Top Executive Assistant Jobs

Support two or more Seattle-based executives by managing complex calendars, scheduling, travel, events, agendas, briefings, and leadership materials. Maintain confidentiality, coordinate executive priorities, track action items, support board meetings and VIP events, and follow up on initiatives. The role requires strong communication, organization, discretion, attention to detail, and cross-functional coordination. It is in-office in Seattle three days weekly, with up to 10% travel.

Provides confidential clerical and administrative support to senior executives, including calendar and meeting coordination, agenda and minutes preparation, report and document production, correspondence, visitor and phone management, records filing, invoice processing, expenditure tracking, and department projects. Maintains compliance with tribal regulations and internal controls while delivering professional guest service in an office and casino environment.

Provides confidential administrative and clerical support to senior managers and executives. Responsibilities include calendar and meeting coordination, agenda and minutes preparation, report and presentation development, document management, correspondence, visitor and phone reception, invoice and expenditure tracking, tax statement processing, and department projects. Requires strong Microsoft Office skills, communication, organization, discretion, and the ability to work independently in a casino and office environment.

Provides confidential administrative, planning, calendar, correspondence, meeting preparation, logistical, and special project support to a senior health system executive. The role coordinates extensively with organizational leaders and stakeholders, represents the executive professionally, and contributes to strategic objectives. Requires substantial executive administrative experience, strong organizational skills, and discretion in handling sensitive information.

Provides hands-on, part-time afternoon support directly from the CEO’s office. Responsibilities include cataloging and organizing office items, labeling storage, moving and setting up equipment, scanning and filing documents, maintaining Google Drive records, caring for the CEO’s dog, stocking and coordinating meals, and running errands. The role requires reliability, discretion, physical capability, proactive organization, attention to detail, and basic technology skills.

Provides high-level administrative and operational support to the CFO and Executive Vice President of Financial Lines. Responsibilities include complex calendar management, domestic and international travel coordination, executive communications, presentation preparation, meeting support, expense reporting, initiative tracking, issue resolution, and confidential information management. The role requires strong organization, discretion, communication, judgment, and proficiency with Microsoft Office and collaboration tools.

Provides high-level administrative and organizational support to the Chief Risk Officer and Vice President of Investor Relations. Manages complex calendars, travel, correspondence, confidential information, meetings, presentations, reports, expenses, contacts, and special projects. Serves as a primary liaison with executives, employees, stakeholders, and visitors; exercises independent judgment, prioritizes requests, resolves scheduling conflicts, and communicates on behalf of senior leaders.

Provides confidential administrative support to executives, including calendar and meeting management, correspondence, presentations, expense reconciliation, travel coordination, visitor screening, and office operations. Coordinates administrative projects, troubleshoots office technology, manages sensitive information, supports budgeting, and serves as a liaison with internal and external stakeholders. Requires strong organization, communication, problem-solving, customer service, and independent judgment while handling multiple priorities and deadlines.

Provides administrative and client service support to a Client Advisory team at a private wealth management firm. Responsibilities include managing client cash transactions and bill payments, screening communications, coordinating calendars and meetings, maintaining Salesforce records, preparing client materials and reports, processing expenses and travel, supporting account administration, coordinating asset transfers, assisting with tax information, and responding to compliance and audit requests. Requires frequent client communication, financial transaction processing, bookkeeping, and cross-functional coordination.

Provides high-level administrative and operational support to senior leadership, including calendar management, meeting coordination, correspondence, reports, presentations, records, travel arrangements, expense tracking, and liaison duties. Maintains sensitive and classified information in accordance with Department of War processes and security protocols. Requires Microsoft Office proficiency, executive administrative experience, U.S. citizenship, and an active TS/SCI clearance with ability to obtain a CI polygraph.

Provides executive-level administrative and operational support to the CHRO and COO, including calendar management, meeting coordination, presentations, travel logistics, confidential information handling, strategic project support, dashboard preparation, follow-up tracking, and cross-functional communication. The role requires independent judgment, discretion, strong organization, executive presence, and experience supporting C-suite leaders in a complex healthcare environment.

Provides high-level administrative, scheduling, operational, and communications support to the District Attorney and executive staff. Manages complex calendars, briefing materials, correspondence, travel, reimbursements, meetings, events, office supplies, and confidential information. Coordinates HR and legal logistics, maintains records, supports front desk and conference room operations, and assists with special projects. Requires discretion, professionalism, organization, attention to detail, and the ability to work under pressure with frequent interruptions.

Provides high-level administrative and operational support to the CEO and executive leadership team. Manages calendars, travel, meetings, communications, records, deadlines, projects, vendors, invoices, and light accounting administration. Coordinates with third-party HR partners, supports onboarding and employee documentation, handles confidential matters, and improves administrative workflows. The role is hybrid in Dallas, requiring fewer than five in-office days per month.

Provides comprehensive administrative and operational support to the CEO, including calendar and meeting coordination, executive materials, note-taking, communications, project follow-up, research, travel planning, and confidential information handling. Serves as a bilingual Mandarin-English liaison between executives, employees, customers, vendors, and business partners while bridging U.S. and Chinese business cultures. Supports executive events, special projects, and urgent requests with discretion, organization, and flexibility.

Provide high-level administrative support to the Health & Wellness CEO, COO, and Executive Leadership. Coordinate communications, meetings, travel, board materials, program logistics, records and performance tracking, promote community engagement, supervise administrative staff, manage budgets/expenses, and ensure compliance with HIPAA and tribal fiscal ordinances.

Serve as a strategic partner to C-staff leadership by optimizing executive calendars, coordinating complex domestic and international travel, preparing meetings, managing confidential communications, collaborating with executive assistants, tracking action items, and leading executive events. The role requires at least three days per week in a designated office hub, with flexibility for additional onsite support during critical meetings, board visits, QBRs, and offsites.

The Executive Assistant provides high-level administrative support to senior leaders, managing schedules, travel, communications, and confidential information while ensuring team alignment and effectiveness.

Provides comprehensive administrative and executive support to the Chief Scientific Officer, laboratory, Executive Team, and Board of Trustees. Responsibilities include calendar and travel coordination, correspondence, meeting and seminar planning, reimbursements, purchasing, event logistics, recruiting coordination, grant-related support, and office administration. The role requires confidentiality, excellent organization, communication, multitasking, judgment, and proficiency with office, database, graphics, and video conferencing technologies.

Provides high-level administrative and office management support to FAA executive leadership. Responsibilities include calendar and meeting coordination, correspondence management, travel arrangements, action tracking, event logistics, procedure development, office systems improvement, procurement support, and SharePoint content maintenance. The role requires discretion, strong organization, multitasking, communication, and independent judgment while working onsite at FAA Headquarters.

Provide dedicated administrative support to two executives by managing complex calendars across time zones, coordinating meetings and events, arranging travel, preparing executives for engagements, documenting meetings and action items, processing expenses and contracts, and handling sensitive business and personnel matters discreetly.

Support senior leaders by managing complex calendars, meetings, travel, expenses, communications, events, materials, action items, and competing priorities. The Executive Assistant will protect confidential information, coordinate leadership activities, serve as a liaison for stakeholders, improve administrative processes, and contribute to the Administrative Services community. This is a hybrid office-based role requiring three days onsite and periodic travel.

Supports the President, CNO, CMO, and COO by managing complex calendars, meetings, travel, correspondence, reports, board meeting agendas and minutes, administrative functions, and special projects. Requires discretion with confidential information, strong organization, communication, independent judgment, and professionalism.

Provide high-level executive support to C-suite leaders, managing complex calendars, travel, expenses, confidential information, meeting logistics, and preparation of reports, presentations, and communications. Serve as a proactive partner across functions, resolving issues and supporting initiatives with discretion and strong interpersonal skills.

Provide administrative support to senior professionals, manage calendars, arrange travel, prepare reports, and assist with various administrative tasks.

Support the CEO with calendar, inbox, travel, meeting preparation, expenses, and occasional personal tasks. Manage the SoHo office, vendors, supplies, mail, onboarding logistics, lunches, events, guests, candidates, and facilities coordination. Maintain a welcoming, organized workplace while handling confidential information, event materials, and day-to-day administrative needs.