Top Executive Assistant Jobs

Supports the General Manager of Interscope and EVP and Chief Revenue Officer by managing complex calendars, communications, travel, meetings, expenses, correspondence, presentations, and confidential information. The role coordinates internal and external stakeholders, prepares executives for meetings, resolves administrative issues, maintains records, supports office logistics, and independently manages special projects while anticipating executive needs and improving administrative processes.

Supports the CEO by managing schedules, communications, meetings, priorities, confidential information, travel, events, office logistics, and follow-ups. Serves as a strategic partner and culture representative while coordinating administrative and operational tasks in a fast-paced, in-office startup environment.

Provides confidential executive and administrative support, including complex calendar management, travel and expense coordination, meeting preparation, correspondence, phone coverage, event coordination, and information gathering. The role supports multiple stakeholders, resolves scheduling conflicts, manages competing priorities, handles sensitive client and executive communications, and assists with meetings and off-sites.

Provides executive and administrative support, coordinates departmental projects, improves workflows, prepares senior-level briefings, manages stakeholder communication, and resolves complex operational issues. The role requires strong business acumen, analytical problem-solving, adaptability, quality ownership, and coordination across international teams. It may also include mentoring or supervising junior administrative staff.

Provides high-level administrative and operational support to the President of Wealth Management. Responsibilities include complex calendar and inbox management, executive communications, meeting and leadership forum coordination, domestic travel planning, expense reporting, stakeholder liaison, confidential information handling, and follow-up tracking. The role also supports executive events, employee engagement activities, and community initiatives while coordinating with senior leaders, board directors, and the Office of the CEO.

Provides administrative support to business managers and senior executives, including research, reporting, presentations, correspondence, communications, process improvement, inquiry management, event and travel coordination, and budget and invoice support.

Supports senior leaders with calendar, inbox, travel, meetings, confidential projects, and cross-functional People, Finance, and Legal work. Manages the New York office, including facilities, vendors, expenses, visitors, deliveries, seating, onboarding logistics, events, and employee experience. Partners with HR and IT on new-hire processes and serves as the primary resource for office operations and workplace needs.

Provides administrative, logistical, scheduling, travel, meeting, expense, communications, and office support to the CEO in partnership with the primary Executive Assistant. Coordinates errands, deliveries, vendors, events, supplies, research, and special projects while handling confidential information, changing priorities, and occasional personal requests. Requires local driving, flexibility for overtime and weekends, strong judgment, professionalism, organization, and proficiency with Microsoft Office.

Supports the CEO as a trusted operational partner by independently managing calendars, priorities, communications, travel, meetings, executive materials, and follow-through. The role requires sound judgment, discretion, proactive decision-making, strong presentation skills, and effective liaison management across executives, board members, and external partners. The Executive Assistant also introduces efficient operating systems and uses AI and productivity tools to streamline executive workflows.

Support the co-founder across business and personal affairs by managing calendars, travel, communications, meetings, appointments, errands, and project trackers. Coordinate internal teams, external contacts, vendors, and occasional household service providers. Convert requests and meeting notes into action items, monitor deadlines, prepare materials, maintain records, and follow up on priorities with discretion, urgency, and sound judgment. The role is full-time, in-person, and requires commuting between Calabasas and Chatsworth.

Provides executive-level administrative and strategic support to the Chief Legal Officer and Law Department. Responsibilities include complex calendar and travel coordination, meeting and board support, confidential information management, correspondence and presentation preparation, onboarding, records maintenance, budget tracking, technology communications, and process improvement. The role also supports paralegals and coordinates departmental projects, deadlines, and events with minimal supervision.

Provides strategic executive support to senior leaders across Sales and Marketing. Responsibilities include complex calendar management, prioritization, domestic and international travel logistics, meeting and event coordination, communications, expenses, confidential information handling, and cross-functional coordination. The role also improves administrative workflows through technology, automation, and AI tools while developing scalable operating practices and anticipating executive needs in a fast-paced environment.

Provides advanced administrative and executive support, including complex calendar and travel coordination, meeting logistics, correspondence, presentations, reporting, supplier coordination, communications, and expense or invoicing assistance. Acts as a liaison between executives, clients, vendors, and internal teams; independently handles non-routine tasks, resolves issues, maintains distribution lists, and troubleshoots basic technology issues.

Provides high-level administrative, scheduling, travel, correspondence, briefing, and logistical support to the university president. Acts as a trusted gatekeeper and liaison with trustees, donors, faculty, students, and community leaders. Coordinates confidential communications, expense management, board meetings, events, and special projects in collaboration with the Chief of Staff. Requires strong judgment, discretion, autonomy, interpersonal skills, and alignment with Jesuit values.

Provides executive-level administrative support to senior leadership, including communication and calendar management, meeting and event coordination, records management, reporting, data analysis, interview logistics, personnel administration, and project support. The role manages confidential information, coordinates stakeholders and vendors, supports hiring activities, and operates fully on-site in a healthcare administration department.

Provides confidential, high-level administrative and business support to the CEO, including complex calendar and international travel management, Board and leadership meeting coordination, correspondence, presentations, reporting, action tracking, office administration, and cross-time-zone stakeholder coordination. The role requires discretion, strong organizational skills, advanced Microsoft Office proficiency, and approximately 10% travel.

Provides high-level administrative support to an elected company officer by managing correspondence, presentations, reports, travel arrangements, communications, filing systems, and follow-up activities. The role requires discretion with confidential information, strong judgment, organization, communication skills, and proficiency with Microsoft Office and database systems.

Supports the Chief Underwriting Officer with extensive calendar and meeting management, travel coordination, expense reporting, correspondence, presentation and spreadsheet preparation, communications, phone management, and leadership meeting logistics. The role requires discretion, independent judgment, strong organization, confidentiality, prioritization, and professional interaction with executives, clients, brokers, and internal teams.

Provides proactive administrative and organizational support to the Founder, including calendar and travel management, communications, meeting follow-up, records, purchasing, vendor coordination, animal care scheduling, staff support, recruiting, partnerships, events, and special projects. The role also supports organizational programs and onsite engagements while exercising discretion, sound judgment, and confidentiality in a full-time onsite environment.

Provides high-level administrative support to the Vice Presidents of Sales and Marketing by managing calendars, meetings, travel, correspondence, reports, presentations, confidential information, tour availability, manifests, logs, and Cognos and OTM reporting. The role supports operational accuracy, communication, organization, and business initiatives in a fast-paced sales and marketing environment.

Provide comprehensive support to the CEO, managing calendars, communications, travel, expenses, confidential matters, and executive workflow. Coordinate Board, Partnership, and leadership committee meetings, including agendas, materials, minutes, records, and follow-up actions. Prepare executive communications and presentations, track decisions and deadlines, coordinate events, improve administrative processes, and communicate with internal and external stakeholders.

Provide proactive, confidential support to senior executives by managing complex calendars, travel, expenses, meetings, briefing materials, stakeholder coordination, and follow-up. The role requires understanding executive priorities, anticipating needs, coordinating organizational initiatives, and using Microsoft 365 and AI-enabled tools to improve workflows and productivity. This is a hybrid position requiring three days per week in Oaks, Pennsylvania.

Supports the IT and Technology organization by managing complex calendars, coordinating domestic and international travel, preparing expense reports, tracking deliverables, creating presentations, handling correspondence, and supporting office procedures. Partners with executives, leadership teams, and administrative staff across regions while managing confidential information with discretion. The role also involves cross-functional collaboration, special projects, and proactive resolution of organizational needs.

Supports the COO with calendar and email management, meeting preparation, travel coordination, communications, document preparation, follow-up tracking, and cross-department project coordination. Maintains organized records, tracks deadlines and commitments, supports events and initiatives, conducts basic research, and handles confidential information. The role requires strong organization, discretion, professional communication, independent judgment, and reliable follow-through in a fast-changing, fully on-site environment.

Provides executive administrative support to the Global Group Head of Strategic Policy, managing complex calendars, meetings, travel, correspondence, expenses, records, and office operations. The role requires anticipating executive needs, coordinating internal and external stakeholders, supporting budgeting and financial tracking, and handling sensitive information with sound judgment. Experience supporting senior leaders in government affairs, public policy, Congressional offices, banking, or regulatory organizations is valued.