Top Remote Operations Specialist Jobs

Manage contracts, 1099 contractor compliance, onboarding, and freelancer payments. Coordinate with HR, legal, and editorial teams, perform accurate data entry, track asset releases and rights, support editors/designers, and handle compliance or compensation issues and special projects.

The Content & Prompt Operations Specialist manages AI-assisted content workflows, ensuring accuracy and engagement in content produced. Responsibilities include writing prompts, drafting content, proofreading, and improving AI outputs while following structured processes.

Build and manage People Operations processes across the employee lifecycle: onboarding, benefits administration, HRIS/ATS management, multi-state compliance, recruiting operations support, compensation and equity assistance, and employee relations. Serve as primary HR contact, improve systems and reporting, and partner with leadership to scale HR operations in a fast-paced startup.

Design, build, and maintain automation workflows and data pipelines across admissions, education, career services, and billing. Create BI dashboards, ensure data accuracy, manage lightweight databases (e.g., Supabase), and support cross-functional teams to improve operational efficiency and scalability.

Own and scale a fillable PDF forms library: source official forms, create and validate fillable PDFs in Adobe Acrobat, ensure consistent rendering across devices, manage CMS upload/metadata, run quality checks, drive high-volume weekly output, and use AI tools to accelerate operations while partnering with content and product teams.

The Programmatic Ad Operations Specialist will manage advertising campaigns, optimize performance, train clients, and develop operational strategies for programmatic advertising.

Protect and monitor high-value, high-security shipments using In-Transit Security protocols. Monitor shipments in EyeOnIt and McLeod, perform data entry, manage risks and escalations, update customer portals, coordinate with teams, and ensure paperwork and customer communications. Requires 2nd-shift weekend availability; training onsite in Lisle before remote work.

Provide day-to-day IT support including troubleshooting hardware/software issues, employee onboarding, and managing IT inventory while supporting various company tools and platforms.

Lead technical data exchange and onboarding for client file feeds, own inbound data quality and acceptance criteria, detect and resolve quality degradation, document integrations and specs, coordinate with engineering/product/analytics and client teams, and drive standardization and process improvements to ensure timely, spec-compliant file exchanges and SLA adherence.

Manage the operational recovery process: run client mailings, log inbound letters, reconcile invoices, field provider communications, coordinate appeals, and meet strict accuracy and SLA targets.

Lead discovery and build AI-enabled operational workflows across R&D and business functions. Translate requirements into practical solutions, own design-to-launch, optimize adoption, and manage Marketing Operations (campaigns, automation, tech stack). Measure outcomes, document solutions, and ensure alignment with shared AI standards.

Manage and drive adoption of the company tech stack: monitor releases, maintain data governance and equipment inventory in Salesforce, coordinate third-party IT/vendor relationships, provide troubleshooting and training, lead AI adoption and Anthropic expertise initiatives, and support security and procurement processes.

Provide onsite support and account management for FleetShare clients in the Mobile, AL territory: conduct vehicle inspections, troubleshoot FleetShare technology, manage rentals/repairs/registrations/billing, coordinate vehicle movements, report KPIs, and build client relationships while collaborating with cross-functional teams.

Support day-to-day IT operations: onboarding/offboarding, laptop and endpoint provisioning and troubleshooting, access management and RBAC support, compliance/audit evidence collection, and improving runbooks and operational processes to reduce repeat issues.

Support utility-sponsored energy efficiency programs by processing and reviewing project applications, ensuring policy compliance, coordinating inspections and surveys, analyzing program data for trends and improvements, and collaborating with IT, reporting, marketing, and customer care teams.

Manage the full order lifecycle for beauty private-label projects: process and track orders in ERP, liaise with customers, vendors, and cross-functional teams, troubleshoot order issues, maintain system records, and ensure timely delivery and customer satisfaction.

Contract CRM Operations Specialist to evaluate CRM workflows, map sales processes, optimize automations, and validate CRM data. Support AI training by annotating records and assessing model outputs. Produce documentation, training materials, and process guides to improve CRM operations and sales enablement.

Manage Buildertrend project setups, maintain drawing logs and workflows, translate schedules between Microsoft Project and Buildertrend, compile RFIs and submittals, audit daily logs, verify subcontractor invoices, and coordinate with project managers, superintendents, and suppliers to prevent delays.

Own end-to-end onboarding and KYC/KYB for business customers: collect documentation, verify entities and beneficial owners (UBO), assess risk and escalate, communicate with customers and partners, and propose process and automation improvements to reduce manual work.

Manage benefits administration and compliance with regulations, serve as a benefits expert, coordinate projects, and optimize processes. Support employee inquiries and third-party vendor collaboration.

The HR/People Operations Specialist ensures efficient HR operations, manages employee lifecycle processes, maintains compliance, and enhances employee experience in a high-growth environment.

Provide onsite FleetShare support across the Birmingham territory: conduct site visits and vehicle inspections, handle rentals, billing, registrations, and tech troubleshooting, maintain client relationships, coordinate vehicle movements, report KPIs, and collaborate cross-functionally. Use a personal vehicle and travel within the assigned territory.

Manage cross-border U.S.-Mexico freight operations including coordinating shipments, working with carriers and customs brokers, sourcing carrier capacity, negotiating rates, tracking shipments, resolving customs/documentation issues, and ensuring regulatory compliance while providing real-time updates to clients.

Provide day-to-day operational support for program activities; manage customer application intake through completion; follow program workflows and policies; analyze and report data to identify process improvements; support recurring and ad-hoc data collection, audits, and performance tracking to ensure compliant, consistent program delivery.

Support regional sales by generating quotes, managing Salesforce opportunities, processing orders, coordinating with vendors/customers, performing pipeline analysis, and assisting marketing events. Maintain accurate CRM data, ensure forecast accuracy, and collaborate across teams to streamline processes and support new and renewal business.