Top Executive Assistant Jobs

Supports SVP and AVP executives by strategically managing complex calendars, global travel, meeting preparation, communications, logistics, events, and confidential initiatives. Coordinates with executive assistants and senior stakeholders, tracks action items, facilitates leadership meetings, and provides proactive onsite support. The role requires exceptional discretion, judgment, organization, and the ability to manage rapidly changing priorities across multiple time zones.

Provides high-level administrative and operational support to North America Integrated Supply Chain executives. Responsibilities include managing calendars, communications, meetings, reports, presentations, domestic and international travel, expenses, confidential information, stakeholder coordination, executive events, and office processes. The role requires strong organization, discretion, judgment, communication, and the ability to manage competing priorities in a global, fast-paced office environment.

Supports the CEO as a highly trusted right hand by managing their calendar, inbox, travel, priorities, board and investor coordination, meeting preparation, office operations, vendors, events, expenses, and special projects. The role requires exceptional organization, discretion, communication, judgment, and the ability to anticipate needs in a fast-paced, in-person startup environment.

Provides high-level administrative support to the VP of Finance for the Analytical Sciences Division. Responsibilities include complex calendar management, domestic and international travel planning, expense reporting, meeting logistics, executive communications, follow-up, business meeting support, backup coverage, and special projects. The role requires discretion with confidential information, strong organization, communication, problem-solving, and time-management skills, along with onsite availability in Milford, Massachusetts.

Provides high-level executive support, including complex calendar management, global travel coordination, expense processing, meeting logistics, and stakeholder engagement. Owns Boston office operations, supplies, facilities coordination, vendor relationships, employee amenities, events, and operational efficiency initiatives. Partners with senior leaders and the Executive Assistant team to support strategic priorities, leadership meetings, and company-wide programs.

Provides high-level administrative support to the General Manager and site leadership team at a mining operation. Coordinates priorities, meetings, communications, reporting, and site activities while handling confidential information. Provides relief support to the Site Administrator and helps maintain smooth administrative operations. The role requires strong organization, communication, discretion, Microsoft Office skills, safety awareness, and flexibility in a fast-paced heavy industry environment.

Supports the Executive Director of Advancement and Advancement team through executive administration, calendar management, donor and prospect database support, fundraising reporting, event planning, correspondence, documentation, meeting notes, inventory, and logistics. The role requires strong organization, communication, confidentiality, judgment, multitasking, and proficiency with office productivity tools and CRM systems. Occasional evening and weekend event work is required.

Provides high-level confidential administrative support to a Vice President or executive team. Responsibilities include managing calendars, correspondence, calls, visitors, travel, meetings, committees, agendas, reports, spreadsheets, records, contract administration, and board materials. The role also coordinates staff meetings, prepares minutes, monitors agenda reports, and serves as a liaison between management, internal departments, and external customers.

Provides autonomous administrative and executive support to the Senior Director of Procurement and Logistics. Responsibilities include calendar and travel management, correspondence, briefing materials, expense reconciliation, event planning, vendor relationship coordination, presentation support, conference logistics, confidential communications, and cross-departmental collaboration.

Supports Athleta’s CEO by managing complex calendars, meetings, travel planning, expenses, priorities, communications, confidential information, and follow-up. Builds trusted relationships across Athleta and Gap Inc., coordinates administrative teams, supports special projects, and helps employees connect with resources. Requires strong judgment, discretion, organization, communication, Microsoft Office proficiency, and 6+ years of related experience, including senior executive support.

Supports a C-suite executive by managing calendars, complex domestic and international travel, meetings, events, expenses, communications, visitors, and confidential records. Coordinates with senior executives, board members, government officials, military leaders, and external partners while handling shifting priorities and maintaining discretion. The role requires strong organizational, communication, judgment, and relationship-management skills, familiarity with government or military protocols, and hybrid on-site availability in Reston, Virginia.

Provides administrative and organizational support to executives, the Board of Directors, and organizational programs. Coordinates meetings, prepares materials, supports communications, manages confidential information, and assists with special projects. The role requires strong organization, discretion, professionalism, communication skills, and the ability to manage multiple priorities. Responsibilities also include dictation, transcription, medical file handling, internet research, and general office administration.

Provides senior administrative, executive assistant, travel, calendar, document, human resources, and office support to a U.S. Army Project Office. Handles sensitive information, prepares correspondence and reports, advises on written communications, supports leadership functions, and may train junior administrative staff.

Provides administrative support to a Vice President by managing calendars, meetings, schedules, correspondence, presentations, reports, filing, inventory, communications, bookkeeping, budget purchases, and project reporting. Handles confidential information, greets visitors, responds to inquiries, and coordinates meeting documentation. Requires strong communication, organization, multitasking, accuracy, problem-solving, and Microsoft Office skills in a healthcare setting.

Provides high-level support to the CEO by managing calendars, correspondence, travel, meetings, events, records, expenses, communications, and board meeting logistics. Coordinates across executive assistants, handles confidential information, conducts research, prepares briefings and presentations, manages vendors, and supports strategic projects. The role is fully onsite in Lewisville, Texas, with occasional after-hours availability required.

Provides high-level administrative and organizational support to an Executive Managing Director. Responsibilities include complex calendar management, travel coordination, itinerary preparation, meeting and presentation support, expense reporting, correspondence, data analysis, project coordination, and confidential information management. The role requires strong Microsoft Office, digital collaboration, reporting, and document-management skills, along with proactive problem-solving, discretion, adaptability, and excellent communication.

Provides comprehensive administrative support to the Executive Director, executive team, and board of directors. Responsibilities include calendar and meeting management, board logistics, materials preparation, minute-taking, project and deadline tracking, research, intranet administration, compliance reporting, and coordination of staff meetings and events. The role requires proactive project follow-through, attention to detail, flexibility, and occasional travel for meetings or purchases.

Supports Vice President-level executives by managing calendars, travel, meetings, communications, files, office operations, expenses, budgets, and confidential information. Acts as a liaison with internal and external stakeholders, prepares correspondence and presentations, tracks action items, coordinates events, and assists with special projects and research. Requires strong organization, discretion, communication, time management, and Microsoft Office proficiency.

Supports the executive team by managing complex calendars, domestic and international travel, meeting preparation, expenses, and confidential information. Runs day-to-day office operations, including supplies, lunches, vendors, mail, shipments, visitors, onboarding logistics, and events. Also identifies process improvements and handles special projects. The role requires strong organization, communication, initiative, discretion, adaptability, and proficiency with Google Workspace and Slack.

Provides senior-level administrative and coordination support to the Office of the CFO Governance & Execution Team. Responsibilities include calendar and meeting management, travel coordination, document preparation, event logistics, onboarding support, confidential information handling, office and vendor coordination, expense reconciliation, and process improvement. The role requires professionalism, discretion, attention to detail, strong communication, and proficiency with Microsoft Office.

Provides high-level administrative support to the Head of Firm and Product Strategy and the Enterprise Strategy Group. Responsibilities include managing complex calendars across time zones, coordinating meetings and events, arranging domestic and international travel, preparing expenses and business materials, supporting strategic projects, and providing cross-coverage to assistants. The role requires discretion, sound judgment, strong communication, advanced Microsoft Office skills, and the ability to manage competing priorities in a fast-paced financial services environment.

Provide high-level administrative and operational support to the GM and VP and senior leaders. Manage complex calendars, correspondence, communications, meetings, travel, reports, presentations, SharePoint, office requests, confidential information, and cross-functional administrative initiatives. Coordinate competing priorities, business processes, leadership events, and special projects in a fast-paced office environment.

Provide executive support to Product VPs by managing calendars, meetings, travel, expenses, approvals, agendas, and action items. Partner with leadership teams and cross-functional stakeholders to optimize workflows, improve executive efficiency, support planning and internal events, and drive alignment on complex initiatives. Serve as a trusted, discreet thought partner while strengthening culture across hubs and remote teams.

Provide high-touch executive support and run day-to-day NYC office operations. Manage calendars, travel, vendor relationships, events, and operational systems. Support business development with research, outreach coordination, and materials. Coordinate across teams, onboard local hires, track action items, and solve operational blockers.

Supports the Senior Vice President of R&D and Quality by managing complex calendars, global travel, meetings, expenses, purchase orders, communications, visa applications, and special projects. The role coordinates with executives and stakeholders worldwide, prepares presentations, monitors goals, handles confidential information, and supports event management. Success requires strong organization, discretion, communication, analytical ability, adaptability, and proficiency with Microsoft Office and Teams.