Top Executive Assistant Jobs

Provides confidential executive-level administrative support, including correspondence, document editing, filing systems, research, scheduling, meeting coordination, travel arrangements, telephone and visitor screening, office operations, budget assistance, and staff guidance. Acts as an intermediary for the executive, handles sensitive matters, interprets delegated policies, maintains records, and independently resolves administrative issues. Requires discretion, strong communication, organizational skills, and proficiency with office software and equipment.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provides executive and office administrative support, including calendar management, meeting coordination, communications, travel booking, expense reporting, interview scheduling, visitor reception, meeting minutes, office supply management, and corporate event support. Requires strong Microsoft Office and Salesforce proficiency, excellent communication, discretion, organization, and judgment.

Provide high-touch administrative support to senior leadership including calendar management across time zones, meeting preparation, travel and visa coordination, expense reconciliation, confidential documentation and presentations, timekeeping support, and general office administration in a hybrid, in-person-required environment.

Provides high-level administrative support to the Senior Vice President, including executive calendar management, meeting preparation, domestic and international travel coordination, and Concur expense reporting. Plans logistics for division-wide meetings and engagement activities, assists with strategic projects and deliverables, and handles confidential information with discretion. The role requires strong organization, communication, prioritization, independent judgment, and responsiveness in a fast-paced, fully in-person environment.

Provides high-trust administrative and operational support to founders and C-suite leaders. Responsibilities include complex calendar management, meeting and event coordination, executive communications, travel and expense management, confidential information handling, leadership cadence support, action tracking, and process improvement. The role serves as a liaison among executives, employees, partners, vendors, and stakeholders while anticipating needs and ensuring effective execution during periods of rapid change.

Supports the President by managing calendars, meetings, travel, correspondence, visitors, events, documents, presentations, and office operations. Coordinates travel logistics for leadership and sales teams, handles filing, notarizations, vendor coordination, and helps keep cross-departmental projects and deliverables on track. Requires strong organization, attention to detail, Microsoft Office proficiency, and professional communication skills.

Supports the Global VP of Sales, Managing Director, and senior leadership team by managing calendars, travel, meetings, presentations, communications, confidential information, and action tracking. Oversees Austin office operations, partners with HR and IT on employee initiatives, supports strategic projects, and improves administrative processes and efficiency.

Provides high-level administrative and operational support to the CEO, President, and executive leadership team. Responsibilities include calendar and travel management, meeting coordination, communications, records maintenance, project tracking, vendor liaison work, purchasing, onboarding, expense reporting, and executive dashboards. The role requires discretion with confidential information and occasional travel between company locations in a healthcare corporate environment.

Provides proactive, high-level administrative and operational support to senior executives, including calendar and communications management, correspondence, meetings, travel, expenses, records, regulatory responses, vendor coordination, presentations, compliance activities, and special projects. Serves as a liaison among executives, associates, customers, and vendors while researching business issues and tracking departmental activities.

Support three founders by managing complex calendars, domestic and international travel, office facilities, vendors, shipping, expenses, visitors, meetings, events, and offsites. The role requires proactive anticipation, discretion, organization, and calm problem-solving in a fast-paced technology company, while partnering with the Chief of Staff on daily operations.

Provides complex, confidential administrative support to the President/CEO, Board of Directors, executives, and leadership. Coordinates executive and board meetings, retreats, agendas, events, and communications; prepares board packages and data reviews; drafts and edits correspondence and documents; maintains corporate files; and supports executive data preparation and analysis. Requires strong organization, communication, confidentiality, deadline management, and proficiency with office software.

Provide executive administrative support including calendar management, travel booking, preparing presentations and communications, managing contracts and board packages, expense reporting, office supplies and meeting coordination, receptionist backup, and general administrative tasks.

Supports the CEO by managing calendars, inboxes, travel, meeting preparation, partnership communications, follow-ups, leadership meetings, expenses, invoices, and event logistics. Serves as a professional point of contact for partners and internal leaders, handles confidential information, prepares executive materials, and coordinates work across multiple time zones. Requires a dance industry background, Central Time availability, strong organization, polished communication, discretion, and proficiency with Microsoft 365.

Provides comprehensive administrative and office support to senior leadership and functional departments. Responsibilities include calendar coordination, meeting preparation, document formatting, data entry, record maintenance, LMS and training administration, project support, front desk coverage, reception, and meeting minutes. The role requires accurate and confidential information management, strong communication, customer service, organization, and coordination across Compliance, IT, HR, and Learning & Development.

Provides administrative and clerical support to leadership and physicians, manages calendars, meetings, office events, vendors, supplies, travel arrangements, reports, correspondence, front desk activities, and confidential information. Supports employee onboarding and coordinates with HR while delivering customer service to patients, staff, vendors, and leadership.

Provides strategic and administrative support to the co-founder, including calendar, travel, inbox, correspondence, meeting preparation, action-item follow-up, stakeholder communication, and confidential information management. The role also establishes and improves administrative systems while working primarily in person at the San Francisco office and traveling as needed.

Support two or more Seattle-based executives by managing complex calendars, scheduling, travel, events, agendas, briefings, and leadership materials. Maintain confidentiality, coordinate executive priorities, track action items, support board meetings and VIP events, and follow up on initiatives. The role requires strong communication, organization, discretion, attention to detail, and cross-functional coordination. It is in-office in Seattle three days weekly, with up to 10% travel.

Provides confidential clerical and administrative support to senior executives, including calendar and meeting coordination, agenda and minutes preparation, report and document production, correspondence, visitor and phone management, records filing, invoice processing, expenditure tracking, and department projects. Maintains compliance with tribal regulations and internal controls while delivering professional guest service in an office and casino environment.

Provides confidential administrative and clerical support to senior managers and executives. Responsibilities include calendar and meeting coordination, agenda and minutes preparation, report and presentation development, document management, correspondence, visitor and phone reception, invoice and expenditure tracking, tax statement processing, and department projects. Requires strong Microsoft Office skills, communication, organization, discretion, and the ability to work independently in a casino and office environment.

Provides confidential administrative, planning, calendar, correspondence, meeting preparation, logistical, and special project support to a senior health system executive. The role coordinates extensively with organizational leaders and stakeholders, represents the executive professionally, and contributes to strategic objectives. Requires substantial executive administrative experience, strong organizational skills, and discretion in handling sensitive information.

Provides hands-on, part-time afternoon support directly from the CEO’s office. Responsibilities include cataloging and organizing office items, labeling storage, moving and setting up equipment, scanning and filing documents, maintaining Google Drive records, caring for the CEO’s dog, stocking and coordinating meals, and running errands. The role requires reliability, discretion, physical capability, proactive organization, attention to detail, and basic technology skills.

Provides high-level administrative and operational support to the CFO and Executive Vice President of Financial Lines. Responsibilities include complex calendar management, domestic and international travel coordination, executive communications, presentation preparation, meeting support, expense reporting, initiative tracking, issue resolution, and confidential information management. The role requires strong organization, discretion, communication, judgment, and proficiency with Microsoft Office and collaboration tools.

Provides high-level administrative and organizational support to the Chief Risk Officer and Vice President of Investor Relations. Manages complex calendars, travel, correspondence, confidential information, meetings, presentations, reports, expenses, contacts, and special projects. Serves as a primary liaison with executives, employees, stakeholders, and visitors; exercises independent judgment, prioritizes requests, resolves scheduling conflicts, and communicates on behalf of senior leaders.

Provides confidential administrative support to executives, including calendar and meeting management, correspondence, presentations, expense reconciliation, travel coordination, visitor screening, and office operations. Coordinates administrative projects, troubleshoots office technology, manages sensitive information, supports budgeting, and serves as a liaison with internal and external stakeholders. Requires strong organization, communication, problem-solving, customer service, and independent judgment while handling multiple priorities and deadlines.