Description
Opening Date: 05/06/2026.
Closing Date: Open Until Filled
Job Title: Executive Assistant to the Chief Executive Officer.
Salary/Wage: $35.77/per hr. $74,402/per yr.
Tribal Level: TL 122.1
Location: Siletz, OR
Classification: Full-Time, Non-Exempt.
Job Posting Number: 4069781
INDRODUCTION:
The Executive Assistant to the Chief Executive Officer (CEO) is a vital role within Tribal Administration. The incumbent will work closely with the CEO to ensure a seamless operation of daily activities including but not limited to: planning, organizing, overseeing, and coordinating the CEO office functions. This may include managing schedules, assignment to special projects, attendance at public and confidential meetings, facilitating internal/external communications, facilitate travel, and more.
DUTIES:
- Schedule meetings and manage a complex calendar for the CEO.
- Catalog the projects the CEO is responsible for and the progress of each project, so as to best leverage the CEO’s time.
- Assisting in research and analysis of factual and legal issues, laws, agency decisions, precedent; rules, regulations, guidelines, and polices to determine their impact on the Tribe, programs and/or services.
- Provide strategic support to ensure the CEO has the time, resources, a nd materials needed to accomplish their goals.
- Coordinate travel for the CEO, process advances and reconciliations. Track credit card expenses.
- Keep the CEO organized with meeting materials and immediate priorities (who needs what by when); this includes email inbox management, and communication/response strategies.
- Manage all incoming email, mail and messages across all media channels on behalf of the CEO by responding , organizing, and escalating priority messages when appropriate.
- Help to organize, plan and manage small to large events and meetings when requested by the CEO.
- When requested, sit in on meetings in person or virtually and take detailed notes, as well as communicate and manage follow up from all parties involved.
- Develop and maintain an accurate contact database.
- Assist in managing access to various federal, state and non-profit grant reporting websites.
- Recommends changes to existing procedures and programs to improve effectiveness, timelines, productivity and cost efficiency of programs and functions.
- Responds to public records requests in accordance with legal timelines and coordinates with appropriate administrators to carry out requests.
- Composes difficult and complex professional correspondence independently on a variety of matters. Prepares outlines, talking points, and text for public proceedings. Oversees, reviews, and/or prepares correspondence for signature. May initiate routine correspondence as the CEO’s representative.
- Other duties as assigned.
Requirements
REQUIREMENTS:
Bachelor’s degree in business or public administration and 2 years of experience as Executive Administrative Assistant or an equivalent combination of executive secretarial, legislative, journalism, and/or public affairs roles.
Knowledge of:
- The mission, functions, policies, procedures and general administration of the Tribal government.
- Working knowledge of the Tribal Code, Council processes and authorities, and management practices.
- In-depth knowledge of executive office staff administration and confidential record keeping.
- Well-developed knowledge of and skill at using proper English usage, grammar, spelling, and punctuation to take meeting recollections and prepare documents.
Experience in:
- Proficient use of Microsoft Office applications.
Ability to:
- Oversee and coordinate complex office and administrative support functions.
- Exhibit strong interpersonal skills, multi-tasking ability, and time management skills.
- Adhere to strict confidentiality standards.
- Problem solve and identify and resolve problems in a timely manner.
- Maintain a high level of attention to detail and accuracy.
- Plan, organize, prioritize, delegate and review work in order to meet schedules and timelines.
- Write supporting documentation, talking points, and routine correspondence.
- Communicate with a wide range of contacts within and outside the CEO office with tact, professionalism, and courtesy, and in a manner that reflects positively on the Administration and Tribe.
Other:
- Exhibit excellent organizational skills.
Skills Required
- Bachelor's degree in business or public administration or equivalent combination of experience
- Minimum 2 years experience as an Executive Administrative Assistant or equivalent executive secretarial, legislative, journalism, or public affairs roles
- Working knowledge of the Tribal Code, Council processes, authorities, and management practices
- In-depth knowledge of executive office staff administration and confidential record keeping
- Well-developed English usage, grammar, spelling, and punctuation skills for meeting recollections and document preparation
- Proficient use of Microsoft Office applications
- Ability to oversee and coordinate complex office and administrative support functions
- Strong interpersonal, multitasking, and time management skills
- Adhere to strict confidentiality standards
- Problem solving skills and ability to identify and resolve issues in a timely manner
- High attention to detail and accuracy
- Ability to plan, organize, prioritize, delegate, review work, and meet schedules and timelines
- Ability to write supporting documentation, talking points, and routine correspondence
- Ability to communicate professionally and tactfully with internal and external contacts
- Excellent organizational skills
What We Do
The Confederated Tribes of Siletz Indians is a federally recognized sovereign nation and diverse confederation of over 27 Native American tribes and bands in Oregon. It operates through three branches of government—Judicial, Executive, and Legislative—providing comprehensive healthcare, education, and social services to its members, while driving economic prosperity and sustainable growth through the Siletz Tribal Business Corporation's strategic business and property investments.
