Top Executive Assistant Jobs

Provide high-touch executive support to 3-5 senior M&A leaders: manage complex multi-time-zone calendars, meetings, events, and travel; process expenses; support onboarding/offboarding; draft communications; maintain documents; and prepare presentations/spreadsheets while exercising discretion and improving team processes.

Provide high-level administrative support to 15+ bank officers in Asset & Wealth Management. Responsibilities include complex calendar and travel management, meeting and event coordination, expense/T&E processing, onboarding/offboarding support, document and presentation preparation, and producing professional communications. Must use Microsoft 365 and AI-enabled workflows, handle confidential matters, and work onsite five days a week.

Provide high-level administrative support to Commercial & Investment Banking executives: manage complex calendars, screen calls, coordinate domestic and international travel and meetings, organize events, process invoices and expense claims, assist onboarding/offboarding, produce polished communications, and edit presentations and spreadsheets.

Provide high-level administrative support to senior executives: manage complex calendars, coordinate high-volume travel and events, process expenses, handle communications, ensure policy compliance, and support ad hoc projects while liaising with internal stakeholders.

Provide high-level administrative and executive support to the Technology team: manage calls, complex travel, T&E expense processing partnership, onboarding/offboarding coordination, calendar and communications, and proactively resolve issues while handling confidential interactions with senior management.

Provide high-level administrative and logistical support for Strategic Events & Marketing: manage complex calendars, travel, event logistics, vendor invoices, T&E processing, communications, and prepare/edit presentations and documents for senior executives.

Provide high-level administrative support to Commercial & Investment Banking equities sales leaders: manage calendars, travel, events, expense processing, onboarding/offboarding, executive communications, and ad hoc projects while collaborating with the administrative team and ensuring policy compliance.

Provide high-level administrative support to Corporate Technology executives: manage complex calendars, screen calls, coordinate domestic and international travel and events, process invoices and expenses, assist onboarding/offboarding, produce communications, and prepare/edit presentations and spreadsheets.

Provide high-level administrative support to multiple senior leaders within Compliance, Conduct & Operational Risk. Manage complex calendars, meetings, domestic and international travel, events, expenses, onboarding, and executive-level documents. Build cross-functional relationships, lead special projects, and run employee engagement initiatives while maintaining confidentiality and prioritizing competing requests in a fast-paced financial services environment.

Provide high-level administrative support to commercial and investment bank executives: manage complex calendars, domestic/international travel and expenses, coordinate events and client visits, maintain documents and confidentiality, support local office operations, assist with projects and team tasks, and liaise with stakeholders to ensure efficient executive and location-level execution.

Provide executive-level administrative support to Commercial & Investment Banking leadership: manage complex calendars, coordinate domestic and international travel and events, process invoices and T&E, assist onboarding/offboarding, produce high-quality communications, maintain department documents, and edit spreadsheets and presentations while exercising discretion and professionalism.

Provide high-level administrative support to the SVP/GM of Engineering: manage calendar, meetings, travel and expenses; prepare travel packs and meeting briefs; coordinate speaking engagements; handle confidential correspondence and approvals; lead/mentor administrative staff; support special projects with research and reporting.

Provide high-level administrative support to Commercial and Investment Bank executives: manage complex calendars, domestic and international travel, expense processes, local events, client visits, and on-site office support. Maintain confidential information, use internal tools to improve efficiency, collaborate with stakeholders and assist with team operational tasks and ad hoc projects.

Provide executive-level administrative support to Commercial & Investment Banking leadership: manage complex calendars, screen calls, coordinate meetings and international travel, organize events, process invoices and T&E, assist onboarding/offboarding, produce high-quality communications, and prepare/edit spreadsheets and presentations.

Provide high-level executive support to the SVP, WW Hybrid Cloud Sales including advanced calendar and international travel management, meeting facilitation, confidential communications, cross-functional coordination, process improvement, and mentorship of administrative staff to drive executive effectiveness and operational excellence.

Provide high-impact administrative support to the Chief Risk Officer and Global Risk Management leadership: manage complex calendars across time zones, coordinate meetings and events, arrange domestic and international travel, handle expense reporting, track action items, maintain confidential records, and improve administrative workflows to ensure efficient executive operations.

Provide high-level administrative support to two VP-level leaders by managing complex calendars, coordinating travel, organizing large meetings, handling confidential matters, preparing expense reports and budgets, maintaining records, and supporting cross-departmental projects. Serve as a trusted partner, anticipate needs, and improve executives' day-to-day operations in a fast-paced hybrid environment.

Provide high-level administrative support to Audit leadership across engagement administration, resource scheduling, practice operations, compliance tracking, and team development. Manage client/engagement setup in Aderant, prepare engagement letters and reports, monitor PBC requests, maintain workpapers and dashboards, assist with staffing and utilization reporting, support billing and SQMS compliance, and coordinate recruiting, onboarding, training, and team events to enable efficient practice delivery.

Provide high-level administrative support to a CEO of multiple early-stage tech startups: manage complex calendars across time zones, handle email, coordinate meetings and projects, maintain shared documents, track tasks and deadlines, assist with personal scheduling, streamline communication, and implement AI-driven workflow improvements.

Provide high-level administrative and project coordination support to development and construction leadership: manage documentation (pay requisitions, change orders), prepare and distribute recurring reports, consolidate project information, support leasing/property management tasks, coordinate travel logistics, monitor deadlines and checklists, communicate with vendors and municipalities, and perform related research and coordination duties to support development and construction initiatives.

Provide high-level administrative support to the CEO including calendar management, meeting coordination, travel booking, expense processing, meeting minutes, confidential communications, project follow-ups, and ad hoc research to streamline executive and office operations.

Provide high-touch administrative and logistical support to fixed income product teams, including calendar management, meeting coordination, production of client-facing materials and daily reports, data and spreadsheet maintenance, travel arrangements, event coordination, expense and file management, telephone gatekeeping, and backup departmental support.

Provide high-level administrative support to dealership leadership: manage calendars and travel, screen communications, coordinate between departments, compile performance reports, plan meetings and record minutes, and maintain strict confidentiality of financial and personnel information.

Provide executive and administrative support to Marine leadership, manage calendars, travel, meetings, and confidential materials. Serve as the in-office receptionist and office manager handling mail, supplies, vendor coordination, onboarding logistics, conference rooms, and event/catering coordination. Foster employee engagement and maintain a professional, welcoming office environment while supporting general administrative needs across the team.

Provide high-level administrative support to executive leadership, managing complex calendars, coordinating domestic and international travel, preparing correspondence and presentations, handling confidential information, organizing meetings and events, submitting expenses, and partnering across the organization to ensure efficient executive operations.