Top Executive Assistant Jobs

Provide advanced administrative support to the Valves Division VP/GM and leaders: manage schedules, meetings, visitors, travel and expense reporting, prepare correspondence, reports and presentations, coordinate office operations and supplies, and handle confidential information and action tracking.

Provides onsite executive and administrative support to portfolio leadership, program managers, employees, and office or lab spaces. Responsibilities include calendar and meeting coordination, travel and expense processing, conference logistics, document preparation, visitor requests, employee onboarding and offboarding, administrative tool usage, and process improvement. The role requires discretion, professionalism, strong interpersonal skills, an active Secret clearance, and up to 25% travel.

Provides high-level administrative support to Legal and Compliance leaders and Corporate Secretarial functions. Responsibilities include complex calendar and travel management, expense reporting, board and committee meeting coordination, drafting corporate documents, maintaining legal and entity records, tracking initiatives, coordinating stakeholders, conducting basic legal research, and managing confidential information. Requires exceptional organization, discretion, communication, project management, and proficiency with Microsoft Office, collaboration, and AI-enabled tools.

Provides confidential executive and business operations support to the CFO and other leaders. Responsibilities include calendar and travel management, expense reconciliation, meeting coordination, reports and presentations, records management, communications, project and event execution, M&A documentation, and process improvement. The role coordinates stakeholders, tracks deadlines, handles sensitive information, and supports priorities across a fast-paced construction organization.

Provides administrative support to executive leadership by managing calendars, coordinating meetings and travel, preparing documents, handling correspondence and calls, processing expenses, maintaining corporate records, distributing financial reports, and supporting continuous improvement initiatives. The role requires confidentiality, organization, strong communication, proficiency with Microsoft Office and Excel, and at least five years of executive support experience.

Provides daily administrative support to leadership by managing calendars, meetings, travel arrangements, itineraries, expenses, budgets, and confidential projects. Coordinates meeting logistics with vendors and supports corporate committees and employee engagement events. The role requires strong organization, communication, discretion, independence, multitasking, Microsoft Office proficiency, and willingness to work onsite at least four days per week.

Provides proactive executive and administrative support to the Head of the META Cluster and leadership team. Responsibilities include complex calendar management, international travel coordination, leadership meetings and events, presentations, correspondence, action tracking, stakeholder communication, confidential information handling, strategic project support, onboarding, and office administration across a multinational matrix environment.

Provides executive and administrative support to Assistant Commissioners in the Finance and Budget Division. Responsibilities include calendar and meeting management, correspondence, confidential records, communications with agency staff, the public, and vendors, preparation of briefing and presentation materials, procurement-related assistance, information requests, and general office duties.

Provides confidential executive and administrative support to the Deputy Executive Director of Payroll Operations. Responsibilities include calendar management, scheduling, correspondence, document preparation, visitor coordination, records maintenance, interagency liaison work, program planning assistance, research, and special projects. The role requires independent judgment, discretion, strong communication skills, and proficiency with Microsoft Office products.

Provides comprehensive administrative and operational support to the Provost and Office of the Provost. Responsibilities include budget and credit card tracking, contracts and faculty personnel records, Board and committee coordination, scheduling, travel arrangements, correspondence, reporting, website and document updates, event planning, confidential file management, and supervision of assistants. Requires strong organization, communication, discretion, Microsoft Office proficiency, and the ability to manage competing priorities independently.

Supports an interim CTO and executive leadership team through complex calendar management, travel coordination, meeting preparation, agenda development, minutes, expense reporting, correspondence, event planning, stakeholder communication, and sensitive project execution. The role requires independent judgment, discretion, proactive prioritization, and on-site work in Burlington, Massachusetts one to two days weekly.

Provides comprehensive executive and office administration for senior leaders and departments. Responsibilities include managing complex calendars, coordinating domestic and international travel, organizing meetings and events, preparing materials and minutes, tracking action items, handling confidential information, supporting office and facility needs, assisting visitors, drafting communications, and providing committee and project support.

Supports the CEO and Head of Strategic Growth by managing schedules, priorities, communications, travel, briefings, expenses, events, and sensitive information. Acts as a liaison with employees, investors, customers, partners, and candidates; drives cross-company projects and follow-up. The role requires strong judgment, discretion, resourcefulness, polish, warmth, and comfort operating in a fast-moving startup environment across Santa Clara and Emeryville offices.

Provides comprehensive administrative support to the Chairman and President/CEO, including complex calendar management, travel coordination, communications, meeting and board support, document preparation, expense reporting, event coordination, vendor liaison duties, and special projects. Maintains confidentiality, tracks action items and deadlines, resolves routine issues, and improves administrative processes in a primarily office-based executive environment.

Support the CEO by owning calendar strategy, communications, travel logistics, meeting preparation, leadership cadence, internal alignment, workflow automation, and strategic operational projects. The role requires independent judgment, discretion, strong communication, and end-to-end ownership in a fast-paced technology environment. This is a full-time, on-site position in Palo Alto, California.

Provides advanced executive assistant support to senior government and external affairs leaders. Responsibilities include managing complex confidential calendars, coordinating meetings and events, preparing sensitive documents and reports, arranging domestic travel, handling expense reports, conducting research, supporting administrative projects, and representing leadership with government, laboratory, congressional, and external stakeholders. Requires discretion with classified information, strong prioritization, communication, organization, and technology skills.

Provides high-level administrative support to a senior executive in a fast-paced commercial and investment banking environment. Responsibilities include managing communications and complex calendars, coordinating meetings and presentations, maintaining organizational documents, tracking priorities, recording meeting takeaways, arranging domestic and international travel, and providing general office support. The role requires discretion, organization, strong communication, Microsoft Office proficiency, and effective management of competing priorities.

Provides high-level administrative support to finance executives by managing calendars, scheduling meetings, handling communications, arranging travel, coordinating events, conducting research, analyzing data, preparing reports and presentations, and supporting special projects and procedures.

Support the CEO by managing a complex calendar and inbox, coordinating domestic and international travel, preparing board and leadership meeting logistics, screening requests, handling confidential information, processing expenses, and supporting executive projects. The role requires excellent judgment, discretion, communication, organization, and the ability to anticipate needs in a fast-paced technology company.

Provides administrative and operational support to the Chief People & Culture Officer and team, including calendar and meeting management, travel coordination, expense reconciliation, correspondence, onboarding programs, internal communications, employment verifications, initiative tracking, events, and audit support. The role requires discretion, strong organization, adaptability, professionalism, HR process familiarity, HRIS experience, Microsoft Office proficiency, and flexibility for extended hours and onsite meetings or events.

Provides executive and office support to the VP of Operations and senior executives. Responsibilities include complex calendar and travel management, meeting preparation, correspondence and action-item follow-up, office operations, event coordination, research, administrative reporting, budget and expense oversight, and internal process development. The role requires strong communication, organization, problem-solving, confidentiality, and adaptability in a hybrid office environment.

Support the CEO through calendar and travel management, expense reporting, document organization, event planning, office logistics, onboarding setup, and special projects. The role requires excellent prioritization, communication, discretion, initiative, and adaptability in a fast-paced startup environment.

Provides high-level administrative and operational support to attorneys, including calendar and communication management, travel coordination, document production, client files, billing, expense reporting, client relationship coordination, conflicts processing, and business development support. The role requires discretion, strong organization, excellent communication, multitasking, deadline management, and proficiency with Microsoft Office and approved AI tools in an in-office law firm environment.

Provides high-level administrative and operational support to the university president, Cabinet members, and executive office. Manages complex calendars, travel, meetings, board activities, communications, records, budgets, and action-item follow-through. Serves as a confidential liaison among university leadership, trustees, institutional constituents, and external organizations. Supports executive events, fundraising engagement, special projects, and technology-enabled office efficiency. May supervise student workers and occasionally work evenings or weekends.

Provides high-level administrative support to attorneys by managing calendars, coordinating meetings and court appearances, preparing and proofreading documents, organizing files and case materials, communicating with clients and outside contacts, and supporting legal filings. The role requires strong organization, discretion, sound judgment, professional communication, and proficiency with Microsoft Office applications.