Top Executive Assistant Jobs

Provide high-level administrative support to senior leaders including complex calendar management, scheduling, meeting coordination, communications drafting, travel booking, expense reporting, vendor/contract coordination, and liaison work with local and international admin teams while maintaining confidentiality.

Provide executive support to the CEO and senior leaders while owning end-to-end planning and on-site execution of firmwide events. Manage travel, vendor contracts, budgets, run-of-show, cross-team coordination, post-event reporting, and maintain event systems and calendars.

Provide high-level administrative support to Digital Technology and AI executives: manage complex calendars, travel, expenses, meetings, and cross-functional coordination; produce executive-ready presentations; maintain SharePoint/Teams/Intranet; implement process improvements and use AI tools to streamline workflows while exercising discretion and influencing stakeholders.

Provide high-level administrative support to 3-5 senior executives including C-suite: manage complex calendars, coordinate domestic and international travel, prepare meetings and materials, reconcile expenses, handle confidential communications, plan events and offsites, and partner cross-functionally to improve executive operations and processes.

The Executive Assistant provides comprehensive administrative support to executive leadership, handles scheduling, travel arrangements, correspondence, and maintains confidentiality.

The Executive Assistant will manage office operations, coordinate logistics for leadership, oversee culture programs, and support HR functions.

Provide high-level support to the Chief Product & Technology Officer by managing calendar, travel, communications, meeting prep, and confidential matters. Oversee day-to-day operations of the San Mateo office, including vendor management, facilities, events, onboarding support, and cross-functional coordination. Improve workplace processes, adopt AI and productivity tools to streamline operations, and act as a trusted partner driving execution across the Product & Technology organization.

Provide high-level administrative and operational support to two senior executives: manage complex calendars, coordinate domestic and international travel, prepare reports and presentations, handle expense and purchase processes, organize meetings and leadership reviews, draft and manage executive correspondence, track action items, maintain confidentiality, and improve administrative workflows using digital tools.

Provide executive and board support for an educational nonprofit by managing executive calendars, coordinating Board and Cabinet meetings, handling confidential records and executive communications, organizing events and stakeholder meetings, and partnering with Finance and Operations on procurement and administrative workflows.

Provide high-impact executive support to senior leadership: manage complex calendars, coordinate domestic and international travel, prepare briefing materials and correspondence, organize meetings and events, handle confidential matters, process expenses and client invoices, maintain office operations and vendor relationships, and support CRM data for business development.

Support the CEO by managing complex calendars and travel, producing board and executive materials, tracking and closing action items, investigating meeting metrics using core systems, conducting financial analysis, building AI-assisted workflows with Claude, representing the CEO when absent, and providing discreet personal administrative support.

Provide high-level executive support to the COO by managing complex calendars, coordinating cross-department projects, preparing executive communications and presentations, arranging travel and expenses, planning leadership events/offsites, handling confidential information, and facilitating alignment and decision-ready materials to maximize the COO’s effectiveness.

Provide high-level administrative support to two VPs on ABC Hulu Comedy: manage heavy calendars, email and phone correspondence, book travel, submit expenses, prepare creative notes, organize contacts, write synopses/loglines, review material, and support other executives and the department as needed.

Provide high-level administrative support to senior leaders and C-suite: manage heavy scheduling, meeting and event planning, complex travel itineraries, confidential documents, and special projects. Workflexibility required (overtime, weekends) and ability to prioritize large volumes of work with little supervision.

Provide advanced administrative support to multiple executives in Asset Management, including proactive calendar and meeting coordination, travel and expense management, communications across levels, workflow prioritization, confidentiality handling, cross-team relationship building, process improvement, and cross-training on tools and best practices.

Provide executive support to the CIO and two team members: full calendar and travel management; coordinate meetings, offsites, and events; screen communications; prepare materials and reports; manage expenses, POs, and confidential information; support recruiting and special projects; use MS Office and Zoom; attend leadership meetings and maintain action items.

Provide high-level administrative support to 2-3 senior executives: manage calendars, travel and itineraries, guest relations, meeting coordination, expense reports, and process improvements while collaborating cross-functionally and supporting occasional travel to LA, ATL, or DC.

Provide high-level administrative support to IT Senior VPs: manage calendars, schedule and coordinate meetings and travel, prepare meeting materials and reports, handle correspondence, track budgets, and administer corporate policies and databases.

Provide executive-level administrative support to attorneys: manage projects, calendars, travel, billing, document drafting/proofreading, organize filing systems, liaise with clients and teams, mentor support staff, and use firm software and research tools to ensure timely, accurate legal practice operations.

Provide high-level administrative and operational support to Molecular and Sequencing Sales leaders. Manage calendars, meetings, travel, onboarding, communications, and special projects; drive cross-functional coordination, continuous improvement, and data-driven recommendations while handling confidential information and supporting senior leadership.

Provide executive-level administrative and program support for senior leaders, managing calendars, correspondence, files, action items, travel, and special projects. Maintain confidentiality, coordinate stakeholders, draft and edit documents, and ensure timely completion of deliverables in a fast-paced, mission-focused environment requiring Secret clearance and USPACOM/CCMD familiarity.

Provide high-level administrative support to C-suite and board leadership: manage complex calendars, travel, expense reports, correspondence, and meeting logistics; prepare and present PowerPoint board materials; record and finalize minutes; maintain document storage and governance records; ensure confidentiality, sound judgment, and independent operation in a part-time (9am–2pm EST) role with occasional after-hours board meeting flexibility.

Provide executive-level administrative support to the VP of Integrated Operational Services and IOS leadership: manage complex calendars, travel, expenses, meetings, prepare materials, handle confidential information, support recruiting/onboarding, maintain records, coordinate events, and assist with special projects to keep the department running efficiently.

Provide advanced administrative support to a VP or Hospital/Medical Group President: manage schedules, prepare reports and presentations, handle confidential information, assist with meetings/events, track budgets and records, maintain filing systems, and perform data entry and correspondence.

Provide high-level administrative support to C-suite executives, managing complex calendars, travel, board and leadership meetings, confidential materials, communications, and deliverables. Exercise discretion, independent judgment, and advanced Microsoft Office and SharePoint skills to enable executive productivity.