Top Remote Operations Coordinator Jobs

Supports commercial and client operations through public agency contract administration, documentation, compliance tracking, invoicing, reporting, renewals, and client onboarding. Researches funding opportunities and assists with grant applications, RFPs, proposals, and submission logistics. Provides marketing and business development support through website and collateral updates, prospect research, CRM maintenance, and sales preparation. Coordinates across teams while managing multiple deadlines and maintaining responsive client communication.

Supports HR operations and contractor management for a remote organization, including onboarding, records, payroll preparation, training, performance reviews, client feedback, recruitment interviews, candidate coordination, and operational follow-ups. Maintains data across Zoho systems and spreadsheets, tracks deadlines and KPIs, prepares documentation, improves workflows, and escalates decisions requiring management approval. Requires advanced English, strong Spanish communication, interview experience, organizational skills, and at least three years of relevant experience.

Coordinates Growth Team budgets, forecasts, financial reporting, expense coding, KPIs, campaign reviews, projects, deadlines, meetings, and team events. Maintains cross-functional visibility, manages incoming work requests, improves Airtable workflows and internal processes, and supports operational excellence through organization, communication, reporting, and continuous improvement.

Coordinates strategic Network Operations initiatives from planning through post-launch, managing project plans, timelines, stakeholders, risks, documentation, reporting, and launch readiness. Liaises with providers and facilities on scheduling, logistics, and operational requirements, while supporting process improvement, data accuracy, and cross-functional alignment. The role requires strong organization, communication, problem-solving, and follow-through across multiple concurrent projects.

Coordinates operational projects from intake through implementation, managing timelines, dependencies, deliverables, capacity, billable effort, risks, escalations, and go/no-go decisions. Partners with Actuary, IT, Operations, Call Center, and Mailroom teams to ensure readiness and execution. Serves as a client contact, facilitates implementation meetings, tracks IT dependencies, communicates status and risks, and maintains accurate governance and delivery documentation.

Coordinates employee onboarding and workforce-readiness activities for new hires, including schedules, travel, documentation, training, orientation, field deployment, and stakeholder handoffs. Maintains trackers, reports, dashboards, action logs, and readiness information while resolving issues that could delay start dates. Supports onboarding cohorts in the Kansas City area, communicates with employees and leadership, and provides broader project-office support for workforce initiatives and special projects.

The Operations Coordinator will enhance operational efficiency, manage daily processes, assist the CEO, and oversee budget and staffing needs.

Provide administrative and operational support to the Operations team, including scheduling meetings, updating work requests, formatting documents, assisting with shipping/fulfillment, resolving customer service issues, mitigating risks, and supporting ongoing projects and general office duties to ensure deadlines and team objectives are met.

Coordinates healthcare financial operations, budgeting, forecasting, reporting, and financial analysis. Serves as a finance liaison to ministry leadership, reviews budgets and strategic plans, prepares executive presentations, and supports operational performance goals. Administers Oracle EPM Planning, including integrations, metadata, security, troubleshooting, and system updates. Enhances Oracle Essbase planning capabilities, reporting dashboards, business rules, rolling forecasts, variance analysis, and user training.

Manage billing and payment workflows, build client itineraries, and provide operational support to ensure smooth client experiences in travel logistics.

Provides HR operations support for client organizations across the employee lifecycle. Responsibilities include client relationship management, new client implementation, onboarding and offboarding, HRIS data administration, employment verification, compliance audits, benefits and tax-change coordination, state agency reporting, and oversight of HR Administrator service delivery. The role requires managing multiple client accounts, maintaining audit-ready records, facilitating meetings, and ensuring accurate, compliant HR processes.

Manage day-to-day, multi-state HR operations including leave and accommodation administration, onboarding and offboarding, I-9 verification, background checks, employment compliance, contractor records, HRIS administration, reporting, employee inquiries, and documentation. Support filings, unemployment claims, garnishments, performance reviews, and HR and Finance administrative processes while maintaining accurate, confidential records.

Supervise field interviewers and projects to ensure procedures, timelines, and data quality; hire, train, coach, handle complaints, maintain records, report performance, and ensure policy compliance. May require travel.

Coordinate and execute daily robot deployments, monitor live operations, enforce SOPs and safety, open/close depots, track operational metrics, support onboarding and process improvements, and provide ad hoc field support.

Support commercial and client operations by administering public agency contracts, tracking deliverables and compliance, assisting invoicing and onboarding, researching grants/RFPs, preparing proposals, maintaining proposal content, and supporting business development and marketing tasks including CRM data entry and collateral updates.

Manage end-to-end HR operations for a distributed team across EMEA: maintain accurate records, ensure local compliance, coordinate onboarding/offboarding, support recruitment and candidate logistics, improve HR systems and workflows, and act as primary HR contact to deliver timely, high-quality HR support and engagement.

Support warehouse operations by operating forklifts to load/unload freight, verify shipping documents, use inventory systems to record receipts/movements, perform equipment inspections, maintain safety standards, and assist dock supervision with QA, training, and warehouse system tasks.

Support landside warehousing and distribution operations by performing administrative and operational tasks, executing standardized routines, exercising limited independent judgment, and escalating non-routine issues to supervisors.

Manage site and patient outreach for clinical trial enrollment across US and LatAm: phone/email follow-up, real-time CRM/portal data entry, patient support, site onboarding, assisted medical record review, and process improvement suggestions.

Support day-to-day execution of performance marketing by QAing ad creatives, preparing basic reports, organizing A/B tests, maintaining Asana project tracking, creating presentations, using AI tools to streamline tasks, and completing recurring operational duties while following established processes and meeting deadlines.

Provide hands-on operational support across business operations, HR, finance, technology, and data. Manage mail and on-site logistics, assist invoicing and QuickBooks Online coding, administer software licenses and Google Workspace, support onboarding/offboarding in Gusto, maintain project trackers, draft internal communications, and contribute to process improvement and reporting.

Coordinate orders, shipments, invoices, and inventory; communicate with customers, suppliers, warehouses and carriers; troubleshoot operational issues; maintain records, reports, templates and workflows; support customer onboarding and process improvements while working full-time USA hours remotely.

Own marketing systems integrations and reporting across HubSpot and Salesforce, gather and document launch and campaign requirements, translate marketing needs into technical specs, analyze performance data, track projects and timelines, and act as the go-to coordinator for marketing technical builds through delivery.

The Sales & Marketing Operations Coordinator manages pipeline operations, executes marketing strategies, nurtures partner relationships, and handles daily operational tasks.

Manage end-to-end maintenance jobs for a property maintenance platform: triage inbound tickets, source and coordinate vendors, schedule and reconfirm site visits, drive quoting and documentation (W9s, COIs, signed quotes), oversee work execution, verify completion with photos/site sign-off, reconcile invoices, and close jobs with a complete paper trail while communicating with clients and internal teams.