Top Executive Assistant Jobs

Supports C-Suite executives as a trusted partner by managing calendars, travel, meetings, communications, confidential information, executive materials, Board-level preparation, and cross-functional initiatives. The role requires proactive prioritization, sound judgment, discretion, strong organization, executive presence, and coordination with the broader Executive Assistant network in a primarily in-office Chicago environment.

Provides high-level administrative support to PBM Operations executives and senior leaders. Responsibilities include complex calendar management, email and meeting coordination, travel and expense arrangements, presentations, spreadsheets, event planning, onboarding and offboarding, budget tracking, workflow management, confidential information handling, and follow-up on delegated deliverables. The role also coordinates special projects, supports urgent business needs, and provides backup support to other executive assistants.

Provides comprehensive executive and administrative support to the Head of A320 Operations and CCO. Responsibilities include calendar and travel management, visa coordination, expense processing, meeting and event planning, document preparation, stakeholder communication, confidentiality, and administrative process improvement. The role is fully onsite in Mobile, Alabama, requires strong organization and communication skills, and includes approximately 5% domestic and international travel.

Provides administrative and clerical support to the CEO and Chief Program Officer by managing calendars, scheduling meetings, preparing documents, organizing files, coordinating meeting logistics, monitoring routine communications, assisting with travel, and maintaining confidentiality. The role also supports executive office activities, meeting follow-up, recordkeeping, special assignments, and general administrative operations.

Provides administrative and office support to executives and broader teams. Responsibilities include managing schedules, meetings, travel, expenses, reports, correspondence, presentations, phone calls, meeting minutes, confidential information, office supplies, and routine administrative processes. The role requires discretion, organization, accurate documentation, effective communication, and the ability to manage multiple tasks with limited supervision.

Provide day-to-day administrative support to the Executive Assistant to the CEO, including calendar and meeting coordination, travel and expense support, preparing presentations and documents, event and meeting logistics, recordkeeping, internal communications, and serving as backup support for executive office functions.

Support the CEO, CTO, and leadership team by managing calendars, travel, board and investor meetings, customer engagements, action items, expenses, invoices, and contracts. The role designs leadership workflows, coordinates special projects, represents executives to stakeholders, and helps align leadership time with company priorities. Requires discretion, strong communication, process-building ability, flexible hours, on-site work in Austin, and occasional travel to customer and construction sites.

Provides advanced administrative and project management support to the medical center administrator, executive team, and servant leadership team. Coordinates business activities, including contract management, handles confidential information, liaises across departments and executive levels, and supports teamwork and organizational initiatives. The role is onsite, full-time, and requires professional interaction with patients, families, physicians, employees, and the public.

Provides high-level administrative support to senior executives by managing correspondence, calendars, meetings, travel, accommodations, expenses, notes, action items, organizational documents, and business reviews. Coordinates projects and events, collaborates with the executive assistant team, builds organizational systems, and serves as a liaison between executives, staff, and direct reports.

Provides strategic administrative and operational support to the Managing Director and EVP, including complex calendar management, travel coordination, meeting preparation, communications, expense reporting, confidential information handling, leadership meeting logistics, executive visits, corporate reports, site events, and facility or IT coordination.

Supports the CEO by managing calendars, communications, meetings, travel, board and committee activities, executive materials, priorities, contracts, approvals, and follow-up. The role maintains organized systems, tracks initiatives and deadlines, coordinates with organizational leaders, prepares correspondence and presentations, and serves as a trusted point of contact. Success requires exceptional organization, independent judgment, discretion, communication, adaptability, and attention to detail in a nonprofit executive environment.

Provides high-level administrative support to senior leaders in Corporate Strategy and M&A. Responsibilities include complex calendar and travel management, meeting coordination, expense administration, event planning, correspondence, sensitive information handling, conflict resolution, and cross-functional collaboration. The role requires proactive judgment, strong organization, communication, confidentiality, and proficiency with Microsoft productivity tools. It is primarily office-based in San Jose.

Executive Assistant supporting the Vice President for Communications by managing complex scheduling, correspondence, confidential information, meetings, travel logistics, special projects, office operations, budgets, purchasing, reports, events, and administrative processes. The role serves as a key liaison with university stakeholders, coordinates communications-office activities, improves procedures, and ensures the Vice President is prepared and informed. This is a fully on-campus position requiring occasional evening and weekend work.

Provides high-level administrative support to senior leadership by managing calendars, travel arrangements, meetings, communications, expense reports, records, and office coordination. Maintains confidential documents, prepares correspondence and presentations, tracks deadlines and action items, and supports departmental projects. Requires strong organization, discretion, attention to detail, and the ability to manage multiple priorities.

Serves as a strategic partner to the President of Operations by managing calendars, travel, communications, briefings, meetings, action tracking, expenses, and operational initiatives. The role requires proactive prioritization, confidential handling of information, stakeholder coordination, executive representation, and occasional travel. It is a full-time, in-office position in Atlanta with flexibility for evenings and weekends as needed.

Support the CEO and President through calendar management, travel coordination, meeting preparation, correspondence, expense reporting, corporate card administration, and action-item tracking. Build cross-departmental relationships, coordinate meetings and events, manage scheduling conflicts, and handle ad hoc office and facility management requests. The role requires strong judgment, organization, communication, flexibility, initiative, and availability to respond to changing business needs.

Provides high-level administrative, operational, financial, travel, event, and communications support to R&D computational science leadership. Responsibilities include complex calendar management, travel and offsite coordination, vendor and office planning, expense and purchase order tracking, document preparation, interview scheduling, training coordination, and workflow optimization using productivity platforms and generative AI. The role requires discretion, strong organization, executive support experience, and collaboration across leadership and administrative teams.

Provides high-level administrative support to two Vice Presidents by managing calendars, travel, expenses, meetings, events, reports, and confidential communications. Serves as a liaison between executives, departments, and external partners; coordinates office supplies, catering, team events, and financial reconciliations. Leads internal meeting and event projects, ensuring timely delivery of materials, logistics, budgets, and attendee communications.

Own the Head of GTM’s calendar, priorities, travel, meeting preparation, and follow-ups across time zones. Support GTM leadership with scheduling, coordination, and execution while managing sensitive information discreetly. Lead special projects, improve workflows, anticipate executive needs, resolve issues independently, and reduce coordination overhead. The role requires exceptional organization, judgment, responsiveness, accuracy, and autonomy in a fast-paced, high-growth environment.

Provide high-level support to the CEO and founder's office by managing complex calendars, coordinating travel, serving as primary stakeholder contact, preparing reports and presentations, implementing marketing and community growth strategies, handling confidential information, and improving internal communications and collaboration.

Provides senior-level administrative support to executives within the Workplace Technology organization. Responsibilities include complex calendar management, confidential communications, domestic and international travel coordination, invoice and expense processing, event planning, relationship management, document organization, and preparation of reports and presentations. The role requires strong organizational, communication, discretion, Microsoft Office, and prioritization skills, with five days per week in the office.

Provides executive administrative and finance coordination support to the CFO and Finance department. Responsibilities include preparing meeting materials and expense reports, maintaining financial and tax reporting calendars, coordinating accounts payable and banking activities, administering corporate credit cards, managing files and contracts, supporting insurance renewals and audits, coordinating purchasing, and supervising a part-time Finance Assistant.

Provides senior-level administrative and operational support to CTO leadership, including complex calendar management, domestic and international travel, expenses, meetings, events, leadership visits, site coordination, and workplace activities. Partners with executive assistants, communications, facilities, technology support, and other stakeholders to coordinate logistics, resolve conflicts, manage confidential information, and ensure an organized office experience.

Supports senior Digital leaders by managing complex calendars across time zones, coordinating domestic travel, executive meetings, leadership summits, town halls, communications, presentations, action items, SharePoint resources, expenses, purchase orders, statements of work, and vendor invoices. The role requires discretion, advanced Microsoft 365 proficiency, onsite work in White Bear Lake Monday through Thursday, and strong executive event coordination skills.

Supports the CEO by managing calendars, inbox communications, travel, expenses, meeting preparation, customer and investor relationships, and executive follow-up. Leads special projects such as events, gifting, dinners, and conference logistics while coordinating vendors, budgets, and timelines. Builds systems to improve executive productivity and uses sound judgment, discretion, writing skills, and proactive problem-solving to keep priorities moving.