About the Opportunity
Job Summary
The Executive Assistant will be confident in working independently and with ambiguity, as well as being a strong team player. The position works within a wider team supporting the Office of the CIO. The role will be required to maintain an understanding of the CIO’s strategic priorities and the strategic priorities of the University and apply this awareness to the support of the CIO and Deputy CIOs.
Under direction, this individual will oversee a variety of administrative projects, communicate matters with internal and external constituencies including senior university leadership, faculty, and staff; design and produce reports and presentations, schedule and coordinate meetings, travel coordination and prepare expense reports on behalf of the CIO and Deputy CIOs.
At Team ITS, your success matters as much as the mission. Learn more about our flexible, highly dynamic, and values-first culture at careers.its.northeastern.edu.
This position is onsite 4 days per week, and eligible for remote work 1 day per week.
Regrettably, the university is unable to work sponsor for this role, now or in the future.
Minimum Qualifications
- Bachelor's degree and minimum of 7 years of administrative experience required
- Expertise of calendar management, specifically managing multiple VPs and AVPs calendars at one time
- Must be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibility
- Must be able to communicate professionally and effectively with people at all levels of the organization as well as with external constituents
- High-level comfort working with technology is necessary
- Proficiency in Microsoft Office Suite—especially Excel, Word, PowerPoint and Outlook, Teams—and OneNote
- In this fast-paced office, the successful candidate will be extremely adept at planning, prioritizing and possess a strong organizational background along with ability to be flexible, professional, and creative in responding to requests with short turnaround
- Strong proofreading, attention to detail and follow through skills are essential as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment while handling multiple priorities
- Experience dealing with sensitive personnel information
Preferred Qualifications
- Experience with managing and executing projects on behalf of senior member of an organization
- Experience and willingness to work with digital workflow tools such as Microsoft To Do, Microsoft Flow, SharePoint, and ServiceNow to ensure follow through on AVP requests.
- Experience working in IT, technology, or higher education organization preferred.
Key Responsibilities
Calendaring and support for CIO
- Provide support for the CIOs calendar in coordination with Head of the OCIO & IT Operations
- Track and manage agendas, projects, action items, priorities, and Microsoft Teams
- Execute items related to purchase requests on behalf of the CIO
- Complete expense reports, vendor justification forms & quotes
- Make purchases on behalf of the CIO
- Prep and/or complete spreadsheets, reports, presentations, documents and dashboards
Calendaring and Support for the Deputy CIOs
- Complex calendar management for both Deputy CIOs
- Daily briefings for Deputy CIOs using OneNote, Microsoft To Do, & Microsoft Flow
- Execute items related to purchase requests on behalf of the Deputy CIOs
- Complete expense reports, vendor justification forms & quotes,
- Make purchases on behalf of the Deputy CIOs
- Track and manage agendas, projects, action items, priorities, and Microsoft Teams
- Prep and/or complete spreadsheets, reports, presentations, documents and dashboards
Special Projects
- Onboarding & Offboarding for the direct hires of the Deputy CIOs
- Coordinate OCIO events, virtual gatherings, and travel for the CIO & Deputy CIOs
- Assist with projects and planning for the OCIO on behalf of the Head of the Office of the CIO & IT Operations
- Assist with special HR requests for the Deputy CIOs & Head of the Office of CIO & IT Operations
Position Type
General AdministrationAdditional Information
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Compensation Grade/Pay Type:
108SExpected Hiring Range:
$60,315.00 - $85,192.50With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.
Skills Required
- Bachelor's degree
- Minimum of 7 years of administrative experience
- Expertise in calendar management, including managing multiple VP and AVP calendars simultaneously
- Ability to work and make decisions independently and exercise discretion and good judgment
- Professional and effective communication skills with people at all organizational levels and external constituents
- High-level comfort working with technology
- Proficiency in Microsoft Office Suite, especially Excel, Word, PowerPoint, Outlook, Teams, and OneNote
- Strong planning, prioritization, organization, flexibility, professionalism, and creativity in a fast-paced environment
- Strong proofreading, attention to detail, and follow-through skills
- Experience handling sensitive personnel information
- Experience managing and executing projects for senior organizational leaders
- Experience and willingness to use Microsoft To Do, Microsoft Flow, SharePoint, and ServiceNow
- Experience working in IT, technology, or higher education
Northeastern University Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Northeastern University and has not been reviewed or approved by Northeastern University.
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Leave & Time Off Breadth — Paid time off is described as extensive, including 22–26 vacation days, 12 sick days, 13 holidays, and paid parental leave for birth/adoption. Additional paid leave is also outlined, including up to 26 weeks of paid medical leave and up to 12 weeks of paid family leave for eligible employees.
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Retirement Support — Retirement support is positioned as a standout, with an employer contribution described as 10% when an employee contributes 5%, alongside immediate vesting once eligible. This is presented as unusually generous relative to typical employer retirement offerings.
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Parental & Family Support — Family-oriented benefits are emphasized through tuition assistance for employees and dependents and access to backup childcare and family-care resources. Tuition remission/discount structures are highlighted as a major value driver, especially for employees with children and for long-tenured staff.
Northeastern University Insights
What We Do
Founded in 1898, Northeastern is a global research university with a distinctive, experience-driven approach to education and discovery. The university is a leader in experiential learning, powered by the world’s most far-reaching cooperative education program. We integrate classroom study with opportunities for professional work, research, service, and global learning in more than 100 countries. The same spirit of collaboration guides a use-inspired research enterprise focused on solving global challenges in health, security, and sustainability. Northeastern offers a comprehensive array of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools, and select graduate programs at campuses in Boston, Charlotte, N.C., San Francisco Bay Area, Seattle, and Toronto. Campuses in Burlington, MA, and Nahant, MA, are home to research institutes for homeland security and coastal sustainability, respectively
