Top Executive Assistant Jobs

Provide executive-level administrative support to Commercial & Investment Banking leadership: manage complex calendars, coordinate domestic and international travel and events, process invoices and T&E, assist onboarding/offboarding, produce high-quality communications, maintain department documents, and edit spreadsheets and presentations while exercising discretion and professionalism.

Provide high-level administrative support to the SVP/GM of Engineering: manage calendar, meetings, travel and expenses; prepare travel packs and meeting briefs; coordinate speaking engagements; handle confidential correspondence and approvals; lead/mentor administrative staff; support special projects with research and reporting.

Provide high-level administrative support to Commercial and Investment Bank executives: manage complex calendars, domestic and international travel, expense processes, local events, client visits, and on-site office support. Maintain confidential information, use internal tools to improve efficiency, collaborate with stakeholders and assist with team operational tasks and ad hoc projects.

Provide executive-level administrative support to Commercial & Investment Banking leadership: manage complex calendars, screen calls, coordinate meetings and international travel, organize events, process invoices and T&E, assist onboarding/offboarding, produce high-quality communications, and prepare/edit spreadsheets and presentations.

Provide high-level executive support to the SVP, WW Hybrid Cloud Sales including advanced calendar and international travel management, meeting facilitation, confidential communications, cross-functional coordination, process improvement, and mentorship of administrative staff to drive executive effectiveness and operational excellence.

Provide high-impact administrative support to the Chief Risk Officer and Global Risk Management leadership: manage complex calendars across time zones, coordinate meetings and events, arrange domestic and international travel, handle expense reporting, track action items, maintain confidential records, and improve administrative workflows to ensure efficient executive operations.

Provide high-level administrative support to two VP-level leaders by managing complex calendars, coordinating travel, organizing large meetings, handling confidential matters, preparing expense reports and budgets, maintaining records, and supporting cross-departmental projects. Serve as a trusted partner, anticipate needs, and improve executives' day-to-day operations in a fast-paced hybrid environment.

Provide high-level administrative support to Audit leadership across engagement administration, resource scheduling, practice operations, compliance tracking, and team development. Manage client/engagement setup in Aderant, prepare engagement letters and reports, monitor PBC requests, maintain workpapers and dashboards, assist with staffing and utilization reporting, support billing and SQMS compliance, and coordinate recruiting, onboarding, training, and team events to enable efficient practice delivery.

Provide high-level administrative support to a CEO of multiple early-stage tech startups: manage complex calendars across time zones, handle email, coordinate meetings and projects, maintain shared documents, track tasks and deadlines, assist with personal scheduling, streamline communication, and implement AI-driven workflow improvements.

Provide high-level administrative and project coordination support to development and construction leadership: manage documentation (pay requisitions, change orders), prepare and distribute recurring reports, consolidate project information, support leasing/property management tasks, coordinate travel logistics, monitor deadlines and checklists, communicate with vendors and municipalities, and perform related research and coordination duties to support development and construction initiatives.

Provide high-level administrative support to the CEO including calendar management, meeting coordination, travel booking, expense processing, meeting minutes, confidential communications, project follow-ups, and ad hoc research to streamline executive and office operations.

Provide high-touch administrative and logistical support to fixed income product teams, including calendar management, meeting coordination, production of client-facing materials and daily reports, data and spreadsheet maintenance, travel arrangements, event coordination, expense and file management, telephone gatekeeping, and backup departmental support.

Provide high-level administrative support to dealership leadership: manage calendars and travel, screen communications, coordinate between departments, compile performance reports, plan meetings and record minutes, and maintain strict confidentiality of financial and personnel information.

Provide executive and administrative support to Marine leadership, manage calendars, travel, meetings, and confidential materials. Serve as the in-office receptionist and office manager handling mail, supplies, vendor coordination, onboarding logistics, conference rooms, and event/catering coordination. Foster employee engagement and maintain a professional, welcoming office environment while supporting general administrative needs across the team.

Provide high-level administrative support to executive leadership, managing complex calendars, coordinating domestic and international travel, preparing correspondence and presentations, handling confidential information, organizing meetings and events, submitting expenses, and partnering across the organization to ensure efficient executive operations.

Provide executive support (inbox triage, calendar management, meeting prep, travel logistics) while coordinating CMS publishing, content workflows, design liaison, project trackers, and client communications. Maintain content calendars, perform light editing/proofreading, compile analytics snapshots, and ensure timely delivery across editorial and client campaigns.

Provide administrative and executive support to Marine leadership while managing day-to-day office operations and reception. Duties include calendar and travel coordination, preparing presentations and reports, expense and invoice administration, event and onboarding coordination, vendor and facilities coordination, and fostering positive team culture and employee engagement.

Provide strategic administrative support to the COO and leadership team: manage calendars and travel, coordinate meetings across time zones, prepare presentations and reports, support project tracking and follow-ups, handle expense reports and vendor coordination, maintain confidentiality, and assist with special projects and company events in a fast-paced, remote life‑sciences startup.

Provide high-level administrative support to senior management and executives, manage correspondence, compile reports and presentations, answer complex inquiries, supervise clerical staff, coordinate meetings (including room and food arrangements), and work on special projects as assigned. Perform occasional physical tasks and local driving.

Provide high-level administrative support to senior leaders while managing and coaching a team of administrative professionals. Responsibilities include complex calendar and travel management, event and office operations, CRM and expense processing, contract drafting, reporting and dashboards, bilingual support for LatAm teams, and leading staffing, performance management, and training initiatives to improve efficiency and service delivery.

Provides executive administrative support to a C16 manager and department: calendar and meeting coordination, travel and expense management, document and presentation preparation, procure-to-pay processing, staff training, and ad-hoc projects while ensuring compliance with policies.

Provide advanced administrative support to the Valves Division VP/GM and leaders: manage schedules, meetings, visitors, travel and expense reporting, prepare correspondence, reports and presentations, coordinate office operations and supplies, and handle confidential information and action tracking.

Provide high-level administrative support to senior Finance and Risk executives, managing complex calendars, travel, events, expenses, correspondence, and cross-functional coordination while handling confidential information and anticipating team needs.

Provide high-level administrative support to C-suite, including calendar and board meeting management, Arizona-based event and donor coordination, travel and expense reporting, and confidential project support. Occasional travel and on-site event support required.

Provide high-level administrative and project management support to the Executive Director across Khan Lab School and Khan Schools Network. Manage calendar, communications, travel, budgets, contracts, board logistics and minutes, and cross-organizational projects. Serve as liaison to staff, families, trustees, and partners; maintain confidential records; drive workflows and event logistics; and use AI and productivity tools to streamline operations and reporting.