Top Executive Assistant Jobs

Provide high-level administrative support to the Chief People Officer and select leaders: manage complex calendars, travel and expenses, coordinate meetings and events, prepare documents and briefings, handle confidential information, and support ad hoc projects and stakeholder communications.

Provide high-level administrative support to senior executives including managing confidential communications, complex calendars, travel logistics, meetings and events, drafting and editing correspondence, preparing expense reports, liaising with internal and external stakeholders, maintaining organizational systems, and proactively anticipating executive needs to maximize team productivity.

Provide comprehensive administrative and operational support to the Vice President, including complex calendar and travel management, expense and budget management, high-volume communications, cross-team collaboration, and confidential handling of sensitive information. Serve as a professional representative for the Office of the VP and proactively resolve issues in a fast-paced corporate environment.

Provide high-level administrative and project support to the VP of Marketing & Communications: manage complex calendars, meetings, events, budgets, expenses, and office organization; draft reports, presentations, and communications; coordinate retreats, conferences, and team-building; and drive special projects from concept to completion while handling confidential information with discretion.

Provide high-level administrative support to the EVP and CFO including extensive calendar and travel management, meeting planning, correspondence, project/report support, stakeholder communications, and confidential handling of sensitive matters. Independently manage workflows, coordinate large organization-wide meetings, perform project analysis, and represent the executive office with internal and external constituencies.

Provide advanced administrative support to multiple executives, including proactive calendar and meeting management, domestic and international travel planning and expense reporting, workflow coordination, cross-functional communication, and development of best practices and cross-training to support a fast-paced business environment.

Provide high-level administrative and project support to Global Institutional Marketing & Business Operations leaders: manage calendars, travel, communications, meeting materials, events, and confidential records; act as liaison, coordinate cross-functional activities, lead special projects, and drive process improvements to enhance efficiency.

Provide high-trust executive support to the CEO: manage calendar, communications, travel, expenses, and board logistics; liaise with investors and team; handle light personal support; maintain discretion and proactively solve problems while partnering with operations leaders on cross-functional initiatives.

Provide proactive executive support to the CEO: manage calendar and travel, liaise with stakeholders, draft communications, summarize contracts, attend meetings, prepare reports and presentations, track projects, and handle time-sensitive, sometimes after-hours, needs.

Provide high-level administrative and records management support to senior Space Force leadership, handling classified information, calendar and travel coordination, correspondence, task tracking, meetings/VTCs, onboarding, and stakeholder liaison duties in compliance with DoD/Space Force procedures.

Provide high-level administrative and records management support to senior Space Force leadership: calendar and travel coordination, correspondence, briefings, meeting facilitation, classified document handling, task tracking, onboarding, and stakeholder liaison duties to ensure mission support and operational continuity.

Provide high-level administrative support to senior executives: manage complex calendars, coordinate domestic and international travel, process expenses, handle confidential matters, collaborate with other EAs, and use AI tools to improve scheduling and administrative efficiency.

Provide high-level administrative and executive support including complex calendar management, preparing materials, coordinating domestic and international travel, handling confidential tasks, researching and summarizing information, engaging with senior leaders, and driving process and product innovation.

Provide high-level administrative support to C-suite executives: manage complex calendars, travel, board meetings, expenses, prepare presentations/reports, coordinate events, liaise with internal teams and external partners, and mentor Business Operations team members while maintaining confidentiality and in-office presence in Portland.

Provide high-trust administrative and office management support to multiple C-suite leaders: calendar and travel management, meeting coordination, event/offsite planning, vendor and facilities liaison, expense reporting, Slack/Notion hygiene, and day-to-day management of the San Francisco/Bay Area office to ensure a professional, efficient workplace.

Provide high-level administrative support to the CEO including calendar and travel coordination (domestic and international), call and visitor handling, meeting preparation and minutes, expense reporting, confidential records management, document and presentation preparation, data/report compilation, event coordination, and backup administrative support for managers and special projects.

Provide high-level administrative support to the President of Global Connected Solutions: manage complex global calendars, coordinate domestic and international travel, prepare briefings and meeting materials, handle expense reporting, organize executive visits and events, maintain Ft. Lauderdale office operations, and manage confidential information with discretion.

Provide high-level administrative support to the CEO and ELT: calendar/travel/expenses, prepare presentations and executive briefs, track action items, coordinate onboarding, plan company events and offsites, support internal communications, and partner on cross-functional projects and culture initiatives.

Support the CEO by managing a complex calendar, sensitive communications, travel, and stakeholder engagements. Prepare meeting materials, run executive forums and offsites, drive follow-through on decisions, improve workflows, and represent the Office of the CEO with discretion, judgment, and executive presence in a fast-paced, mission-driven environment.

Provide high-touch support to two senior technical leaders by managing complex calendars, preparing technical meeting materials, tracking follow-ups, coordinating critical forums, handling confidential recruiting workflows, and arranging domestic and international travel. Maintain escalation hygiene, improve information flow, and ensure decisions, owners, and deadlines are clearly tracked and executed.

Provide high-level executive support to the SVP of Global Medical Affairs & Clinical Strategy: manage complex calendars, prepare documents and reports, coordinate meetings and events, arrange domestic and international travel, perform general administrative duties, and handle confidential information to enable leadership decision-making in a fast-paced, mission-driven environment.

Provide administrative support to C-suite and senior executives including calendar management, travel and expense coordination, correspondence handling, meeting preparation and minutes, document management, and cross-functional liaison duties while maintaining confidentiality.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level administrative support to a C-level executive: manage complex Outlook calendars, prepare meetings and minutes, coordinate travel and events, handle confidential correspondence and expense reconciliation, support EA team and special projects.

Provide high-level administrative support to the Chief Creative Officer: manage complex calendar and inbox, coordinate travel and expenses, handle communications and confidential information, support presentations and strategic initiatives, liaise with internal teams and external partners, and anticipate executive needs in a fast-paced creative environment.