Top Executive Assistant Jobs

Provides high-level administrative and executive support to the Director and senior leaders. Manages complex travel, calendars, meetings, correspondence, confidential information, documents, presentations, financial reconciliations, office procedures, visitors, space planning, and process improvements. Coordinates urgent responses and supports federal administrative functions. Requires strong judgment, discretion, communication, organization, and time-management skills, plus the ability to obtain and maintain required customer clearance.

Provides high-level executive and administrative support to the Director and senior leaders. Manages complex travel, calendars, meetings, correspondence, confidential information, documents, presentations, financial records, office procedures, visitor services, space planning, and process improvements. Coordinates urgent responses, supports federal administrative functions, and performs specialized information collection and analysis while exercising discretion, judgment, and strong organizational skills.

Provides high-level administrative support to senior leaders in Blackstone’s Tactical Opportunities Group. Responsibilities include complex calendar management, stakeholder coordination, meeting preparation, domestic and international travel planning, itinerary and trip-packet preparation, expense reporting, occasional personal scheduling, and special projects. The role requires discretion, strong organization, adaptability, communication skills, advanced Microsoft Office proficiency, and familiarity with Concur or similar expense systems.

Supports the VP of Platform Engineering and leadership team through complex calendar management, travel and expense coordination, meeting operations, hiring coordination, project tracking, process improvement, communications, and confidential information management. The role also improves organizational workflows, maintains leadership visibility into project updates and recruiting pipelines, coordinates events and offsites, and supports evolving operational projects in a fast-growing, autonomous environment.

Manage complex calendars, meetings, travel arrangements, expenses, contacts, and administrative support for several firm partners. Serve as a liaison with employees and clients, provide basic IT assistance, coordinate with other executive assistants, and support personal errands. The role requires strong organization, communication, flexibility, and availability outside normal business hours, including nights and weekends. It is a hybrid, full-time position in Arlington, Virginia.

Supports the Boise Division President through calendar management, meeting coordination, strategic planning follow-up, and confidential administrative assistance. Manages office operations, vendors, supplies, facilities, visitors, calls, and events. Coordinates hiring and onboarding, processes invoices and vendor setups, and supports sales, marketing, and construction administration. Maintains licensing and real estate listing data while handling competing priorities with discretion, organization, and strong communication.

Provides high-level administrative and operational support to the President, including complex calendar and travel management, executive communications, meeting preparation, stakeholder liaison, confidential information handling, and action-item tracking. Oversees Washington, DC office operations, vendors, facilities, supplies, IT coordination, onboarding, events, and administrative processes. Supports fundraising engagements, organizational initiatives, and special projects. The role is full-time, in-person, and requires 40–50% frequent domestic and occasional international travel.

Supports the Founder and CEO through global calendar management, email triage, meeting preparation, travel booking, expense reconciliation, action-item tracking, research, and cross-functional communication. Provides personal assistant duties including bill payment and property, tax, loan, and technology management. Requires discretion, proactive judgment, strong organization, scheduling expertise, and occasional weekend availability.

Provides comprehensive administrative support to the CEO and two Executive Vice Presidents by managing calendars, meetings, travel, expenses, correspondence, records, and follow-up activities. Coordinates executive, board, leadership, and organizational events; prepares meeting materials; handles confidential information; routes inquiries; and supports special projects. Requires strong organization, communication, discretion, responsiveness, and the ability to manage competing priorities in a fast-paced environment.

Provides comprehensive administrative and executive support, including calendar and travel coordination, meeting preparation, records management, communication, report organization, office supply coordination, and confidential information handling. Serves as a liaison among leaders, staff, and external stakeholders while supporting policies, procedures, and efficient departmental operations.

Provides high-level administrative support to the College of Pharmacy Dean, including calendar and travel management, correspondence, office operations, meeting and event coordination, recordkeeping, reporting, data management, and stakeholder communication. Supervises student workers, handles confidential information, maintains databases, supports accreditation documentation, and independently resolves scheduling and administrative issues.

Provide comprehensive professional and personal support to the CEO, including calendar and travel management, meeting preparation, confidential communications, CRM and sales reporting, KPI tracking, follow-up accountability, and office operations. The role coordinates internal teams, external partners, executive events, and logistics while maintaining discretion, organization, and strong follow-through in a fully in-office environment.

Provides comprehensive administrative support to Principals and the CEO by managing calendars, correspondence, travel, meetings, presentations, reports, communications, and events. Acts as a liaison with clients and internal and external contacts, handles errands and administrative tasks, and promotes company culture and core values. Requires strong organization, confidentiality, communication, prioritization, multitasking, and Microsoft Office proficiency.

Supports the CEO and Utah-based executives by managing complex calendars, travel, communications, meetings, presentations, and action items. Coordinates board activities, special projects, stakeholders, vendors, office services, and Utah office operations. The role requires discretion, judgment, proactive problem-solving, strong organization, and proficiency with Microsoft Office. It is hybrid, with travel up to 25% and occasional support outside normal business hours.

Provide executive and administrative support to the COO and Global Business Operations division. Responsibilities include calendar and email management, meeting preparation, communications, travel coordination, expense reporting, budget support, project tracking, event planning, onboarding, and maintaining operational information systems. The role also supports divisional strategy, project-management tools, web and graphic design activities, stakeholder coordination, and follow-up on priorities and action items.

Provides high-level administrative and practice coordination support to corporate law firm partners. Responsibilities include scheduling, meeting materials, correspondence, technical assistance, expenses, time entries, client onboarding, billing, relationship management, complex travel arrangements, and backup support. The role requires discretion, initiative, strong communication, multitasking, independent judgment, and close collaboration across departments. It is an in-office Monday-Friday position with overtime as needed.

Provides executive and administrative support to Partners and Of Counsel attorneys in a law firm. Responsibilities include scheduling, report and document preparation, time entry, correspondence, technical assistance, expense processing, client onboarding, billing, relationship management, complex travel coordination, and cross-department collaboration. The role requires discretion, initiative, excellent communication, multitasking, and the ability to manage competing priorities with minimal supervision.

Provides senior-level administrative, client, and practice coordination support to a law firm partner. Responsibilities include managing calendars, inboxes, deadlines, court filings, travel, expenses, client onboarding, billing, presentations, reports, and cross-department coordination. The role requires discretion, flexibility, strong communication, independent judgment, and the ability to manage competing priorities, including occasional work outside standard business hours.

Provides executive and administrative support to litigation partners in a team-based law firm environment. Responsibilities include scheduling, practice coordination, reports and meeting materials, correspondence, technical assistance, expenses, time entry, client onboarding, billing, relationship management, travel arrangements, and backup support. The role requires managing competing priorities, confidential information, stakeholder relationships, and complex domestic and international itineraries while working primarily in the office and overtime as needed.

Provides executive and administrative support to Partners and Of Counsel attorneys in a law firm. Responsibilities include scheduling, meeting materials, document editing, time entry, correspondence, technical assistance, expenses, client onboarding, billing, relationship management, and complex domestic and international travel coordination. The role also supports practice coordination, liaises with firm departments, and provides backup coverage while handling confidential information and competing priorities.

Provides executive and administrative support to partners and attorneys, including scheduling, document preparation, time entry, expense reporting, client onboarding, billing, relationship management, technical assistance, and complex travel coordination. The role requires managing competing priorities, confidential information, communications, and cross-department collaboration while supporting attorneys’ practices in a fast-paced legal environment.

Provides high-level administrative support to multiple C-suite executives, including calendar management, meeting coordination, travel and expense arrangements, report preparation, correspondence, dictation, visitor and call screening, board meeting support, and confidential information management. The role requires strong organization, communication, discretion, multitasking, and proactive prioritization in a fast-paced healthcare management environment.

Provides high-level administrative support to multiple executives, including calendar management, meeting coordination, correspondence, board materials, dictation, travel arrangements, expense reconciliation, visitor and call screening, confidential information handling, and report preparation. The role requires strong organization, communication, multitasking, professionalism, and extensive C-suite support experience in a fast-paced healthcare management environment.

Provides comprehensive executive administrative support, including calendar and travel coordination, expense reporting, meeting logistics, presentations, records management, events, front-desk coverage, supply ordering, and confidential communications. Supports senior institutional leadership and coordinates administrative activities across university departments. The role is campus-based in Austin, Texas, five days per week, with occasional travel as required for university meetings.

Supports executive leadership through calendar and travel management, meeting coordination, communications, confidential information handling, project tracking, documentation, event planning, and office operations. The role also prepares presentations and reports, coordinates follow-up actions, liaises with stakeholders, and supports team culture and leadership initiatives.