Top Executive Assistant Jobs

Supports an executive by managing calendars, appointments, meetings, correspondence, communications, records, filing systems, and event logistics. The role requires strong organization, confidentiality, multitasking, attention to detail, professional interpersonal skills, and advanced Microsoft Office proficiency. The assistant will coordinate with internal and external stakeholders, prepare reports and documentation, prioritize competing deadlines, and help maintain efficient day-to-day office operations.

Manages corporate office administration, supervises office staff, coordinates executive support, budgets, supplies, vendors, work orders, files, calendars, travel, events, and acquisition activities. Serves as a liaison among executives, property management teams, clients, vendors, and external partners while handling confidential matters and special projects.

Provides high-level administrative support to a C16 manager and department, including calendar and meeting coordination, travel arrangements, expense reporting, purchasing, invoice processing, document and presentation preparation, and special projects. The role also supports compliance, trains administrative staff, and coordinates executive communications and logistics.

Provides high-level administrative support to the University President, including calendar and Board of Trustees management, meeting coordination, document and budget administration, travel arrangements, correspondence, events, committee support, research, and project coordination. The role requires discretion, excellent communication, advanced Microsoft Office proficiency, strong organization, sound judgment, and the ability to manage competing priorities independently.

Provide high-level administrative and strategic support to the CEO including complex calendar management, project tracking, research and analysis, travel coordination, email and communications management, meeting preparation and note-taking, event support, grant reporting access, public records response, and drafting professional correspondence.

Provide high-level executive support to senior Legal, Risk, and Compliance leaders. Manage complex calendars, travel, meetings, presentations, confidential information, follow-ups, and cross-functional communications across global time zones. Coordinate leadership sessions, Board preparation, town halls, offsites, and strategic initiatives while anticipating executive needs and improving operational processes.

Provides executive and strategic support to Growth Marketing leaders through complex calendar and inbox management, meeting coordination, action-item tracking, travel and expense administration, communications, events, presentations, and process optimization. Partners with the CMO’s executive assistant and cross-functional teams on planning, off-sites, milestones, and organizational alignment. The role is based in San Francisco with two required office days weekly and quarterly travel.

Support the CEO and COO by managing calendars, travel, correspondence, meeting materials, and stakeholder coordination. Own day-to-day office operations, including team lunches, supplies, vendors, workplace questions, and support for a future office expansion or relocation. The role requires strong organization, discretion, communication, proactive follow-through, and comfort working onsite in New York City.

Provides proactive administrative support to the Senior Director of GTM Data & Intelligence and global leadership team. Responsibilities include complex calendar management, executive travel, meeting and event coordination, expense and purchase order tracking, communications, documentation, team information systems, confidential matters, and process improvement. The role requires strong organization, discretion, communication, prioritization, and follow-through in a fast-paced hybrid environment.

Provides high-level administrative support to senior executives, including managing calendars, meetings, travel, expenses, communications, records, and confidential information. Drafts correspondence and reports, conducts research, prepares summaries, coordinates meeting follow-up, orders supplies, and performs basic bookkeeping. The role requires strong organization, communication, discretion, time management, and proficiency with Microsoft Office in a fast-paced office environment.

Provides remote administrative and operational support to senior executives by managing calendars, meetings, documents, presentations, research, communications, client inquiries, confidential information, and special projects. Coordinates events and executive activities, prepares reports and materials, maintains high-quality written communication, and independently prioritizes changing responsibilities in a fast-paced environment.

Provides administrative and secretarial support, including scheduling, correspondence, document preparation, filing, purchasing, inventory management, meeting coordination, financial recordkeeping, payroll support, and special projects. Maintains confidential records, responds to routine inquiries, coordinates office equipment maintenance, and independently prioritizes a diverse workload in a high-volume environment.

Provides executive and operational support to the Director of Athletics and Physical Education. Responsibilities include calendar and travel coordination, meeting and event planning, correspondence and report preparation, inbox management, confidential information handling, project follow-up, office operations, purchasing, reimbursements, and stakeholder relationship management.

Provide executive administrative and operational support to investment leadership, including complex calendar management, international travel coordination, client meeting logistics, communications, presentations, reports, events, and confidential information handling. The role requires managing competing priorities, coordinating across teams, supporting ad hoc projects, and providing backup coverage for executive assistants in a hybrid Newark office environment.

Supports an executive by managing calendars, travel, meeting preparation, correspondence, follow-ups, stakeholder relationships, events, and confidential information. The role also improves workflows using AI and productivity tools, coordinates executive communications with investors and VIP clients, and provides administrative support to maintain executive effectiveness in a fast-paced healthcare technology company.

Provides high-level administrative support to a Co-CEO and Corporate Development team by managing complex calendars, travel, meetings, expenses, confidential files, communications, and transaction-related activities. Coordinates executives, board members, investors, advisors, and external stakeholders while supporting diligence, presentations, office administration, and special projects. This is a full-time, in-office New York City role requiring discretion, organization, adaptability, and occasional flexibility outside normal business hours.

Provides executive and administrative support to the CEO while coordinating projects across Operations, Sales, and Marketing. Responsibilities include calendar and inbox management, travel and event logistics, CRM maintenance, financial administration, research, records management, and subscription oversight. The role also builds lightweight AI-powered workflow automations, validates AI-generated output, improves processes, and supports cross-functional projects through completion.

Provides senior executive administrative support, including calendar management, scheduling, correspondence, communication, document preparation, organization, delegation, confidentiality, and representation of executives. The role requires strong Microsoft Office proficiency, sound judgment, adaptability, discretion, and the ability to work with senior leaders and diverse stakeholders in a fast-paced government customer environment.

Provide high-touch operational, travel, personal, and administrative support to the CEO. Manage complex domestic and international itineraries, visas, transportation, accommodations, meals, events, and last-minute changes. Travel frequently with the CEO, coordinate with family and the Office of the CEO, anticipate needs, communicate with vendors and internal teams, and reconcile expenses accurately through Ramp and other finance tools. The role requires discretion, responsiveness, strong judgment, and frequent in-office presence in San Francisco.

Supports a Zone Vice President through calendar and email management, domestic and international travel planning, expense reconciliation, meeting coordination, presentation development, reporting, and administrative assistance. The role requires discretion, initiative, strong organization, communication, problem-solving, and the ability to work independently in a fast-paced environment while coordinating with other Executive Assistants.

Provides executive administrative support to the Office of the Attorney General and Assistant Attorneys General. Responsibilities include professional communication, meeting deadlines, maintaining confidentiality, supporting office objectives, learning new skills, and potentially working extended hours. The role may involve travel to conferences and training, driving tribal or GSA vehicles, and complying with background, drug, alcohol, and driving-record requirements.

Provides executive-level administrative support to a Director, including complex schedule management, prioritization, communications, meeting preparation, minutes, action tracking, confidential information handling, special projects, cost-saving initiatives, and domestic and international travel coordination. The role requires independent judgment, cross-functional collaboration, discretion, and knowledge of administrative procedures. This is an onsite position in Batavia, Illinois, with an Associate's degree and at least eight years of administrative experience required.

Supports two executives by managing calendars, appointments, meetings, travel, correspondence, reports, calls, visitors, records, and follow-up activities. Maintains confidentiality, ensures document accuracy, responds to inquiries, relays instructions, and makes administrative decisions independently within approved guidelines. The role requires extensive domestic and occasional international travel and is performed onsite in New Albany, Ohio, or Corpus Christi, Texas.

Supports the Auto CEO by managing complex calendars, coordinating domestic and international travel, overseeing executive meetings and events, processing invoices and expenses, maintaining executive documents, preparing presentations and spreadsheets, and serving as a confidential liaison to senior leaders. Requires exceptional organization, discretion, communication, executive presence, and advanced Microsoft Office proficiency in a fully onsite environment.

Support the CEO with calendar, inbox, scheduling, travel, personal appointments, errands, administrative paperwork, office coordination, meeting preparation, and follow-up actions. The role also manages supplies, catering, team events, leadership projects, and executive priorities, requiring discretion, proactive organization, strong communication, and comfort in a fast-paced startup environment.