Top Executive Assistant Jobs

Provides executive and operational support to the founders, managing calendars, inboxes, travel, leadership meetings, action items, hiring coordination, candidate pipelines, finance coordination, market research, marketing support, and ad-hoc projects. The role begins with administrative execution and expands into cross-functional project management, process design, and strategic initiative support. It requires high autonomy, discretion, sound judgment, strong communication, ownership, and the ability to organize a fast-paced startup environment.

Supports the CEO, executive leadership team, and shareholder board through calendar management, communications, travel coordination, board administration, governance records, shareholder meetings, corporate events, and special projects. The role manages confidential information, vendor relationships, event budgets, corporate records, and one receptionist while coordinating executive and corporate travel. It requires professionalism, discretion, strong organization, and advanced Microsoft Office, Teams, SharePoint, and PowerPoint skills.

Provides proactive, high-level administrative and operational support to a Senior Executive Vice President. Manages complex calendars, communications, travel, meetings, executive materials, approvals, confidential information, leadership events, and organizational operating rhythms. Coordinates across senior stakeholders, tracks commitments and deliverables, anticipates needs, resolves conflicts, and supports executive decision-making. Requires discretion, executive presence, sound judgment, strong organization, polished communication, and the ability to manage competing priorities in a fast-paced corporate environment.

Provides executive and departmental administrative support, including scheduling, correspondence, document preparation, filing, financial record keeping, payroll support, purchasing, inventory tracking, meeting coordination, office equipment maintenance, and special projects. Requires independent judgment, confidentiality, strong organization, communication, writing, analytical, and problem-solving skills in a high-volume environment.

Provides administrative and legislative support to the Mayor’s Office of State Legislative Affairs. Responsibilities include scheduling meetings, entering data into databases and Excel, reviewing and tracking legislation, coordinating communications among elected officials, agencies, and the Administration, responding to requests, and preparing for meetings.

Provides high-level administrative support to senior executives by managing calendars, communications, meetings, travel, documents, expenses, confidential information, stakeholder relationships, and project activities. Coordinates schedules and follow-ups, prepares reports and presentations, maintains records, and helps executives manage priorities efficiently. The role requires discretion, strong organization, communication skills, attention to detail, and flexibility to accommodate occasional overtime or after-hours executive needs.

Provides high-level administrative support to senior executives by managing calendars, communications, meetings, travel, documents, expenses, confidential information, stakeholder relationships, and project follow-up. The role requires strong organization, communication, discretion, attention to detail, and proficiency with Microsoft Office. Occasional overtime or availability outside regular hours may be required.

Provides high-level administrative support to senior executives by managing calendars, communications, meetings, travel, documents, expenses, records, stakeholder relationships, and project tasks. Handles confidential information with discretion, prepares reports and presentations, coordinates follow-up actions, and supports executive productivity. Requires strong organization, communication, time management, attention to detail, independence, and proficiency with Microsoft Office.

The Executive Project Coordinator manages the EVP's schedule, travel, and communications while supporting leadership initiatives and coordinating meetings.

Provides one-on-one support to the CEO by owning calendar strategy, inbox management, executive communications, briefing preparation, travel, and confidential documents. Builds AI agents, dashboards, and lightweight tools to automate executive-office workflows. Coordinates board meetings, offsites, and executive gatherings, tracks commitments, supports business projects, and serves as a liaison with leadership, investors, board members, and partners.

Provides dedicated administrative support to a Workers’ Compensation Partner, including complex calendar management, inbox and correspondence handling, communications, project tracking, meeting preparation, travel logistics, document organization, and confidential personal support. The role requires strong judgment, initiative, communication, organization, technology proficiency, a California driver’s license, and reliable transportation. It is fully on-site in Burbank, California.

Manage daily San Francisco office operations while providing proactive executive support to the co-founder and leadership team. Responsibilities include calendar and meeting coordination, domestic and international travel arrangements, vendor and facilities management, supplies and workplace services, office access, onboarding and offboarding logistics, guest visits, events, confidential information, and process improvement. The role requires strong organization, discretion, independent judgment, and a hands-on approach in a fast-growing environment.

Support the CEO by managing complex calendars, priorities, travel, expenses, meetings, logistics, materials, and follow-ups. Build trusted relationships with executives, board members, customers, partners, and stakeholders. Improve administrative processes through AI and emerging technology, while exercising discretion with confidential information in a fast-paced global environment.

Performs advanced secretarial and administrative duties for department officers under limited direction. Handles routine matters independently to conserve supervisors’ time and applies thorough knowledge of departmental practices, procedures, and district policies.

Provides administrative and coordination support to executive leadership, the HOA Board, homeowner services, and sales teams. Responsibilities include organizing meetings, preparing agendas and notes, tracking action items, managing contracts, supporting proposals and CRM lead tracking, coordinating conferences and events, communicating across departments, assisting clients, and administering HOA-related information. The role is on-site, full-time, and year-round in a fast-paced hospitality environment.

Supports the CEO by managing calendars, correspondence, meetings, agendas, minutes, action items, documents, and administrative priorities. Also supports Proactive Health Solutions by managing prospective client leads, coordinating discovery calls and presentations, preparing follow-up communications and proposals, and maintaining an efficient engagement pipeline. The role requires strong organization, communication, discretion, initiative, relationship-building, and proficiency with Microsoft 365, CRM, and scheduling tools.

Provides high-level administrative, operational, and logistical support to the CFOO. Responsibilities include executive calendar and travel coordination, professional communications, confidential information handling, inventory and supply management, facility vendor and property manager liaison, event and meeting coordination, discrepancy resolution, and oversight of business filings, permits, and licensing across multiple locations.

Supports the CRO and Head of Strategic Sales by managing complex calendars, meeting preparation, executive communications, travel, operating cadences, customer engagements, and follow-ups. Coordinates sales leadership meetings, pipeline reviews, QBRs, offsites, celebrations, budgets, vendors, and cross-functional initiatives. The role improves sales organization processes, maintains alignment among stakeholders, and ensures leaders are prepared and priorities advance in a fast-growing technology environment.

Supports the CIO and Deputy CIOs through complex calendar management, meeting and travel coordination, expense reporting, purchasing, agendas, action-item tracking, and preparation of reports, presentations, spreadsheets, documents, and dashboards. Coordinates onboarding, offboarding, events, special projects, and HR requests while handling sensitive information and communicating with senior leaders and external constituents. The role requires independent judgment, strong organization, discretion, proofreading, and effective prioritization in a fast-paced office.

Provides direct, highly discreet support to the CEO by managing complex calendars, travel, meetings, documents, priorities, communications, and corporate events. The role anticipates executive needs, coordinates with internal and external stakeholders, manages projects, synthesizes information, develops contingency plans, and improves office processes. It requires exceptional judgment, professionalism, emotional intelligence, organization, communication, and proficiency with Outlook, Microsoft Office, Excel, and Salesforce.

Provides high-level administrative and corporate governance support to the Deputy General Counsel and legal leadership. Manages Board and committee meeting logistics, confidential materials, board portal updates, corporate records, resolutions, action items, director onboarding, and shareholder meetings. Supports executive calendars, travel, expenses, communications, legal operations, budgeting, contracts, and vendors. Requires exceptional discretion, organization, judgment, communication, and ability to manage competing deadlines while working with executives, directors, and cross-functional teams.

Supports the CEO of Zipline’s Africa business by managing calendars, priorities, meetings, travel, executive communications, follow-ups, recruiting coordination, and stakeholder engagements. The role requires proactive organization, discretion, sound judgment, strong communication, and the ability to operate autonomously across countries, cultures, and time zones. The Executive Assistant prepares the CEO for meetings, tracks decisions and deadlines, coordinates internal and external relationships, and improves executive operating effectiveness.

Provides executive administrative and operational support to the Chief Revenue Officer and Growth organization. Responsibilities include calendar and travel coordination, meeting preparation, document and presentation support, project tracking, action-item follow-up, records management, reporting, CRM updates, and coordination of partnerships, conferences, webinars, and events. The role requires strong organization, communication, discretion, attention to detail, and proficiency with Microsoft 365 and related business software.

Provides comprehensive administrative support to senior director-level executives, including complex calendar and meeting management, international coordination, travel arrangements, expense reporting, event planning, presentations, team activities, and special projects. The role requires proactive prioritization, sound judgment, discretion, strong communication, and the ability to manage multiple demands autonomously across global teams and time zones.

Supports Neros leadership by managing complex calendars, coordinating meetings, handling high-stakes logistics, managing stakeholders, solving operational challenges, and providing comprehensive administrative assistance. The role requires trusted handling of sensitive information, executive-level communication, flexibility across time zones, and occasional work outside normal business hours. The assistant will interact with partners, investors, and government officials while serving as an operational and cultural bridge for leadership teams.