Top Remote Executive Assistant Jobs

Supports a senior finance leader through strategic calendar management, prioritization, confidential information handling, global meeting coordination, travel arrangements, expense reconciliation, team events, onboarding, and issue resolution. Acts as a trusted gatekeeper and adviser, protecting executive focus time, managing stakeholders diplomatically, and ensuring schedules align with business priorities. Partners with the Chief of Staff and internal teams to coordinate organizational activities and maintain effective operating rhythms.

Provide proactive administrative support to two SVPs and one VP, including complex calendar management, domestic and international travel, expense reconciliation, meeting preparation, and event or offsite planning. Track deliverables, manage budgets and contracts, coordinate across time zones, handle confidential information, and support special projects while exercising discretion, adaptability, and sound judgment.

Supports senior executives and the Board of Directors through complex calendar management, board meeting coordination, agenda and materials preparation, confidential communications, expense processing, records management, travel planning, and executive event logistics. The role requires independent judgment, discretion, strong communication, and coordination across global teams, vendors, and internal departments. It is remote-first, with Austin-based employees working onsite weekly and occasional travel required.

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Supports the Senior Executive Assistant and executive office through event execution, routine communications, scheduling logistics, administrative operations, documentation, expense processing, vendor coordination, and after-hours urgent support. Maintains calendars, files, databases, meeting materials, team resources, and operational playbooks while escalating strategic or executive-facing decisions. Requires discretion, strong organization, communication, problem-solving, and the ability to manage competing priorities in a fast-paced environment.

Provides proactive executive and administrative support to the CEO and US-based Management Board. Responsibilities include complex diary and meeting management, global travel coordination, event and off-site planning, executive communications, document organization, research, presentations, expense management, and ad hoc project support. The role also improves executive workflows through enterprise software and AI productivity tools while coordinating alignment across global leadership teams.

Supports a partner attorney by managing calendars, inboxes, deadlines, correspondence, travel, expenses, time entries, and client files. The role requires proactive coordination, confidentiality, strong organization, polished communication, and proficiency with Outlook, Word, SharePoint, and Clio. The Executive Assistant also supports onboarding, special projects, workflow improvements, and occasional work outside regular business hours.

Supports the CTO and VP of Product by managing calendars, preparing leaders for meetings, coordinating travel and events, organizing team offsites and company meetings, and supporting cross-functional EPD initiatives. The role requires proactive stakeholder management, strong organization, excellent communication, and proficiency with Google Workspace, Slack, and AI tools in a fast-paced technology startup.

Provides executive administrative support to up to four senior executives, managing complex calendars, communications, travel, meetings, expenses, events, onboarding, office administration, files, presentations, and special projects. The role coordinates schedules and deliverables, prepares meeting materials, tracks action items, maintains confidentiality, and facilitates communication across stakeholders. It requires strong organization, judgment, professionalism, and the ability to independently support senior leadership in a fast-paced environment.

Supports senior managers with advanced administrative activities, strategic and tactical initiatives, scheduling, correspondence, reports, meetings, project coordination, and workflow improvements. Handles confidential corporate matters, manages follow-up, researches information, prepares presentations and documents, and coordinates process improvements and technology adoption. The role requires strong organizational, communication, analytical, customer service, and Microsoft Office skills, plus knowledge of corporate structures and financial services.

Provides executive administrative support to two Aetna business operations leaders. Responsibilities include calendar and travel management, meeting and event coordination, expense reporting, communications, onboarding and offboarding support, office administration, document and website management, presentation editing, confidentiality, and tracking projects, deliverables, and follow-up actions.

Provides high-touch, confidential executive support to the CEO, including complex scheduling, travel planning, email and correspondence management, expense reporting, project coordination, and event planning. The role requires proactive anticipation of executive needs, strong organization, discretion, communication skills, and experience supporting C-suite leaders in high-growth technology companies. Candidates must be based in North America EST or the United Kingdom.

Provides complex, confidential administrative and secretarial support to executive leadership. Responsibilities include calendar and travel management, correspondence, reports, presentations, meetings, events, expense reports, onboarding, records management, office administration, communications, vendor invoices, and cross-functional coordination. Also manages assigned projects and supports departmental priorities, procurement, legal coordination, and team-building activities.

Provides executive administrative support through complex calendar, travel, expense, meeting, communication, and action-item management. Maintains Board, committee, corporate governance, legal entity, and organizational records. Coordinates corporate housekeeping, signatures, resolutions, audits, due diligence, financing activities, and stakeholder requests while handling confidential information and supporting special projects.

Provides high-level administrative support to the CEO and Executive Leadership Team, managing calendars, communications, meetings, travel, expenses, presentations, reporting, board materials, events, and confidential information. Coordinates priorities and follow-through across global regions and time zones while liaising with internal and external stakeholders. Requires strong organization, discretion, judgment, communication, multitasking, and independent decision-making skills, plus advanced Microsoft 365 proficiency and substantial C-suite support experience.

Provides executive and administrative support, coordinates departmental projects, improves workflows, prepares senior-level briefings, manages stakeholder communication, and resolves complex operational issues. The role requires strong business acumen, analytical problem-solving, adaptability, quality ownership, and coordination across international teams. It may also include mentoring or supervising junior administrative staff.

Supports the CEO as a trusted operational partner by independently managing calendars, priorities, communications, travel, meetings, executive materials, and follow-through. The role requires sound judgment, discretion, proactive decision-making, strong presentation skills, and effective liaison management across executives, board members, and external partners. The Executive Assistant also introduces efficient operating systems and uses AI and productivity tools to streamline executive workflows.

Provides executive-level administrative and strategic support to the Chief Legal Officer and Law Department. Responsibilities include complex calendar and travel coordination, meeting and board support, confidential information management, correspondence and presentation preparation, onboarding, records maintenance, budget tracking, technology communications, and process improvement. The role also supports paralegals and coordinates departmental projects, deadlines, and events with minimal supervision.

Supports the CMO and CRO by managing calendars, inboxes, travel, meeting preparation, executive communications, reports, cross-team initiatives, relationships, expenses, and vendor invoices. The role requires prioritizing competing demands, coordinating distributed teams, preparing executive materials, tracking action items, and maintaining confidentiality in a fast-growing remote startup.

Provides comprehensive administrative support to the Chief Commercial Officer and other executives. Responsibilities include managing complex calendars, coordinating travel and events, preparing agendas and documents, tracking action items, maintaining confidential records, improving administrative processes, managing office operations, coordinating vendors and supplies, and supporting scalable executive-assistance infrastructure.

Provides executive-level administrative support and manages day-to-day Houston office operations. Responsibilities include calendar and travel coordination, meeting preparation, office facilities and vendor management, onboarding logistics, event planning, records maintenance, reception, purchasing support, and office safety procedures. The role is fully onsite and requires discretion, organization, communication, and flexibility in a fast-paced environment.

Support two senior executives by managing calendars, meetings, travel, expenses, events, customer engagements, onboarding, deadlines, documentation, and team communications. The role requires proactive prioritization, stakeholder coordination, meeting preparation, administrative follow-through, and adoption of AI and technology to improve workflows.

Provides high-level executive support to the CEO and Executive Leadership Team. Responsibilities include complex calendar management, meeting and offsite planning, board and stakeholder communications, agenda and pre-read coordination, action-item tracking, signature routing, expense reporting, compliance tracking, and workflow management. The role requires sound judgment, discretion, independent execution, AI-enabled information synthesis, and occasional travel for board meetings and company events.

Provides high-level executive assistance to an EVP of Sales, including calendar and travel management, meeting preparation, correspondence, reports, events, expenses, procurement, approvals, onboarding, and special projects. Partners with cross-functional leaders, tracks priorities and action items, maintains confidentiality, improves administrative processes, and supports a distributed workforce using collaboration and conferencing tools.

Provides executive and administrative support to the CEO, including calendar and travel coordination, priority management, CRM maintenance, client follow-up, event logistics, meeting planning, office organization, phone coverage, and light project support. The role also supports California events and occasional personal scheduling tasks for the CEO. It is designed for an active-duty military member transitioning through the DoD SkillBridge program.