Top Executive Assistant Jobs

Provides high-level executive, administrative, personal, scheduling, travel, communication, and logistical support to the Lead Pastor. Manages complex calendars, priorities, correspondence, briefings, engagements, records, expenses, and follow-up while protecting confidentiality and anticipating needs. Coordinates ministry, marketplace, travel, and personal commitments, represents the Pastoral Office professionally, and supports events and special initiatives. The role requires exceptional judgment, discretion, organization, communication, flexibility, and proactive problem-solving in a high-touch environment.

Provides administrative and organizational support to the CEO, including calendar management, meeting coordination, document and presentation preparation, action-item tracking, communications, recordkeeping, travel coordination, and confidential information handling. The role also supports leadership meetings, company activities, special projects, and office mail and package coordination.

Provides comprehensive executive and operational support to the Vice President and General Manager of The Landmark. Responsibilities include calendar and communication management, domestic and international travel coordination, meeting preparation, expense administration, special projects, stakeholder engagement, confidential information handling, and supervision of a coordinator. The role supports a large luxury retail organization and requires exceptional organization, discretion, communication, judgment, and the ability to manage competing priorities.

Provides high-level administrative and operational support to the President and CEO, including communication management, scheduling, board and governance coordination, project tracking, donor and stakeholder relations, reporting, travel, events, records, and confidential office administration. The role monitors priorities, follows up on commitments, prepares executive materials, coordinates cross-functional initiatives, and represents the CEO’s office professionally.

Provides proactive executive administrative support to Aetna’s EVP and President and other senior leaders. Responsibilities include complex calendar and travel coordination, prioritizing executive time, preparing briefings and meeting materials, managing communications, protecting confidential information, organizing meetings and events, tracking action items, drafting documents, processing expenses, and supporting special projects.

Provides executive and administrative support to senior private wealth leaders, managing complex calendars, meetings, events, travel, presentations, documents, invoices, expenses, onboarding, and office coverage. Coordinates across global stakeholders and time zones, handles confidential information, supports operating committee logistics, and prioritizes competing requests with professionalism, accuracy, and discretion.

Provides comprehensive business and personal support to a Vice Chairman, managing complex calendars, domestic and international travel, meetings, correspondence, expenses, events, records, communications, and special projects. Acts as a confidential liaison with executives, clients, business partners, vendors, and internal teams while anticipating needs, resolving conflicts, prioritizing requests, and handling time-sensitive matters with discretion and sound judgment.

Provides high-level administrative and operational support to the President, including calendar and travel management, executive communications, confidential materials, office purchasing, and special projects. Coordinates major campus events, presidential and trustee functions, parent activities, and board meetings. Serves as a liaison among school leadership, faculty, students, families, trustees, donors, alumni, and community stakeholders while preparing correspondence, meeting materials, minutes, and official communications.

Provide high-complexity calendar, travel, logistics, meeting preparation, and follow-up support for the CEO. Identify workflow inefficiencies, anticipate needs, track commitments, manage confidential information, and coordinate with executive assistants. Contribute to building the Office of the CEO, support special projects, improve operating systems, and flex across time zones and travel requirements in a fast-paced environment.

Provides confidential administrative support to the President/CEO and executive management. Responsibilities include calendar and meeting coordination, board materials and minutes, correspondence, reports, filing systems, contact lists, policy updates, office supplies, visitor support, and follow-up on pending issues. Requires discretion, strong communication, organization, and computer skills in a professional credit union office environment.

Provides proactive administrative support to senior executives by managing complex calendars, coordinating domestic and international travel, preparing executive presentations and reports, supporting meetings, reconciling expenses in Concur, and coordinating with other executive assistants. The role is fully onsite in Tampa, requires flexibility for changing priorities and extended hours, and includes approximately 5% annual travel.

Provide high-level administrative support primarily to the CEO and CFO, including complex calendar management, board and committee meeting coordination, travel arrangements, investor and analyst communications, meeting logistics, presentations, and expense reporting. The role requires discretion, excellent organization, strong Microsoft Office and virtual meeting skills, sound judgment, and availability for urgent matters outside normal business hours. This is a fully onsite position in Watertown, Massachusetts.

Provides high-level administrative and coordination support to the CEO. Responsibilities include managing calendars and inboxes, prioritizing requests, preparing agendas and executive materials, coordinating meetings and travel, tracking decisions and follow-up actions, handling correspondence and reimbursements, and liaising with senior stakeholders, Board members, Finance, and the Company Secretary. Requires discretion, strong communication, organization, judgment, and experience supporting C-suite executives.

Provide high-level executive support to the CMO and Marketing leadership: manage complex calendars and travel, coordinate meetings and events, prepare executive presentations, track action items and budgets, handle confidential information, support cross-functional initiatives, and serve as a senior EA partner and mentor across the Executive Assistant community.

Provides comprehensive executive and administrative support, including calendar and meeting management, communications, reporting, records maintenance, travel coordination, office workflow, event planning, correspondence, and stakeholder coordination. The role also prepares minutes, manages supplies and databases, supports timekeeping and approvals, and performs special projects. Proficiency with Microsoft applications and database experience are required, along with U.S. citizenship and a Secret clearance or eligibility to obtain one.

Support the CEO by managing calendars, communications, meetings, travel, personal tasks, office operations, supplies, budgets, reports, presentations, and confidential information. The role also supports Austin company growth and reputation-building. Candidates should be highly organized, proactive, resourceful, emotionally intelligent, and comfortable working in person five days per week in a fast-paced environment.

Provides comprehensive executive and departmental support for an SVP and senior leadership team. Responsibilities include calendar and inbox management, meeting coordination, travel booking, expense reconciliation, department-wide events, employee engagement initiatives, P-Card administration, office and building issue resolution, shared-space management, distribution-list maintenance, and ad hoc projects. Requires strong organization, communication, judgment, discretion, multitasking, and proficiency with AI and workplace collaboration tools.

Provides executive support to the CEO, CFO, and General Counsel through calendar management, board meeting coordination, travel arrangements, expense reporting, and confidential communications. Owns day-to-day office operations, including visitors, supplies, lunches, mail, and shipping. Supports onboarding, administrative process improvements, SOP development, and facilities coordination. Requires extensive C-suite support experience, strong organizational and communication skills, discretion, and proficiency with Microsoft 365 and administrative platforms.

Manage executive and team calendaring, administer office software and subscriptions, maintain internal documentation and knowledge bases, support internal communications and process management, run company-wide administrative systems and workflows, and provide cross-functional project support alongside Ops for physical-digital coordination.

Provides direct administrative support to senior leadership in a fast-paced New York investment management office. Responsibilities include global calendar management, domestic and international travel planning, expense reporting, meeting coordination, CRM data entry, document preparation, visitor reception, correspondence management, file administration, and backup support for other assistants.

Provides proactive executive and administrative support to the Tax Department, including complex calendar management, meeting and travel coordination, stakeholder communication, billing, time entry, expense reporting, event assistance, phone coverage, and special projects. The role requires discretion, strong organization, communication skills, multitasking ability, and proficiency with Microsoft Office and legal software in a fast-paced law firm environment.

Provides personalized administrative and secretarial support to the CEO, including transcription, proofreading, scheduling, travel booking, phone coverage, front desk operations, confidential information handling, and office administration. The role requires exceptional typing speed and accuracy, strong organization, multitasking, communication, discretion, and the ability to manage high-volume work under tight deadlines.

Supports the CEO by owning calendar and inbox management, protecting time, coordinating speaking engagements, conferences, travel, board commitments, and correspondence. Prepares meeting briefs and itineraries, tracks commitments, routes follow-up actions, maintains ClickUp, posts Slack updates, and helps ensure accountability. Requires discretion, strong judgment, executive-level writing, exceptional accuracy, and proficiency with Google Workspace, Slack, ClickUp, LastPass, and AI tools. The role is remote in the Portland/Vancouver area with periodic local office travel.

Provide administrative and operational support to the leadership team by managing complex calendars, travel, email, meetings, events, action items, special projects, and stakeholder coordination. The role requires discretion with confidential information, strong organization, proactive follow-through, adaptability, and comfort working in a fast-paced hybrid startup environment.

Provide high-level administrative and project coordination support to the Chief People Officer and People Team leadership. Manage executive calendars, meeting preparation, action-item tracking, travel, expenses, visitor hosting, onboarding support, communications, and special projects. The role requires discretion, strong judgment, exceptional organization, and the ability to manage shifting priorities independently in a fast-paced, on-site environment.