Top Executive Assistant Jobs

Provide executive and administrative support to the Regional Director and department staff, including calendar management, scheduling, travel arrangements, expense reporting, document preparation, filing, and confidential information handling. Coordinate marketing and outreach events, assist with presentations and publicity, greet visitors, manage communications, process payments and invoices, and complete special projects. The role requires strong organization, communication, follow-up, and proficiency with Microsoft Office, CRM tools, and databases.

Provides high-level administrative, operational, scheduling, communications, governance, and project support to the Chief Information Officer. Coordinates executive meetings, calendars, travel, events, presentations, correspondence, briefing materials, follow-up activities, and confidential information. Partners with leadership and administrative teams across the organization to maintain operational continuity, prioritize commitments, and support strategic initiatives.

Provides executive administrative support to two senior leaders by managing complex calendars, travel, meetings, expenses, confidential information, briefing materials, trackers, and follow-up actions. The role requires strong organization, communication, discretion, independent judgment, and the ability to anticipate priorities. It is a contract position with potential for permanent employment and may be remote within the United States, with preference for the New York metro area.

Own the CEO’s calendar, inbox, travel, follow-up, meeting preparation, and strategic projects. The Executive Assistant will manage competing priorities, close customer, candidate, and investor communication loops, coordinate complex domestic and international travel, and support board and external meetings. This is an in-person San Francisco role requiring sound judgment, exceptional organization, discretion, and experience supporting a high-volume executive, founder, or CEO.

Supports executive leaders through complex calendar management, communications, confidential matters, travel coordination, meetings, events, document preparation, research, and follow-up. Serves as a liaison with the Board, investors, and senior leadership while providing proactive administrative and operational support with exceptional judgment, discretion, professionalism, and independence.

Provides confidential administrative, planning, and executive support to a senior health system executive. Responsibilities include calendar management, correspondence, meeting and agenda preparation, logistical coordination, special projects, leadership networking, and professionally representing the executive and health system.

Provides high-level executive and administrative support to senior leadership in a federal environment. Responsibilities include complex calendar and travel management, executive meetings, correspondence, briefing materials, document workflows, records management, quality control, research, stakeholder coordination, and administrative staff oversight. The role requires discretion, strong writing and editing skills, document governance expertise, and the ability to work primarily onsite near Washington, DC. Occasional travel may be required.

Provides executive-level administrative support by managing calendars, email, meetings, calls, correspondence, reports, travel arrangements, and expenses. Serves as a professional first point of contact for executives, staff, visitors, and external partners. Coordinates cross-functional relationships, prepares meeting materials, supports special projects, and ensures accurate, timely follow-up. Requires strong organization, communication, customer service, proofreading, and Microsoft Office skills.

Provides advanced administrative support to two executive leaders and senior vice presidents. Manages complex calendars, domestic and international travel, meetings, expenses, communications, presentations, and confidential information. Coordinates events, facilities, audiovisual resources, and administrative projects while exercising independent judgment. Supports budgets, data compilation, invoices, office supplies, and executive inquiries, serving as an ambassador for company culture.

Provides clerical, secretarial, and administrative support for regional behavioral health operations. Responsibilities include drafting correspondence, scheduling appointments, maintaining paper and electronic files, creating spreadsheets, answering calls, and supporting program staff. The role requires Microsoft Office proficiency, medical terminology knowledge, accurate typing, professional communication, CPR certification, and eligibility for security clearance, drug screening, and background checks.

Supports the General Manager as executive operational leader for a 1,320-home HOA community. Oversees governance, California HOA compliance, budgets, P&L analysis, landscape vendors, common areas, board relations, elections, architectural review, and member dispute resolution. Maintains backup knowledge of resort food and beverage, spa, banquet, and event operations. Leads administrative staff, coordinates multiple associations, prepares reports, and supports flexible community and resort operations.

Supports three senior executives with scheduling, communications, correspondence, presentations, meetings, filing, policy documentation, expense reconciliation, errands, event support, and confidential business and personal matters. Maintains electronic and hard-copy records, assists visitors, collaborates with other executive assistants, and provides backup support to executives. Requires advanced Microsoft Office proficiency, strong communication and proofreading skills, discretion, organization, and at least five years of executive administrative experience.

Provides independent administrative and operational support to the Dean’s Office, program directors, and campus operations. Responsibilities include managing meetings and events, accounting, payroll, budgeting, personnel assistance, AACSB reporting, faculty evaluations, supplies, office management, student worker recruitment and supervision, and liaison support for faculty. Requires strong organization, communication, judgment, confidentiality, and proficiency with office, academic, and HR technology systems.

Provides high-level administrative and operational support to the Board Liaison and partially supports the Healing Hands Foundation Director. Responsibilities include complex scheduling and travel coordination, executive correspondence, meeting logistics, records management, expense tracking, communications, and special project support while maintaining confidentiality and professionalism.

Support the CEO exclusively by managing her calendar, travel, inbox, Slack, communications, and preparation for high-stakes meetings. The role requires independent prioritization, polished interaction with investors and executives, document drafting and proofreading, and reliable availability during demanding travel schedules, including occasional evenings and weekends. The assistant will also identify opportunities to automate repetitive tasks and may grow into a strategic executive business partner.

Provide comprehensive executive support to the CEO, including calendar and inbox management, domestic and international travel logistics, meeting briefings, commitment tracking, leadership and board meeting preparation, and cross-functional projects. Manage day-to-day NYC office operations, visitors, supplies, team events, and offsite logistics while maintaining confidentiality, exercising judgment, and following through independently.

Supports the CEO by managing a complex calendar, prioritizing meetings, coordinating domestic and international travel, organizing communications and administrative tasks, and preparing information for key commitments. The role also builds executive office systems, manages inbox correspondence, handles confidential information, coordinates logistics, and develops proactive workflows that improve the CEO’s effectiveness.

The Executive Assistant will manage executive calendars, coordinate schedules, assist in office operations, and support events, ensuring efficiency in a fast-paced environment.

The Executive Assistant will support C-level executives by managing calendars, preparing documents, tracking payments, and conducting research to streamline operations and enhance communication.

The Executive Assistant will support C-level executives with administrative tasks, manage schedules, prepare reports, handle communications, and keep operations organized.

Provide high-level administrative support to R&D and medical C-suite leaders: manage complex calendars, travel, meeting coordination, document preparation, confidential records, cross-functional liaison work, and operational support for clinical and regulatory workflows.

Provides high-level administrative support to senior executives by managing calendars, meetings, travel arrangements, expenses, correspondence, communications, and organizational charts. Coordinates event logistics and creates materials such as flyers. Maintains records, prepares reports, compiles and analyzes data, and supports financial and administrative processes. Requires discretion, strong organization, excellent communication, technology adaptability, and proficiency with Microsoft Office and Workday or similar systems.

Provides high-level administrative and executive support to the CEO and Chief of Staff. Responsibilities include calendar and meeting coordination, board minutes, correspondence, reporting, project management, confidential communications, staff supervision, compliance and accreditation support, financial administration, licensing renewals, and stakeholder liaison duties.

Provides proactive executive and administrative support at company headquarters. Manages calendars, scheduling, travel, expenses, communications, meetings, presentations, and sensitive information for multiple executives. Coordinates logistics, screens requests, anticipates leadership needs, drafts documents, manages special projects, and improves organizational processes while maintaining confidentiality and professionalism.

Own the CEO’s integrated professional and personal operations, including calendars, travel, meetings, wellness, household and office administration, vendors, payroll, expenses, documentation, and immigration matters. Build automated scorecards, reporting rhythms, and AI-enabled workflows that make task status visible and reduce manual work. Coordinate support staff without formal authority, resolve issues independently, maintain discretion, and ensure environments, events, finances, and recurring operations run reliably.