Top Executive Assistant Jobs

Support three C-level executives with complex calendar and meeting coordination, travel and expense management, special projects, recruiting interview coordination, event and offsite planning, executive hospitality, and process improvements using AI and productivity tools. Serve as a trusted, discreet partner and collaborate with the broader EA team to drive operational excellence and a strong employee experience. Role is in-office in downtown San Francisco, five days per week.

Provide high-impact executive support to the CEO: manage calendar and inbox, prepare meetings and board materials, coordinate travel and expenses, maintain CRM and relationship follow-up, draft internal and external communications, conduct research, and handle light office management.

Provide high-level administrative support to the Area Managing Director including diary management, organising UK and international travel, overseeing office operations, prioritising tasks, liaising with stakeholders, resolving scheduling conflicts, and maintaining discretion while using Microsoft Office tools.

Provide high-impact executive support to up to six C-suite leaders: manage complex calendars and travel, coordinate meetings and VIP events, prepare expense reports, handle special projects (including international expansion), and build strong cross-functional relationships while anticipating needs and operating with discretion.

Provide high-level administrative and operational support to the Owner: manage complex calendars and travel, coordinate meetings and agendas, handle confidential information, maintain organization of emails/documents/systems, act as gatekeeper with stakeholders, anticipate needs, and travel/adjust hours as required.

Provide executive administrative support to the CFAO and accounting transaction support to the Business Office, including calendar/email/phone management, contract and insurance coordination, meeting minutes, liaison duties, processing checks/EFTs/credit card transactions in Workday, updating cash flow forecasts, managing Workday Expense module and purchasing cards, preparing expense reports, and project tracking.

Provide executive-level administrative support to the CTO and manage day-to-day operations of the Chicago office. Responsibilities include complex calendar management, meeting logistics, office facilities and vendor coordination, onboarding support, expense reporting via Concur, and creating/editing presentations and correspondence using Microsoft Office and AI tools.

Provide high-level executive administrative support to the EVP/CTO, managing complex calendars, travel, T&E and vendor processes, preparing presentations and meeting materials, coordinating events and stakeholder engagement, handling confidential information, and supporting department administrative activities and special projects.

Provide high-level administrative support to the Chief People Officer and select leaders: manage complex calendars, travel and expenses, coordinate meetings and events, prepare documents and briefings, handle confidential information, and support ad hoc projects and stakeholder communications.

Provide high-level administrative support to senior executives including managing confidential communications, complex calendars, travel logistics, meetings and events, drafting and editing correspondence, preparing expense reports, liaising with internal and external stakeholders, maintaining organizational systems, and proactively anticipating executive needs to maximize team productivity.

Provide high-level administrative and project support to the VP of Marketing & Communications: manage complex calendars, meetings, events, budgets, expenses, and office organization; draft reports, presentations, and communications; coordinate retreats, conferences, and team-building; and drive special projects from concept to completion while handling confidential information with discretion.

Provide high-level administrative support to the EVP and CFO including extensive calendar and travel management, meeting planning, correspondence, project/report support, stakeholder communications, and confidential handling of sensitive matters. Independently manage workflows, coordinate large organization-wide meetings, perform project analysis, and represent the executive office with internal and external constituencies.

Provide high-trust executive support to the CEO: manage calendar, communications, travel, expenses, and board logistics; liaise with investors and team; handle light personal support; maintain discretion and proactively solve problems while partnering with operations leaders on cross-functional initiatives.

Provide proactive executive support to the CEO: manage calendar and travel, liaise with stakeholders, draft communications, summarize contracts, attend meetings, prepare reports and presentations, track projects, and handle time-sensitive, sometimes after-hours, needs.

The Executive Assistant will manage the CEO's calendar, travel arrangements, and communications while supporting administrative tasks and coordinating office operations.

The Executive Assistant will manage the executive calendars, coordinate communications, organize documentation, support bookkeeping, and ensure operational continuity across multiple business lines.

Provide high-level administrative and executive support including complex calendar management, preparing materials, coordinating domestic and international travel, handling confidential tasks, researching and summarizing information, engaging with senior leaders, and driving process and product innovation.

Provide high-level administrative support to C-suite executives: manage complex calendars, travel, board meetings, expenses, prepare presentations/reports, coordinate events, liaise with internal teams and external partners, and mentor Business Operations team members while maintaining confidentiality and in-office presence in Portland.

Provide high-level executive support to the CEO and eight-member ELT: manage calendars, coordinate Board and ELT meetings, arrange domestic and international travel, process expenses and vendor relationships, handle confidential information, take meeting notes and follow up on action items, and support ad hoc projects to keep organizational operations running smoothly.

Provide high-level executive support to the CISO and VP of IT: manage complex global calendars, coordinate meetings and travel, prepare briefings and communications, handle expense reports and admin workflows using M365/Co-Pilot/OneDrive, maintain documentation, and partner with the global EA community and IT leadership to ensure smooth executive operations and confidentiality.

Provide high-trust administrative and office management support to multiple C-suite leaders: calendar and travel management, meeting coordination, event/offsite planning, vendor and facilities liaison, expense reporting, Slack/Notion hygiene, and day-to-day management of the San Francisco/Bay Area office to ensure a professional, efficient workplace.

Provide high-level administrative support to the CEO including calendar and travel coordination (domestic and international), call and visitor handling, meeting preparation and minutes, expense reporting, confidential records management, document and presentation preparation, data/report compilation, event coordination, and backup administrative support for managers and special projects.

The Executive Assistant will manage the Contract-to-Close process, optimize Keller Williams Command, develop social media strategy, and implement growth systems while working autonomously.

The Executive Assistant will support the CEO by managing workflows, communications, and priorities, while organizing meetings, drafting professional correspondence, and maintaining operational structure in a fast-paced environment.

The Executive Assistant will support the President and C-Suite executives by managing calendars, meetings, travel arrangements, and general administrative tasks. Proactive communication and attention to detail are critical, along with at least five years of relevant experience.