Top Executive Assistant Jobs

Provide high-impact executive support to senior leadership: manage complex calendars, coordinate domestic and international travel, prepare briefing materials and correspondence, organize meetings and events, handle confidential matters, process expenses and client invoices, maintain office operations and vendor relationships, and support CRM data for business development.

Support the CEO by managing complex calendars and travel, producing board and executive materials, tracking and closing action items, investigating meeting metrics using core systems, conducting financial analysis, building AI-assisted workflows with Claude, representing the CEO when absent, and providing discreet personal administrative support.

Provide high-level executive support to the COO by managing complex calendars, coordinating cross-department projects, preparing executive communications and presentations, arranging travel and expenses, planning leadership events/offsites, handling confidential information, and facilitating alignment and decision-ready materials to maximize the COO’s effectiveness.

Provide high-level administrative support to two VPs on ABC Hulu Comedy: manage heavy calendars, email and phone correspondence, book travel, submit expenses, prepare creative notes, organize contacts, write synopses/loglines, review material, and support other executives and the department as needed.

Provide high-level administrative support to senior leaders and C-suite: manage heavy scheduling, meeting and event planning, complex travel itineraries, confidential documents, and special projects. Workflexibility required (overtime, weekends) and ability to prioritize large volumes of work with little supervision.

Provide advanced administrative support to multiple executives in Asset Management, including proactive calendar and meeting coordination, travel and expense management, communications across levels, workflow prioritization, confidentiality handling, cross-team relationship building, process improvement, and cross-training on tools and best practices.

Provide executive support to the CIO and two team members: full calendar and travel management; coordinate meetings, offsites, and events; screen communications; prepare materials and reports; manage expenses, POs, and confidential information; support recruiting and special projects; use MS Office and Zoom; attend leadership meetings and maintain action items.

Provide high-level administrative support to 2-3 senior executives: manage calendars, travel and itineraries, guest relations, meeting coordination, expense reports, and process improvements while collaborating cross-functionally and supporting occasional travel to LA, ATL, or DC.

Provide high-level administrative support to IT Senior VPs: manage calendars, schedule and coordinate meetings and travel, prepare meeting materials and reports, handle correspondence, track budgets, and administer corporate policies and databases.

Provide executive-level administrative support to attorneys: manage projects, calendars, travel, billing, document drafting/proofreading, organize filing systems, liaise with clients and teams, mentor support staff, and use firm software and research tools to ensure timely, accurate legal practice operations.

Provide high-level administrative and operational support to Molecular and Sequencing Sales leaders. Manage calendars, meetings, travel, onboarding, communications, and special projects; drive cross-functional coordination, continuous improvement, and data-driven recommendations while handling confidential information and supporting senior leadership.

Provide executive-level administrative and program support for senior leaders, managing calendars, correspondence, files, action items, travel, and special projects. Maintain confidentiality, coordinate stakeholders, draft and edit documents, and ensure timely completion of deliverables in a fast-paced, mission-focused environment requiring Secret clearance and USPACOM/CCMD familiarity.

Provide high-level administrative support to C-suite and board leadership: manage complex calendars, travel, expense reports, correspondence, and meeting logistics; prepare and present PowerPoint board materials; record and finalize minutes; maintain document storage and governance records; ensure confidentiality, sound judgment, and independent operation in a part-time (9am–2pm EST) role with occasional after-hours board meeting flexibility.

Provide executive-level administrative support to the VP of Integrated Operational Services and IOS leadership: manage complex calendars, travel, expenses, meetings, prepare materials, handle confidential information, support recruiting/onboarding, maintain records, coordinate events, and assist with special projects to keep the department running efficiently.

Provide advanced administrative support to a VP or Hospital/Medical Group President: manage schedules, prepare reports and presentations, handle confidential information, assist with meetings/events, track budgets and records, maintain filing systems, and perform data entry and correspondence.

Provide high-level administrative support to C-suite executives, managing complex calendars, travel, board and leadership meetings, confidential materials, communications, and deliverables. Exercise discretion, independent judgment, and advanced Microsoft Office and SharePoint skills to enable executive productivity.

Provide high-level support to a senior executive: manage and optimize calendars, prepare briefings, coordinate domestic and international travel, plan events and offsites, oversee candidate interview logistics and the in-office hybrid experience, and act as a discreet gatekeeper across cross-functional needs.

Provide high-level administrative support to executives including calendar and travel management, correspondence, meeting coordination and minutes, file and records maintenance, expense processing, office supply/equipment oversight, event support, and ad-hoc office projects. Requires frequent interaction with executives and occasional travel within the Dallas metro area.

Provide high-level administrative and operational support to senior leadership, managing complex calendars, travel, meetings, purchasing, expense reports, HR coordination, event logistics, correspondence, records, and special projects. Serve as liaison across departments, provide oversight to staff or student workers, maintain discretion, and adapt in a fast-paced start-up academic environment.

Provide high-level administrative support to the CEO, manage calendar, email, travel and executive communications, coordinate Board of Trustees activities, prepare meeting materials and expense reports, organize events and special projects, maintain confidential files and departmental systems, and liaise across departments to ensure timely follow-through and smooth executive operations.

Provide high-touch support to senior leaders: manage complex calendars, coordinate meetings and travel, develop executive presentations, draft communications, track action items, implement efficiencies, use productivity and AI tools, handle confidential information, and support cross-functional initiatives and special projects.

Provide administrative and operational support to executive leadership for Robinson Aviation and MedTrust: manage calendars, meetings, travel, conferences, prepare agendas/minutes and board presentations, handle FOIA and expense reports, manage facilities, security access, mail and phone coverage, coordinate events and office supplies; occasional travel required.

Serve as the CEO & Presidents principal operational partner, managing calendar, preparing briefings, coordinating follow-up and cross-functional alignment, supporting strategic priorities, improving executive office efficiency, and leading short-term operational projects while protecting confidential information and handling logistics, travel, and high-stakes engagements.

Provide high-level administrative support to FP&A VPs and Directors: complex calendar management, meeting coordination across time zones, travel and expense management, event and off-site planning, presentation/document preparation, team communications, and ad-hoc project support while maintaining confidentiality and anticipating executive needs.

Provide high-impact executive administrative support to the Head of Sports Business Affairs and senior leaders: manage complex calendars, travel, events, vendor and office logistics, and onboarding; assist with contracts and rights tracking, maintain deal and information systems, prepare presentations and trackers, and improve workflows and internal portals while supporting special projects.