Top Executive Assistant Jobs

Provides high-level support to the CEO by managing calendars, correspondence, travel, meetings, events, records, expenses, communications, and board meeting logistics. Coordinates across executive assistants, handles confidential information, conducts research, prepares briefings and presentations, manages vendors, and supports strategic projects. The role is fully onsite in Lewisville, Texas, with occasional after-hours availability required.

Provides high-level administrative and organizational support to an Executive Managing Director. Responsibilities include complex calendar management, travel coordination, itinerary preparation, meeting and presentation support, expense reporting, correspondence, data analysis, project coordination, and confidential information management. The role requires strong Microsoft Office, digital collaboration, reporting, and document-management skills, along with proactive problem-solving, discretion, adaptability, and excellent communication.

Provides comprehensive administrative support to the Executive Director, executive team, and board of directors. Responsibilities include calendar and meeting management, board logistics, materials preparation, minute-taking, project and deadline tracking, research, intranet administration, compliance reporting, and coordination of staff meetings and events. The role requires proactive project follow-through, attention to detail, flexibility, and occasional travel for meetings or purchases.

Supports Vice President-level executives by managing calendars, travel, meetings, communications, files, office operations, expenses, budgets, and confidential information. Acts as a liaison with internal and external stakeholders, prepares correspondence and presentations, tracks action items, coordinates events, and assists with special projects and research. Requires strong organization, discretion, communication, time management, and Microsoft Office proficiency.

Supports the executive team by managing complex calendars, domestic and international travel, meeting preparation, expenses, and confidential information. Runs day-to-day office operations, including supplies, lunches, vendors, mail, shipments, visitors, onboarding logistics, and events. Also identifies process improvements and handles special projects. The role requires strong organization, communication, initiative, discretion, adaptability, and proficiency with Google Workspace and Slack.

Provides senior-level administrative and coordination support to the Office of the CFO Governance & Execution Team. Responsibilities include calendar and meeting management, travel coordination, document preparation, event logistics, onboarding support, confidential information handling, office and vendor coordination, expense reconciliation, and process improvement. The role requires professionalism, discretion, attention to detail, strong communication, and proficiency with Microsoft Office.

Provides high-level administrative support to the Head of Firm and Product Strategy and the Enterprise Strategy Group. Responsibilities include managing complex calendars across time zones, coordinating meetings and events, arranging domestic and international travel, preparing expenses and business materials, supporting strategic projects, and providing cross-coverage to assistants. The role requires discretion, sound judgment, strong communication, advanced Microsoft Office skills, and the ability to manage competing priorities in a fast-paced financial services environment.

Provide high-level administrative and operational support to the GM and VP and senior leaders. Manage complex calendars, correspondence, communications, meetings, travel, reports, presentations, SharePoint, office requests, confidential information, and cross-functional administrative initiatives. Coordinate competing priorities, business processes, leadership events, and special projects in a fast-paced office environment.

Provide executive support to Product VPs by managing calendars, meetings, travel, expenses, approvals, agendas, and action items. Partner with leadership teams and cross-functional stakeholders to optimize workflows, improve executive efficiency, support planning and internal events, and drive alignment on complex initiatives. Serve as a trusted, discreet thought partner while strengthening culture across hubs and remote teams.

Provide high-touch executive support and run day-to-day NYC office operations. Manage calendars, travel, vendor relationships, events, and operational systems. Support business development with research, outreach coordination, and materials. Coordinate across teams, onboard local hires, track action items, and solve operational blockers.

Supports the Senior Vice President of R&D and Quality by managing complex calendars, global travel, meetings, expenses, purchase orders, communications, visa applications, and special projects. The role coordinates with executives and stakeholders worldwide, prepares presentations, monitors goals, handles confidential information, and supports event management. Success requires strong organization, discretion, communication, analytical ability, adaptability, and proficiency with Microsoft Office and Teams.

Provides high-autonomy executive and office support for company founders. Responsibilities include calendar and meeting management, customer and investor coordination, travel arrangements, event and offsite planning, vendor management, recruiting logistics, office operations, follow-up tracking, and special projects. The role requires excellent judgment, organization, discretion, communication, adaptability, and proactive problem-solving in a fast-paced robotics startup.

Provides high-level administrative support to the Senior Aerospace Leadership Team, including complex calendar management, executive communications, domestic and international travel coordination, meeting and event logistics, expense reconciliation, records management, facilities coordination, access credentials, and confidential correspondence. The role requires independent judgment, discretion, strong organization, and effective communication while supporting senior executives in a fast-paced global environment.

Provides executive support to senior leaders by managing calendars, travel, expenses, communications, meetings, events, office operations, confidential information, and special projects. Coordinates stakeholders, prepares executive materials, tracks initiatives, conducts research, supports decision-making, and improves administrative processes. This is a full-time, in-office role in Salt Lake City requiring occasional travel up to 20%.

Supports 3–4 senior executives by managing complex calendars, meetings, communications, travel, expenses, onboarding, access permissions, contracts, and operational workflows. Serves as an executive gatekeeper and liaison, coordinates high-stakes engagements, tracks action items, provides technology support, and uses AI tools to streamline administrative processes and improve productivity.

Provides high-level administrative and operational support to executives by managing complex calendars, meetings, communications, travel, expenses, records, vendors, events, and special projects. The role coordinates priorities across Financial Lines and Cyber businesses, prepares executive and board materials, tracks follow-ups, handles sensitive information, and serves as a professional liaison for internal and external stakeholders.

Supports attorneys by managing calendars, travel, meetings, billing, communications, documents, research, filing systems, and practice-related projects. Coordinates with clients, lawyers, administrative teams, and legal support staff; delegates work, monitors deadlines, mentors assistants, and ensures accurate and timely deliverables. The role requires discretion, strong legal administrative knowledge, advanced technology skills, organization, communication, and the ability to manage competing priorities in a fast-paced environment.

Provides high-level administrative and strategic support to the President, managing complex calendars, executive communications, board meetings, records, confidential information, and organization-wide projects. Serves as a liaison among leadership, the Board, staff, donors, and external stakeholders. Coordinates executive office operations, supports onboarding, and helps align organizational priorities in a fast-paced nonprofit environment.

Support senior MT&I executives by managing complex calendars, meetings, travel, leadership events, communications, confidential information, and cross-functional coordination. The role requires strong organization, discretion, judgment, executive presence, and proficiency with Microsoft Office and executive support processes.

Supports the CEO by managing complex calendars, communications, correspondence, meetings, travel, expenses, records, projects, and follow-up activities. Conducts research, prepares talking points and public proceeding materials, coordinates events and grant website access, responds to public records requests, and maintains confidential information. The role requires strong organization, writing, judgment, multitasking, discretion, and knowledge of Tribal government administration and processes.

Support the CEO, President, COO, and CIO by managing complex calendars, travel, communications, confidential information, meetings, events, projects, expenses, and deadlines. Supervise the Office Assistant, oversee office operations, manage vendors and building relationships, and improve administrative processes. The role is full-time and on-site in Boise, Idaho, with occasional travel and flexible hours for executive activities.

Provides high-level administrative and organizational support to multiple senior vice presidents. Responsibilities include calendar and travel management, meeting coordination, stakeholder communication, expense and invoice processing, office supply administration, purchase orders, confidential information handling, and tracking action items. The role requires strong organization, discretion, communication, Microsoft Office proficiency, and experience supporting senior leaders in a fast-paced corporate environment.

Provides high-level administrative and strategic support to an executive by managing calendars, communications, travel, meeting preparation, executive logistics, and cross-functional coordination. Tracks strategic and operational initiatives, surfaces risks and opportunities, synthesizes information, and ensures follow-through across teams. The role requires discretion, sound judgment, strong organization, and a polished professional presence. It is onsite in Westminster, Colorado, with travel of up to 10% and occasional industrial site visits.

Provides confidential, high-level administrative support to senior healthcare executives, including calendar and departmental assistance, correspondence, meeting minutes, project coordination, reporting, and research. May supervise and train clerical staff while managing multiple concurrent tasks. Requires strong communication, organization, English proficiency, and proficiency with Microsoft Office, Visio, SharePoint, and Adobe.

Provides high-level administrative, operational, and strategic support to C-suite executives. Responsibilities include managing complex calendars across time zones, coordinating domestic and international travel, preparing meeting materials, tracking initiatives, managing expenses and vendors, and organizing executive meetings, offsites, town halls, and client events. Requires discretion, strong communication, exceptional organization, productivity-tool proficiency, and the ability to manage confidential information in a global environment.