Top Executive Assistant Jobs

Provides high-level administrative, calendar, travel, meeting, board, event, and project support to executive leaders. Manages confidential information, coordinates leadership activities, prepares agendas and presentations, tracks action items, conducts research, supports office operations, and improves administrative workflows. The role requires strong judgment, discretion, communication, organization, and proficiency with business productivity tools. It is primarily onsite in Hollywood, California, with occasional evening and weekend work.

Provides strategic and operational support to senior sales executives, including complex calendar management, correspondence, travel, meetings, presentations, events, expense tracking, and cross-functional initiatives. Coordinates sales events, customer meetings, hiring interviews, pipeline calls, recognition programs, and executive priorities across AMER and EMEA. Requires discretion, strong organization, event-management experience, and comfort supporting a fast-paced, metrics-driven organization.

Provides autonomous litigation and administrative support to attorneys and clients, including court e-filing, matter intake, case and document management, scheduling, travel coordination, legal document preparation, billing, timekeeping, expenses, compliance tracking, and operational coordination. The role manages high-volume workflows, supports litigation from intake through trial preparation, collaborates across firm departments, and mentors junior assistants in a hybrid law firm environment.

Provides executive support to the Chief Nuclear Officer, manages schedules and communications, coordinates office administration, reception, visitors, shipping and receiving, supplies, budgets, events, and contractors. Supports People Operations with recruitment scheduling and onsite logistics, organizes company celebrations, enforces front-office security protocols, and handles ad hoc administrative and analytics tasks in a dynamic environment.

Provides strategic and administrative support to C-suite executives and Vice Presidents, managing complex calendars, communications, travel, presentations, and confidential information. Owns cross-functional projects, develops plans and tracks deliverables, improves workflows and reporting systems, and coordinates internal and external stakeholders. Oversees an Office Assistant, delegates responsibilities, and ensures efficient office support operations through technology, process optimization, and proactive problem-solving.

Supports a Vice President by managing complex calendars, communications, travel, expenses, meetings, executive briefings, and follow-ups. Coordinates senior-level stakeholder interactions, prepares reports and presentations, maintains confidentiality, and leads special projects from planning through execution. Requires strong organization, communication, prioritization, attention to detail, and experience supporting senior leadership in a large enterprise.

Provides onsite administrative and executive support to senior leadership at a U.S. government agency. Responsibilities include managing schedules, correspondence, communications, records, deadlines, travel coordination, vouchers, stakeholder coordination, guest escorting, and ethics clearances. Requires three years of federal administrative support experience, strong communication and organizational skills, and the ability to manage multiple priorities independently. A bachelor’s degree and bilingual English/Spanish or English/Portuguese skills are preferred.

Supports two Senior Vice Presidents by managing complex calendars, communications, domestic and international travel, expenses, events, files, and confidential information. Coordinates with other executive assistants, prepares correspondence and meeting materials, maintains accurate records, and provides proactive administrative support. The role requires on-site work in the Boston area three days per week, occasional after-hours availability during travel, and strong proficiency with Google Workspace.

Provide high-level administrative and operational support to executives by managing calendars, coordinating meetings, arranging travel, processing expenses in Coupa, preparing correspondence and presentations, and maintaining databases. The role requires confidentiality, strong organization, adaptability, communication, discretion, and proficiency with macOS, iOS, and Google Workspace. This is a hybrid NYC position with a temporary-to-permanent opportunity.

Provides administrative and executive support, including calendar management, scheduling, travel arrangements, communications, filing, meeting coordination, presentations, research, reports, and special projects. Handles sensitive information confidentially and supports efficient executive and office operations. The role requires strong organization, attention to detail, Microsoft Office proficiency, and the ability to obtain and maintain Public Trust access.

Provides comprehensive administrative support to executives, including scheduling, travel arrangements, presentations, correspondence, reporting, call management, confidential information handling, and special project coordination. The role requires prioritizing work, solving problems, maintaining effective relationships, and anticipating executive needs in a fast-paced healthcare environment.

Provides comprehensive executive and business support to a Corporate Vice President, including calendar and meeting management, event coordination, travel arrangements, communications, project ownership, budget and expense tracking, resource planning, onboarding, headcount support, and space management. The role coordinates across teams, handles confidential information, improves processes, mentors colleagues, and supports rhythm-of-business activities in a global environment.

Provides high-level administrative support to multiple executives by managing complex calendars, travel, meetings, correspondence, expenses, reports, presentations, confidential records, and competing priorities. Coordinates logistics and follow-up, serves as a liaison with stakeholders, anticipates executive needs, and supports occasional projects. Requires exceptional organization, discretion, communication, judgment, advanced Microsoft 365, Excel, and PowerPoint skills, and the ability to perform under pressure.

Provides executive administrative and office support, including calendar management, scheduling, travel arrangements, communications, filing, meeting preparation, presentations, research, reporting, and coordination of special projects. Handles sensitive information confidentially and supports business strategy, plans, and goals. Requires strong organization, attention to detail, Microsoft Office proficiency, and the ability to obtain and maintain Public Trust access.

Provide in-person executive support to the Office of the CEO through complex calendar management, travel coordination, meeting and event planning, office operations, vendor management, expense and invoice workflows, and cross-functional follow-up. The role requires discretion, sound judgment, proactive problem-solving, strong communication, technology proficiency, and flexibility to support shifting priorities and occasional after-hours needs.

Provides high-level executive and office administrative support to the CFO and Office Manager. Responsibilities include complex calendar management, meeting and event coordination, document preparation, confidential information handling, invoice and expense reconciliation, travel arrangements, vendor and visitor liaison duties, office supply and records management, and process improvement. The role requires strong organization, discretion, communication, judgment, and proficiency with Microsoft Office and related administrative tools.

Provides comprehensive administrative support to two senior technology leaders, including calendar and meeting management, domestic and international travel arrangements, expense reporting, correspondence, document preparation, event planning, and confidential information handling. Coordinates across departments and time zones, organizes records, tracks invoices, prepares meeting materials, and represents executives professionally. Requires strong organization, discretion, communication, multitasking, Microsoft Office proficiency, and availability to support the executive team 24/7.

Supports the COO and senior leadership by managing headquarters administration, maintaining priorities and follow-through, coordinating events, supporting staff and volunteers, and assisting organizational programs. The role also participates in ministry activities, including leading Bible studies, prayer, and discipleship meetings. Responsibilities require strong organization, communication, judgment, attention to detail, and the ability to drive a 15-passenger van while working fully onsite in Houston.

Provides administrative support to two or more Vice Presidents by managing calendars, meetings, travel, expenses, purchase orders, distribution lists, supplies, and executive approvals. Maintains databases and SharePoint sites, prepares reports, coordinates with internal partners, supports project tasks, improves administrative processes, and ensures deadlines and information remain accurate and accessible.

Provides administrative and executive support to the Dean of Graduate Studies and Associate Vice Chancellors. Responsibilities include coordinating graduate programs, advising students and faculty on requirements, processing admissions and degree audits, managing assistantships and fellowships, maintaining records and budgets, preparing reports, coordinating calendars and meetings, arranging travel, processing expenses, and maintaining academic affairs websites and SharePoint resources.

Provides high-level administrative and operational support to Investor Relations executives. Responsibilities include managing complex calendars, travel, communications, investor relations inboxes, earnings and press release coordination, webcast logistics, meetings, expenses, project tracking, compliance support, vendor relationships, records, supplies, and onboarding. The role requires discretion, organization, adaptability, and strong Microsoft Office and Teams skills, with onsite work in Denver Tuesday through Thursday.

Provides complex, confidential administrative support to the Chief Information and Technology Officer. Responsibilities include managing calendars, meetings, executive travel, expenses, communications, presentations, leadership routines, action tracking, stakeholder coordination, onboarding, and organizational initiatives. The role requires discretion, sound judgment, strong organization, advanced Microsoft 365 proficiency, and the ability to manage competing priorities in a complex corporate environment.

Supports Region Presidents through proactive calendar and inbox management, meeting coordination, travel and expense administration, regional tour logistics, stakeholder communication, and confidential information handling. The role requires anticipating executive needs, preparing agendas and materials, resolving scheduling conflicts, coordinating across time zones, and exercising discretion while working independently in an on-site environment.

Provides executive and administrative support to a managing director and team, including complex calendar management, communications, meeting logistics, travel arrangements, expense reporting, document preparation, analytics, event coordination, project tracking, and risk escalation. The role requires discretion, strong organization, communication, time management, Microsoft Office proficiency, and the ability to support senior leaders across globally distributed teams.

Provides high-level support to multiple senior executives by managing complex calendars, domestic and international travel, meeting preparation, communications, expenses, and follow-through. Serves as a trusted, discreet strategic partner, coordinating priorities across global stakeholders and supporting business initiatives, board-level interactions, and transformation projects. Requires strong judgment, executive presence, organization, confidentiality, and independent decision-making in a fast-paced, remote environment.