Top Executive Assistant Jobs

Supports senior executives and their manager by managing complex calendars, meetings, calls, travel, invoices, expenses, communications, and meeting logistics. Screens calls, handles confidential information with discretion, anticipates issues, and coordinates effectively with the administrative assistant team. The role requires strong organization, professionalism, attention to detail, communication skills, flexibility, and proficiency with Microsoft Office and AI/LLM tools. It is fully onsite five days per week.

Provides administrative and event-management support for JPMorgan Chase’s Commercial Bank Innovation Economy team. Manages sponsorship and donation intake, compliance reviews, documentation, event calendars, budgets, payments, marketing materials, and local event logistics. Partners with bankers, executive assistants, business support associates, technology, and sponsorship teams. Requires strong organization, discretion, communication, stakeholder management, and the ability to support senior leaders in a fast-paced, fully onsite environment.

Provide proactive administrative support to up to three VP-level Product and Engineering leaders. Manage complex calendars across time zones, coordinate travel, resolve scheduling conflicts, protect executive focus time, handle expenses, manage vendor and partner relationships, and support team events and company-wide initiatives. The role requires discretion, strong judgment, organization, attention to detail, and the ability to operate independently in a fast-paced technical environment.

Serves as a trusted partner to C-suite executives by managing multiple calendars, prioritizing schedules, coordinating meetings and executive off-sites, arranging domestic and international travel, preparing agendas and action items, managing expenses and documents, and supporting conferences and events. Requires discretion, strong communication, customer service, adaptability, urgency, and the ability to manage competing priorities in a hybrid New York City environment.

Support the CEO by managing calendars, meetings, travel, events, personal logistics, and special projects. Provide responsive service to internal and external stakeholders while handling sensitive business and personal information with discretion. The role requires adaptability, strong communication, organization, attention to detail, and the ability to solve problems quickly in a fast-paced environment.

Supports the Chief Marketing Officer by managing a complex global calendar, coordinating meetings, executive travel, events, offsites, materials, expenses, and follow-up. Partners with the CMO’s Chief of Staff, Marketing Leadership Team, executive assistants, and internal and external stakeholders. The role requires discretion, exceptional organization, proactive judgment, strong communication, and expert proficiency with Microsoft productivity tools.

Provides administrative support to senior executives by managing complex calendars, coordinating communications, handling expenses, organizing leadership meetings and events, anticipating business needs, and supporting executive visitors. The role requires exceptional organization, discretion, communication, adaptability, business judgment, and cross-functional collaboration. Candidates need at least five years of experience supporting C-suite or senior executives in a fast-paced environment.

Supports senior executives with calendar management, scheduling, travel arrangements, expense reporting, meeting coordination, communications, records, budgets, contract administration, and departmental projects. Maintains spreadsheets and databases, researches assigned topics, prepares reports and presentations, and serves as an administrative liaison across the company. Requires strong organizational, relationship-management, prioritization, communication, multitasking, and problem-solving skills, along with proficiency in Microsoft Office and Oracle.

Provides proactive executive support through calendar, scheduling, travel, meeting preparation, communications, and follow-through. Owns day-to-day office and studio operations, including vendors, supplies, equipment, technology, logistics, and buildout coordination. Creates workflows, documentation, and systems; uses AI and automation to reduce manual work; tracks decisions and commitments; and independently resolves operational issues while escalating appropriately.

Provides executive administrative support to the Chief Marketing Officer and senior marketing leaders. Responsibilities include complex calendar and travel management, communication triage, meeting and event coordination, invoice and expense processing, office support, onboarding and offboarding coordination, confidential information handling, polished communications, and maintaining department documentation. The role requires strong organization, discretion, communication skills, Microsoft Office proficiency, and at least five years of administrative experience.

Provides temporary executive assistance to the Chief Operating Officer during an approximately eight-month maternity leave coverage period. Responsibilities include complex calendar management, domestic and international travel coordination, expense reporting in Concur, meeting and leadership event support, presentation preparation, stakeholder communications, project tracking, research, and confidential strategic support. The role requires independent execution, strong organization, discretion, adaptability, and experience supporting C-level executives.

Provides high-level administrative and operational support to three or more senior leaders. Responsibilities include complex calendar and travel management, expense reporting, meeting coordination, presentation preparation, stakeholder communication, project tracking, event planning, onboarding logistics, and process improvement. The role requires strong organization, discretion, communication, judgment, and the ability to manage competing priorities independently in a fast-paced environment.

Provide high-trust administrative and operational support to the founder, managing complex calendars, investor and board preparation, inbox triage, travel logistics, confidential communications, workflow improvements, and special projects. The role requires proactive ownership, exceptional organization, discretion, writing, prioritization, and comfort operating in a fast-growing startup environment.

Provides comprehensive administrative support to Asset and Wealth Management executives, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding, document maintenance, and preparation of professional communications, spreadsheets, and presentations. Requires discretion, strong organization, communication skills, Microsoft Office proficiency, and at least five years of administrative experience.

Provides administrative support for hotel department operations, including word processing, data entry, filing, copying, telephone and email communications, correspondence, guest interactions, manager travel bookings, and special projects. The role requires professionalism, responsiveness, organization, integrity, teamwork, accountability, and a strong hospitality orientation.

Provides high-level administrative support to the CFO and other executives, including complex calendar management, travel coordination, meeting and event planning, financial communications, expense reimbursements, confidential information handling, and follow-up management. The role coordinates with internal stakeholders, external investors, and administrative teams while managing changing priorities and special projects.

Provides executive administrative support in a fast-paced commercial and investment banking environment. Responsibilities include managing complex calendars, coordinating domestic and international travel, handling expenses, organizing events, supporting office operations, maintaining confidential data, assisting with onboarding and facilities needs, greeting clients, and completing team projects. The role requires strong organization, communication, judgment, discretion, customer service, and collaboration, with five days per week in the office.

Provides executive administrative support by managing complex calendars, domestic and international travel, expenses, events, client visits, documents, and office logistics. Coordinates with stakeholders, supports employee engagement, maintains confidential information and internal controls, assists with onboarding and facilities needs, and contributes to projects and team operations. The role is fully onsite Monday through Friday.

Provides high-level administrative and operational support to senior leaders, including complex calendar, travel, expense, meeting, event, document, and information management. Welcomes guests, coordinates office logistics, manages vendors and deliveries, supports executive communications and strategic projects, and improves administrative processes. Requires discretion, strong communication, proactive problem-solving, technology proficiency, and flexibility in a fast-paced hybrid environment.

Provides administrative and operational support to three VP-level Engineering leaders. Responsibilities include complex calendar and meeting management, domestic and international travel coordination, expense reconciliation, event and program planning, status tracking, cross-functional follow-up, and confidential information handling. The role requires hybrid onsite work in Sunnyvale or Redmond, strong organizational and communication skills, discretion, and hands-on use of AI tools to improve workflows.

Supports senior management and department administration in a manufacturing environment. Responsibilities include scheduling, meeting and travel coordination, records and report maintenance, confidentiality, administrative assistant coordination, project support, purchasing, budget support, presentations, interviews, and performance feedback. The role also facilitates communication across teams and corporate offices while contributing to continuous improvement and cost-reduction activities.

Provides high-level administrative support to senior executives by managing complex calendars, international travel, communications, meetings, events, expenses, office logistics, and stakeholder coordination. Acts as a trusted partner, anticipates priorities, protects executive time, prepares executive materials, supports organizational follow-through, and improves workflows using Microsoft 365 and approved AI tools while maintaining confidentiality and compliance.

Provides senior-level administrative and operational support to the U.S. Head of BMO Global Asset Management. Responsibilities include complex calendar management, meeting and travel coordination, expense processing, executive communications, leadership events, onboarding, records management, confidential information handling, follow-up tracking, and process improvement. The role requires independent judgment, strong organization, discretion, and effective stakeholder relationship management.

Provides senior-level executive and administrative support to Navy Strategic Systems Programs leadership. Responsibilities include calendar and travel management, correspondence, records management, task tracking, meeting coordination, briefing preparation, workflow support, and handling sensitive or classified information. The role requires independent judgment, strong organization, communication skills, and experience supporting senior federal or military executives in a secure environment.

Provides administrative and executive support to COO and CFO leadership teams, including calendar management, travel arrangements, expense processing, meeting coordination, communications, reporting, and workflow improvement. Handles confidential information, coordinates projects, supports organizational compliance, and communicates with internal and external stakeholders. The role requires strong organization, discretion, business writing, technology proficiency, and the ability to manage diverse activities in a hybrid Arlington office environment.