Top Executive Assistant Jobs

Provides high-level administrative and organizational support to senior executives, including calendar management, travel coordination, expense reporting, meeting logistics, records management, stakeholder communication, and special projects. The role requires confidentiality, sound judgment, strong organization, and professional interaction with executives and cross-functional teams. This is a fully onsite position requiring five days per week in the office.

Provides high-level administrative and operational support to the Chief Technology Officer and international leadership team. Responsibilities include managing complex calendars, coordinating domestic and international travel, preparing expense reports, processing invoices, drafting documents and presentations, recording meeting notes, coordinating leadership events, maintaining records, and leading special projects. The role requires proactive communication, confidentiality, strong organization, and flexibility to support global business hours.

Supports two senior vice presidents by managing complex calendars, domestic and international travel, expenses, stakeholder access, communications, meetings, events, confidential information, reporting, and special projects. Partners with the Chief of Staff and fellow executive assistants to align priorities, coordinate operating cadences, and enable leadership teams. Requires strong organization, judgment, communication, relationship-building, discretion, and proficiency with Microsoft 365 and AI tools.

Supports the CTO and VP of Product by managing calendars, preparing leaders for meetings, coordinating travel and events, organizing team offsites and company meetings, and supporting cross-functional EPD initiatives. The role requires proactive stakeholder management, strong organization, excellent communication, and proficiency with Google Workspace, Slack, and AI tools in a fast-paced technology startup.

Provides high-level administrative support to VP and SVP leaders by managing complex calendars, domestic and international travel, expenses, confidential information, leadership meetings, offsites, customer visits, and trade shows. Coordinates agendas, materials, stakeholders, and follow-up while improving workflows and communication across teams. The role requires strong judgment, discretion, organization, customer service, and proficiency with Microsoft 365 and AI-enabled productivity tools.

Provides executive administrative support for the Wholesale Credit Risk team, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, document maintenance, correspondence, and presentation preparation. Requires discretion, strong organization, communication skills, Microsoft Office proficiency, and the ability to manage competing priorities while working fully onsite.

Provides high-level administrative support to Corporate Controllers, including complex calendar management, call screening, meeting and event coordination, domestic and international travel arrangements, expense processing, onboarding and offboarding support, document maintenance, and preparation of professional communications, spreadsheets, and presentations. The role requires discretion, strong organization, polished communication, and the ability to manage competing priorities in a fully onsite environment.

Provides administrative and operational support to senior leaders in Risk Management and Compliance. Responsibilities include complex calendar management, meeting coordination, domestic and international travel arrangements, expense and invoice processing, confidential information handling, written communications, event and offsite coordination, vendor liaison, and tracking deadlines and action items. The role requires sound judgment, discretion, strong organization, and five days per week in the office.

Provides advanced administrative support to upper-level executives, potentially including a Senior Vice President. Responsibilities include executive calendar and appointment management, records and budget support, presentations, expense reports, travel arrangements, communications, and coordination across departments. The role may mentor administrative staff and is recognized as the division’s primary administrative employee.

Support the CEO by managing calendars, inboxes, travel, briefings, commitments, leadership meetings, board preparation, and confidential follow-through. Coordinate selected cross-functional projects and improve executive-office systems. Also oversee NYC office operations, visitors, supplies, team events, and offsite logistics while maintaining discretion, organization, and responsiveness in a fast-changing environment.

Provides high-level administrative support to the Co-Head of Global Banking. Responsibilities include managing complex multi-time-zone calendars, screening communications, coordinating domestic and international travel, organizing meetings and events, maintaining documents and workflows, processing travel and expense items, supporting client engagements, and handling confidential information with discretion.

Supports senior leaders in Wealth Management Technology by managing complex calendars, global meetings, travel, events, expenses, invoices, communications, presentations, trackers, and recurring administrative deliverables. Screens and prioritizes requests, coordinates across time zones, maintains confidential information, reconciles financial and headcount data, and uses AI-enabled productivity and automation tools to improve efficiency and follow-through. The role is fully onsite five days per week.

Provides comprehensive administrative and operational support to C-level and senior executives, including calendar and inbox management, travel coordination, expense reporting, communications, meeting preparation, event planning, confidential records, and follow-through. The role also supports office administration, vendor relationships, executive onboarding, company events, and shared workplace needs while exercising discretion, organization, emotional intelligence, and sound judgment.

Provides confidential executive and administrative support to the SVP and CFO while coordinating FIAT departmental priorities, budgets, calendars, projects, communications, and board Finance and Investment Subcommittee activities. Manages meeting materials, minutes, records, travel, vendors, facilities coordination, policies, reimbursements, and operational tracking. Partners with executives, board members, staff, nonprofit leaders, and vendors, supports project timelines and budgets, and contributes to efficient cross-department collaboration and service delivery.

Provides high-level administrative and operational support to the President of Retail and LTC Pharmacies. Responsibilities include executive calendar and meeting management, correspondence, filing, travel coordination, office workflows, operational reporting, pharmacy prior authorization support, healthcare compliance tracking, and provider credentialing and licensing records. The role requires confidentiality, strong organization, advanced office software skills, and willingness to learn pharmacy systems and healthcare processes.

Provide temporary leave coverage and comprehensive administrative support to the CEO. Manage calendars, scheduling, meetings, domestic and international travel, itineraries, expenses, invoices, document execution, mail, vendors, office needs, events, vehicle administration, and special projects while maintaining confidentiality, professionalism, organization, and proactive follow-through.

Support the COO by managing calendars, priorities, meeting preparation, communications, action items, travel, events, vendors, and special projects. The role requires strong organization, discretion, proactive problem-solving, executive communication, and process improvement skills. The assistant will coordinate across internal and external stakeholders, track deliverables, and leverage Microsoft Office, productivity tools, and AI to improve executive effectiveness.

Provides high-level administrative, scheduling, communications, board, stakeholder, and project coordination support to the President and CEO. Manages calendars, travel, correspondence, presentations, confidential records, executive office operations, and strategic initiatives. Serves as a liaison with board members, senior leaders, donors, government officials, and external stakeholders while exercising discretion, judgment, and professionalism.

Provides comprehensive executive support to the President and CEO, including calendar and meeting management, travel coordination, document preparation, confidential information handling, correspondence, and follow-up tracking. Serves as a liaison among executives, managers, vendors, and business partners across multiple locations. Coordinates projects, events, dealership visits, action items, and executive communications while prioritizing competing demands and ensuring commitments are completed.

Provide executive and administrative support to the Deputy Commissioner of Administration, including calendar management, scheduling, meeting preparation, briefing materials, correspondence, stakeholder communication, office operations, priority management, and follow-up on sensitive issues. The role requires discretion, strong organization, independent judgment, multitasking, and effective communication in a high-volume government environment.

Provides executive administrative support to the Deputy Commissioner, including calendar and meeting coordination, communications and correspondence management, confidential document preparation, filing, travel and training requests, office supplies, workspace preparation, and liaison activities across agency departments.

Provides high-level administrative, operational, and personal support to the Senior Managing Attorney. Manages calendars, emails, meetings, deadlines, records, reports, events, communications, and confidential files. Coordinates follow-up with department leaders and professional contacts, tracks projects and deliverables, and assists with personal scheduling and errands. The role requires strong organization, confidentiality, communication, judgment, and follow-through in a fast-paced law firm environment.

Provides high-level administrative and corporate governance support to the Deputy General Counsel and legal leadership. Manages Board and committee meeting logistics, confidential materials, board portal updates, corporate records, resolutions, action items, director onboarding, and shareholder meetings. Supports executive calendars, travel, expenses, communications, legal operations, budgeting, contracts, and vendors. Requires exceptional discretion, organization, judgment, communication, and ability to manage competing deadlines while working with executives, directors, and cross-functional teams.

Provides strategic and administrative support to the CEO across US and UK time zones. Responsibilities include managing calendars, priorities, travel, meeting preparation, executive communications, action tracking, stakeholder liaison, expenses, records, and leadership initiatives. The role requires discretion, independent judgment, exceptional organization, and proactive follow-through while supporting a complex international business.

Provides high-level administrative and executive support, including calendar and meeting management, travel planning, correspondence, presentations, budget monitoring, records maintenance, event logistics, confidential communications, and special projects. Acts as a liaison for executives and stakeholders, anticipates leadership needs, resolves scheduling conflicts, prepares reports and meeting materials, and mentors administrative staff while following hospital policies and procedures.