Top Remote Executive Assistant Jobs

Provide proactive administrative support to two SVPs and one VP, including complex calendar management, domestic and international travel, expense reconciliation, meeting preparation, and event or offsite planning. Track deliverables, manage budgets and contracts, coordinate across time zones, handle confidential information, and support special projects while exercising discretion, adaptability, and sound judgment.

Supports senior executives and the Board of Directors through complex calendar management, board meeting coordination, agenda and materials preparation, confidential communications, expense processing, records management, travel planning, and executive event logistics. The role requires independent judgment, discretion, strong communication, and coordination across global teams, vendors, and internal departments. It is remote-first, with Austin-based employees working onsite weekly and occasional travel required.

Supports two VP-level executives by managing complex calendars, global travel, leadership meetings, events, recruiting coordination, onboarding logistics, expenses, and follow-up on action items. The role requires anticipating priorities, handling confidential information, coordinating across time zones, using AI tools responsibly, and supporting special projects within GitLab’s CRO organization.

Supports the Senior Executive Assistant and executive office through event execution, routine communications, scheduling logistics, administrative operations, documentation, expense processing, vendor coordination, and after-hours urgent support. Maintains calendars, files, databases, meeting materials, team resources, and operational playbooks while escalating strategic or executive-facing decisions. Requires discretion, strong organization, communication, problem-solving, and the ability to manage competing priorities in a fast-paced environment.

Supports the CTO and VP of Product by managing calendars, preparing leaders for meetings, coordinating travel and events, organizing team offsites and company meetings, and supporting cross-functional EPD initiatives. The role requires proactive stakeholder management, strong organization, excellent communication, and proficiency with Google Workspace, Slack, and AI tools in a fast-paced technology startup.

Provides high-level executive support to the CEO and Executive Leadership Team. Responsibilities include complex calendar management, meeting and offsite planning, board and stakeholder communications, agenda and pre-read coordination, action-item tracking, signature routing, expense reporting, compliance tracking, and workflow management. The role requires sound judgment, discretion, independent execution, AI-enabled information synthesis, and occasional travel for board meetings and company events.

Provides high-level executive assistance to an EVP of Sales, including calendar and travel management, meeting preparation, correspondence, reports, events, expenses, procurement, approvals, onboarding, and special projects. Partners with cross-functional leaders, tracks priorities and action items, maintains confidentiality, improves administrative processes, and supports a distributed workforce using collaboration and conferencing tools.

Supports the SVP of Solution Consulting by managing complex calendars, meetings, travel, communications, confidential information, expenses, events, onboarding, and operational priorities. Coordinates cross-functional initiatives, tracks actions and dependencies, resolves scheduling conflicts, and supports organizational alignment. The role requires strong judgment, discretion, organization, communication, adaptability, and advanced proficiency with Microsoft Office and Adobe Acrobat.

Support company founders by managing calendars, meetings, communications, travel, recruiting logistics, and follow-ups. Act as an operational problem-solver with high autonomy, coordinating internal and external stakeholders while identifying inefficiencies. Build AI agents and automated workflows to streamline executive support and broader company processes.

Provide dedicated executive assistance to the CEO, including calendar, communications, leadership meetings, travel, expenses, and event logistics. Support People & Culture initiatives, employee events, onboarding, visitors, and the day-to-day workplace experience. Manage vendors, service agreements, budgets, and coordination across global time zones while maintaining confidentiality and strong attention to detail.

Provides executive and administrative support to the CEO, including calendar and travel coordination, priority management, CRM maintenance, client follow-up, event logistics, meeting planning, office organization, phone coverage, and light project support. The role also supports California events and occasional personal scheduling tasks for the CEO. It is designed for an active-duty military member transitioning through the DoD SkillBridge program.

Supports a global executive by managing complex calendars, priorities, meetings, travel, communications, stakeholder engagements, leadership rhythms, and follow-up. Uses AI-enabled executive assistant tools, generative AI, automation, and productivity technologies to improve executive-office workflows, reduce administrative friction, anticipate needs, and increase executive capacity. Requires exceptional judgment, discretion, adaptability, accuracy, executive presence, and communication skills in a fast-paced global technology environment.

Provides remote administrative and project coordination support to the CEO and leadership team. Responsibilities include calendar and meeting management, travel booking, meeting preparation and follow-up, project tracking, Asana and Salesforce updates, document organization, expense processing, and vendor or reimbursement support. The role requires strong organization, discretion, communication, independence, and prior experience working with Mosaic.

Provides high-level administrative support to an executive, including calendar and meeting coordination, correspondence and communications, travel arrangements, expense reports, call and email screening, workflow prioritization, and social functions. Maintains relationships with internal and external contacts, proactively manages commitments and issues, and serves as a company brand ambassador in a fast-paced office and production environment.

Manage executive communications, organize high-volume inboxes, professionalize QuickBooks invoicing, audit projects for outstanding orders, and coordinate government and county RFP submissions. Develop standard operating procedures and operational infrastructure while supporting leadership remotely. The role requires strong attention to detail, autonomy, administrative discipline, financial workflow knowledge, and proficiency with office, cloud storage, and AI productivity tools.

Provides high-level administrative support to multiple HR vice presidents through complex calendar management, travel coordination, expense reporting, meeting logistics, follow-up tracking, and confidential information handling. The role also supports office operations by managing communal supplies, inventory, vendor orders, deliveries, and mail. It requires strong judgment, organization, discretion, and proactive prioritization in an office-based corporate environment.

Provides advanced administrative and executive support to the Head of Consumer Credit Management & Decision Sciences and leadership team. Responsibilities include complex calendar management, meeting and event coordination, domestic and international travel arrangements, expense reporting, executive communications, presentations, confidential records, leadership meeting follow-up, and transformation initiative coordination. The role requires strong judgment, organization, discretion, communication skills, executive presence, and the ability to manage shifting priorities in a hybrid environment.

Supports the Chief Operating Officer through strategic calendar management, complex meeting coordination, business travel logistics, follow-up tracking, communications, and confidential information handling. Partners with the Chief of Staff on cross-functional projects, strategic initiatives, research, presentations, project plans, and process improvements. The role requires proactive judgment, strong writing, organization, discretion, and comfort coordinating across executives and teams while using collaboration and AI tools.

Serve as the operational backbone for the Chief Commercial Officer by managing calendars, communications, executive materials, travel, meetings, offsites, action items, dashboards, and cross-functional project delivery. The role coordinates senior stakeholders, improves internal workflows, maintains leadership visibility, and supports autonomous operational decision-making in a fast-paced remote travel-tech organization.

Provides high-level administrative and operational support to executive leadership. Responsibilities include calendar and travel management, meeting coordination, correspondence and presentation preparation, email prioritization, research, communications, deadline tracking, confidential information handling, and personal administrative assistance. The role requires discretion, strong organization, independent judgment, technology proficiency, and occasional travel support in a fully remote environment.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, handling confidential information, supporting executive onboarding, and organizing events and offsites. The role also provides backup administrative coverage, improves processes, coordinates cross-functional stakeholders, and serves as a resource for executives and new hires in a globally distributed, remote-first environment.

Provides high-level administrative support to multiple executives by managing complex calendars, coordinating meetings, booking and troubleshooting domestic and international travel, organizing events and offsites, handling confidential information, supporting executive onboarding, and maintaining administrative processes. The role also provides backup coverage for other executive assistants, collaborates cross-functionally, and may require travel and flexible availability.

Coordinate the CTO’s calendar, inbox, priorities, and executive documentation while managing marketing team activities, campaigns, creative work, technology projects, meetings, deadlines, KPIs, and action items. The role identifies bottlenecks, documents processes, reports progress to leadership, and supports collaboration across international teams and time zones. It requires strong organization, communication, initiative, and comfort with business, project management, CRM, and AI tools.

Provides proactive, consultative executive support to multiple clients, including business owners and senior leaders. Responsibilities include managing client relationships, leading support calls, creating action plans, coordinating projects and delegated priorities, improving workflows, leveraging technology and automation, monitoring retainer usage, and handling executive administration such as calendars, inboxes, scheduling, research, travel logistics, and communications.

Provides proactive, consultative executive support to multiple business owners and senior leaders. Manages client relationships, action plans, priorities, workflows, deadlines, delegated work, and executive communications. Identifies process bottlenecks, recommends improvements, coordinates projects, monitors retainer usage, and uses technology and automation to improve efficiency. Also performs administrative tasks such as calendar and inbox management, scheduling, research, travel logistics, and documentation.