, presentations, travel coordination, event planning, data review, gap analysis, and urgent projects. Manages sensitive information, competing priorities, and communications with diverse stakeholders while exercising sound judgment, maintaining professionalism, and driving assignments to completion independently and collaboratively.

Provide strategic administrative and operational support to senior leadership by managing complex calendars, international travel, events, action items, confidential financial administration, expenses, and facilities coordination. The role requires anticipating logistical challenges, prioritizing competing demands, tracking deadlines, and collaborating across a global executive assistant community in a fast-paced environment.

Provides strategic administrative support to senior leaders by managing complex calendars, domestic and international travel logistics, visas, events, deadlines, budgets, expenses, and confidential operational tasks. The role requires anticipating leadership needs, coordinating stakeholders in a global matrixed environment, and driving accountability amid shifting priorities and ambiguity.

Serve as a strategic operational partner to the Chief Technology Officer by managing complex calendars, domestic and international travel, action items, events, budgets, expenses, confidential information, and facility planning. The role requires supporting high-level executives in a fast-paced global environment, coordinating stakeholders, leading executive assistant teams, and proactively resolving logistical challenges.

Provides high-level administrative support to multiple C-suite executives, including calendar management, domestic and international travel coordination, meeting and event planning, stakeholder communications, confidential information handling, document and record management, vendor and invoice administration, expense reconciliation, onboarding, and executive team backup coverage. The role is onsite three to four days weekly in Brisbane, California, with occasional domestic and international travel.

Provides executive and commercial leadership support through calendar, travel, expense, communication, meeting, and information management. Coordinates cross-functional initiatives, customer visits, conferences, dinners, sales events, and internal commercial programs. Manages timelines, logistics, vendors, budgets, materials, and stakeholder communications while improving workflows and operational efficiency. Represents leadership professionally with customers, partners, vendors, and internal teams.

Provides high-level administrative and operational support to two senior executives. Responsibilities include complex calendar management, strategic prioritization, travel coordination, executive meetings, expense reconciliation, purchase orders, business rhythm activities, confidential information handling, and cross-functional stakeholder coordination. The role requires strong judgment, discretion, executive presence, organization, communication, and the ability to independently anticipate and resolve leadership needs in a fast-paced environment.

Support two Engineering and Product leaders through complex calendar management, meeting coordination, travel planning, expense administration, and cross-functional communication. Organize executive offsites and large team events, track meeting notes and action items, foster team culture, and improve workflows. The role requires discretion, strong organization, adaptability, independent judgment, and the ability to operate effectively in a fast-moving environment.

Provides executive-level administrative support to two supply chain leaders, managing complex calendars, travel, expenses, correspondence, meetings, confidential information, and cross-functional coordination. The role also leads setup and ongoing management of IREN’s Santa Clara office, including vendors, facilities, seating, budgets, access, safety procedures, events, onboarding, and workplace operations.

Provide high-level administrative and chief of staff support to the VP of Protomer. Responsibilities include project tracking, managing calendars, organizing meetings, coordinating travel, and overseeing site initiatives while ensuring effective communication and collaboration with internal and external stakeholders.

Provides high-level administrative support to executive leadership by managing calendars, correspondence, travel arrangements, meetings, reports, presentations, confidential information, research, and special projects. The role serves as a liaison between executives and internal or external contacts while prioritizing competing tasks and anticipating executive needs.

Provides high-level administrative and operational support to four executives. Responsibilities include complex calendar and meeting management, domestic and international travel planning, confidential information handling, event and special project coordination, executive communications, presentation preparation, stakeholder liaison, and monitoring follow-up actions and deadlines.

Provides administrative and onsite office support to senior Public Policy executives in Invesco’s Washington, DC office. Responsibilities include calendar and travel management, expense reporting, event planning, PAC giving coordination, meeting documentation, visitor and office management, facilities coordination, supply monitoring, and executive gatekeeping. The role requires strong organization, communication, discretion, independent judgment, and the ability to manage multiple priorities in a fast-paced environment.

Provides high-level administrative support to senior law firm partners, including complex calendar and travel management, email and document administration, expense and invoice processing, meeting coordination, business intake, client relationship support, and business development tracking. The role requires managing confidential information, coordinating delegated work, maintaining accurate records, supporting presentations, and working onsite four days weekly in a fast-paced environment.

Supports healthcare leadership by coordinating complex schedules, maintaining calendars, preparing meeting materials, tracking action items, managing confidential documents, drafting communications, and facilitating coordination among departments, providers, and partner organizations. Provides general administrative support, including data entry, document management, and special projects. Requires strong organization, communication, discretion, follow-through, and proficiency with office productivity tools.

Provides strategic administrative and operational support to senior executives, managing complex calendars, domestic and international travel, meetings, events, communications, expenses, board activities, and cross-functional initiatives. Coordinates leadership operations, tracks priorities and deliverables, supports governance and organizational effectiveness, and serves as a trusted liaison to internal and external stakeholders. Requires exceptional judgment, discretion, organization, communication, and proficiency with Microsoft Office tools.

Provides comprehensive administrative support to the executive team, including correspondence, scheduling, document preparation, call screening, reporting, meeting minutes, mailroom operations, purchasing, reimbursements, contract organization, employee records, orientations, and executive office services. Serves as a professional liaison among executives, employees, vendors, guests, and departments while maintaining confidentiality, accuracy, organization, and responsive service.

Provide comprehensive support to the CEO by managing a complex calendar, domestic and international travel, meeting preparation, confidential information, follow-through, and special professional and personal projects. The role requires exceptional judgment, discretion, organization, communication, autonomy, and the ability to prioritize competing demands in a fast-paced professional environment.

Provides administrative and clerical support to a community management team. Responsibilities include handling resident communications, maintaining records, processing requests and invoices, coordinating vendors and contractors, preparing board meeting materials, tracking deadlines and compliance documentation, and managing calendars and schedules.

Provides high-level administrative support to executive leadership by managing calendars, communications, travel, meetings, records, documents, hospitality events, receipts, CRM updates, visitors, onboarding, and special projects. The role requires discretion, organization, responsiveness, strong communication, and occasional travel with executives. It also includes general office duties, basic bookkeeping assistance, event setup, and time-sensitive scheduling support.