Top Executive Assistant Jobs

Assist in administrative tasks, coordinate meetings, develop presentations, manage expense reports and travel arrangements, and handle confidential materials.

The Administrative Assistant will support the legal team through various tasks, including managing documents, processing transactions, and handling office supplies. Responsibilities also include expense reports, calendar management, and communication with internal clients.

The Executive Assistant will support the CEO with administrative tasks, bookkeeping, travel bookings, and compliance tasks, requiring strong organizational and communication skills.

The Executive Assistant will manage the CEO and CTO's appointments, including calendar and email management, travel, and event planning, contributing to team productivity.

The Executive Assistant will manage executive schedules, coordinate meetings, assist with projects, arrange travel, process expenses, and maintain executive records.

The Senior Executive Assistant will support the CEO by managing their calendar, logistics, and communication while partnering with the Chief of Staff.

As an Executive Assistant at Veta Virtual, you will manage executives' calendars, facilitate communication, coordinate travel, and enhance operational efficiency.

Provide executive-level administrative support to the Principal: manage calendar, communications, meetings, correspondence, and confidential records; coordinate events, academic operations, faculty/parent engagement, and special projects; prepare reports and presentations; collect newsletter content; improve office procedures and maintain filing systems. Requires advanced Google Workspace and Microsoft Office skills.

Provide high-level administrative and operational support to the Senior Director and leadership team across the Americas. Manage complex calendars, prepare meeting materials, coordinate leadership meetings and off-sites, track action items, support organizational initiatives, handle purchase requisitions/invoices, assist with events and travel, and serve as a primary stakeholder contact while protecting confidential information.

Provide high-level administrative support to the VP of Jordan Global Footwear, managing complex calendars, communications, travel, events, and confidential materials. Prepare documents and presentations, coordinate meetings and onboarding, support projects and budgets, and act as primary contact for stakeholders and other administrative staff.

Provide high-level administrative support to senior executives: manage confidential information, complex calendars, correspondence, travel and expense reporting, meeting logistics, stakeholder liaison, research, and organizational systems to maximize team productivity.

Provides high-level administrative support to the Dean, managing schedules, confidential materials, records, budgets, and travel. Leads and coordinates other executive assistants, communicates with senior leaders and external stakeholders, compiles reports, and manages projects and office operations.

Provide high-level administrative support to executives including calendar management, preparing presentations and reports, coordinating communication and follow-up, supporting projects and regulatory submissions, tracking tasks, and implementing process improvements to enhance leader effectiveness.

Provide high-level executive support to the Chief Marketing Officer and marketing leadership, managing complex calendars, communications, travel, expenses, and meeting preparation. Coordinate leadership team operations, cross-department projects, office logistics, events, and confidential matters, ensuring smooth day-to-day functioning of the marketing department in a hybrid NYC environment.

Provide high-impact administrative and operational support to the CFO and LIFT leadership (Legal, Finance, IT). Manage complex calendars across time zones, coordinate domestic and international travel using Concur, prepare executive presentations and materials with master-level PowerPoint skills, handle expense reports, schedule meetings and logistics, support special projects, ensure adherence to PCI/cGMP/GCP guidelines, and maintain discretion with confidential information. Travel approximately 20% and work flexible hours as needed.

Provide full-time administrative support to a senior USG leader: manage scheduling and communications, draft and proofread correspondence, coordinate travel and vouchers, maintain records and tracking systems, greet guests, coordinate interdepartmental administrative projects, and process internal ethics clearances.

Provide high-level administrative support to the Executive Director and Board, including complex calendar management, meeting coordination, confidential communications, document preparation and proofreading, expense reconciliation, contract handling, board meeting logistics and minutes, WordPress updates, and general office administration and purchasing.

Provide high-level administrative support to the President & GM, manage calendars, calls, travel, expense reports, prepare confidential correspondence and presentations, assist with budgets and Excel reporting, and back up other executives.

Provide high-level administrative support to a C16 manager and department, including calendar management, meeting coordination, travel and expense processing, document preparation, invoice and procurement processing, training other administrative staff, and assisting with ad-hoc reports and special projects while ensuring compliance and risk awareness.

Provide high-level administrative support to an executive, including drafting confidential correspondence, scheduling and calendar management, minute-taking, recordkeeping, preparing presentation materials, compiling basic reports and maintaining office supplies.

Provide high-level administrative and operational support to Finance leadership (SVP and VPs): manage calendars, coordinate meetings and travel, prepare executive-ready materials, track action items, reconcile expenses, improve administrative processes, and partner with other EAs to ensure smooth leadership operations.

Provide high-level administrative support to IT senior leadership including calendar and travel management, meeting and event coordination, expense reconciliation, document and presentation preparation, onboarding and office operations, and proactive problem-solving to ensure efficient executive operations.

Provide high-level executive support to the Chief People Officer, managing a complex global calendar, coordinating travel and events, preparing executive materials, driving cross-functional alignment, handling confidential communications, supporting People-team initiatives, mentoring administrative peers, and ensuring operational excellence across tools, expenses, and vendor coordination.

Provide administrative and operational support to Head of Wealth Management and divisional sales leaders: manage calendars, meetings, minutes, shared drives/SharePoint, maintain databases, generate reports, prepare correspondence, handle travel and expenses, and support team communications while ensuring confidentiality and meeting deadlines.

Provide high-level administrative and project support to the Chief of Staff and President of SPG, managing complex calendars, travel, expenses, budgets, contracting, cross-functional coordination, project trackers, and executive communications while ensuring confidentiality and driving follow-through on strategic initiatives and operational improvements.