Enjoy a career, packaged with care, whilst helping protect food, people and the planet
We are a key global provider of sustainable packaging solutions. We’re on a mission to make all packaging recyclable, reusable, or compostable. Every day, we ensure the hygiene and safety of food and drink for people around the world. We are Huhtamaki.
You could be part of our vision. Because it’s our talented people that make it happen. Our people on the shop floor producing innovative, sustainable products. Our people in our offices delivering excellence for our customers every day. It’s every one of us working together.
We offer a place where you can feel safe, be supported, and make an impact so we can all focus on the future together.
Job Summary
This role provides daily administrative support to leadership team members, ensuring effective time management, communication, and collaboration. Responsibilities include calendar management, coordinating meetings, and arranging travel, all aimed at facilitating smooth operations and successful achievement of business goals. The ideal candidate is technically savvy, adaptable, a fast learner, values confidentiality, and thrives in a collaborative environment. We seek someone who will elevate our administrative services and foster a positive working atmosphere.
Essential Functions
- Administrative and Schedule Management: Manage day-to-day operations of the leadership team, coordinating and maintaining calendars and schedules with professionalism, discretion, and confidentiality.
- Travel and Meeting Logistics: Handle all aspects of travel, including booking, itinerary creation, and expense reconciliation. Plan logistics for both on- and off-site meetings, overseeing site selection, A/V needs, accommodations, and banquet orders, coordinating with travel services and vendors.
- Budget and Expense Administration: Monitor and manage the executive operational budget, participating in budget planning and performing monthly expense report reconciliation.
- Project and Committee Support: Provide support for high-priority projects requiring accuracy and confidentiality, and participate in corporate committees to facilitate engagement activities such as Employee Appreciation Week and holiday events.
Job Qualifications
Required:
- Minimum 5 years in an executive assistant or similar role
- Strong attention to detail and excellent organizational skills
- Outstanding verbal and written communication
- Able to work independently, prioritize, and multi-task in a fast-paced environment
- Demonstrated ability to maintain confidentiality
- Proficient in Microsoft Office with capacity to quickly learn new software and systems
Preferred:
- Bachelor’s or Associate’s degree
- Experience in an international company
- Interest in digitalization and adopting new tools
Environment Office-based role with climate-controlled conditions, requiring at least four days per week onsite.
Join us. Help protect food, people and the planet.
Skills Required
- Minimum 5 years of experience in an executive assistant or similar role
- Strong attention to detail and excellent organizational skills
- Outstanding verbal and written communication skills
- Ability to work independently, prioritize, and multitask in a fast-paced environment
- Demonstrated ability to maintain confidentiality
- Proficiency in Microsoft Office and ability to quickly learn new software and systems
- Bachelor's or Associate's degree
- Experience working in an international company
- Interest in digitalization and adopting new tools
Huhtamaki Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Huhtamaki and has not been reviewed or approved by Huhtamaki.
-
Healthcare Strength — Health coverage is described as comprehensive with dental and vision options, and employer contributions toward premiums are portrayed as generous. Feedback suggests this breadth makes the overall package feel competitive for many roles.
-
Retirement Support — Retirement programs include a 401(k) with pre‑tax and Roth options, with certain groups also having access to a pension and even deferred compensation. Feedback suggests these features stand out positively in a manufacturing context.
-
Leave & Time Off Breadth — Paid time off, paid holidays, and generous parental leave are emphasized alongside meaningful PTO accruals. Feedback suggests this leave structure strengthens perceived total rewards even where base pay is viewed as only fair.
Huhtamaki Insights
What We Do
Huhtamaki is a key global provider of sustainable packaging solutions for consumers around the world, enabling wellbeing and convenience. Our innovative products protect on-the-go and on-the-shelf food and beverages, ensuring hygiene and safety, and help prevent food waste. We embed sustainability in everything we do. We are committed to achieving carbon neutral production and designing all our products to be recyclable, compostable or reusable by 2030. We are a participant in the UN Global Compact and EcoVadis has awarded Huhtamaki with the Gold medal for performance in sustainability. To play our part in managing climate change, we have set science-based targets that have been approved and validated by the Science Based Targets initiative. With 100 years of history and a strong Nordic heritage we operate in 37 countries and 103 operating locations around the world. Our values Care Dare Deliver guide our decisions and help our team of around 18 000 employees make a difference where it matters. Our 2023 net sales totaled EUR 4.2 billion. Huhtamaki Group is headquartered in Espoo, Finland and our parent company, Huhtamäki Oyj, is listed on Nasdaq Helsinki Ltd. Find out more about how we are protecting food, people and the planet on www.huhtamaki.com
