Top Executive Assistant Jobs

Provides executive and site support to the VP and Chief of Staff of Pharmacy Services. Responsibilities include managing complex calendars, travel, expenses, meetings, presentations, communications, confidential information, deliverables, and stakeholder inquiries. The role also coordinates Chicago office operations, space planning, supplies, facilities requests, meeting logistics, AV setup, catering, and colleague engagement activities. This is a hybrid position requiring three days per week in the Chicago office.

Provides high-level administrative and executive support to U.S. Space Force leadership in a classified environment. Responsibilities include calendar and meeting management, executive correspondence and briefing preparation, tasker and suspense tracking, travel coordination, records maintenance, stakeholder communication, and handling sensitive information. The role requires extensive government or corporate executive support experience, active TS/SCI eligibility, proficiency with Microsoft Office and Defense Travel System, and the ability to manage competing priorities independently.

Supports the Founder by managing priorities, follow-through, travel, events, outreach, meeting preparation, writing projects, and personal logistics. The role also researches prospects, tracks business development opportunities in HubSpot or Salesforce, coordinates global events, and manages action items across workstreams. Success requires strong organization, proactive communication, fluent English and French, discretion, and the ability to work effectively in a varied, fast-paced agency environment.

Supports the CEO and Chief of Staff by managing complex calendars, travel, logistics, confidential information, and executive priorities. Runs the Wall Street office, reception, client and guest visits, vendors, catering, events, restaurant reservations, and meeting preparation. Conducts LinkedIn research and creates attendee lookbooks while providing administrative support to senior stakeholders and client teams.

Support the CEO and founders by managing calendars, coordinating investor, customer, and partner communications, organizing board meetings and company events, preparing agendas and materials, tracking follow-ups, and handling sensitive information discreetly in a fast-paced startup environment.

Supports the President and leadership team by managing calendars, travel, correspondence, meetings, expenses, communications, records, and special projects. The role requires discretion with confidential information, strong organization, proactive problem-solving, and effective coordination with internal and external stakeholders.

Manages the EVP and Global Chief People Officer’s complex calendar, international travel, expenses, correspondence, meetings, office projects, team routines, and confidential information. Coordinates stakeholders, tracks actions and deadlines, supports executive events and onboarding, and improves office processes. Uses Microsoft 365, Teams, SharePoint, Outlook, and AI-enabled productivity tools to increase organization and follow-through while representing the executive office with discretion and sound judgment.

Provides executive administrative support and coordinates daily office operations. Responsibilities include managing calendars, travel, meetings, communications, records, supplies, vendors, deliveries, events, reports, deadlines, and project follow-ups while maintaining confidentiality and supporting leadership initiatives.

Provides executive and administrative support to the Provost, Vice President of Academic Affairs, and academic deans. Responsibilities include meeting preparation, email triage, information flow, budget reconciliation, project tracking, action-item follow-up, room scheduling, student evaluations, course reviews, events, grants, and thesis and portfolio review coordination.

Provides high-level administrative, calendar, communication, travel, meeting, expense, and project management support to senior clinical and clinical trial leaders. Coordinates complex domestic and international travel, conferences, meetings, invoices, purchase orders, and sensitive communications. The role requires discretion, proactive prioritization, strong organization, adaptability, confidentiality, and responsiveness in a fast-paced biotechnology startup environment.

Provides high-level administrative and office management support to the President and senior leadership. Responsibilities include complex calendar and travel management, meeting and event coordination, leadership communications, confidential materials, vendor relationships, budgets, office operations, and project follow-up. Requires strong organization, judgment, communication, confidentiality, multitasking, and Microsoft Office proficiency, with occasional after-hours availability.

Supports SVP and AVP executives by strategically managing complex calendars, global travel, meeting preparation, communications, logistics, events, and confidential initiatives. Coordinates with executive assistants and senior stakeholders, tracks action items, facilitates leadership meetings, and provides proactive onsite support. The role requires exceptional discretion, judgment, organization, and the ability to manage rapidly changing priorities across multiple time zones.

Provides high-level administrative and operational support to North America Integrated Supply Chain executives. Responsibilities include managing calendars, communications, meetings, reports, presentations, domestic and international travel, expenses, confidential information, stakeholder coordination, executive events, and office processes. The role requires strong organization, discretion, judgment, communication, and the ability to manage competing priorities in a global, fast-paced office environment.

Supports the CEO as a highly trusted right hand by managing their calendar, inbox, travel, priorities, board and investor coordination, meeting preparation, office operations, vendors, events, expenses, and special projects. The role requires exceptional organization, discretion, communication, judgment, and the ability to anticipate needs in a fast-paced, in-person startup environment.

Provides high-level administrative support to the VP of Finance for the Analytical Sciences Division. Responsibilities include complex calendar management, domestic and international travel planning, expense reporting, meeting logistics, executive communications, follow-up, business meeting support, backup coverage, and special projects. The role requires discretion with confidential information, strong organization, communication, problem-solving, and time-management skills, along with onsite availability in Milford, Massachusetts.

Provides high-level executive support, including complex calendar management, global travel coordination, expense processing, meeting logistics, and stakeholder engagement. Owns Boston office operations, supplies, facilities coordination, vendor relationships, employee amenities, events, and operational efficiency initiatives. Partners with senior leaders and the Executive Assistant team to support strategic priorities, leadership meetings, and company-wide programs.

Provides high-level administrative support to the General Manager and site leadership team at a mining operation. Coordinates priorities, meetings, communications, reporting, and site activities while handling confidential information. Provides relief support to the Site Administrator and helps maintain smooth administrative operations. The role requires strong organization, communication, discretion, Microsoft Office skills, safety awareness, and flexibility in a fast-paced heavy industry environment.

Supports the Executive Director of Advancement and Advancement team through executive administration, calendar management, donor and prospect database support, fundraising reporting, event planning, correspondence, documentation, meeting notes, inventory, and logistics. The role requires strong organization, communication, confidentiality, judgment, multitasking, and proficiency with office productivity tools and CRM systems. Occasional evening and weekend event work is required.

Provides high-level confidential administrative support to a Vice President or executive team. Responsibilities include managing calendars, correspondence, calls, visitors, travel, meetings, committees, agendas, reports, spreadsheets, records, contract administration, and board materials. The role also coordinates staff meetings, prepares minutes, monitors agenda reports, and serves as a liaison between management, internal departments, and external customers.

Provides autonomous administrative and executive support to the Senior Director of Procurement and Logistics. Responsibilities include calendar and travel management, correspondence, briefing materials, expense reconciliation, event planning, vendor relationship coordination, presentation support, conference logistics, confidential communications, and cross-departmental collaboration.

Supports Athleta’s CEO by managing complex calendars, meetings, travel planning, expenses, priorities, communications, confidential information, and follow-up. Builds trusted relationships across Athleta and Gap Inc., coordinates administrative teams, supports special projects, and helps employees connect with resources. Requires strong judgment, discretion, organization, communication, Microsoft Office proficiency, and 6+ years of related experience, including senior executive support.

Supports a C-suite executive by managing calendars, complex domestic and international travel, meetings, events, expenses, communications, visitors, and confidential records. Coordinates with senior executives, board members, government officials, military leaders, and external partners while handling shifting priorities and maintaining discretion. The role requires strong organizational, communication, judgment, and relationship-management skills, familiarity with government or military protocols, and hybrid on-site availability in Reston, Virginia.

Provides administrative and organizational support to executives, the Board of Directors, and organizational programs. Coordinates meetings, prepares materials, supports communications, manages confidential information, and assists with special projects. The role requires strong organization, discretion, professionalism, communication skills, and the ability to manage multiple priorities. Responsibilities also include dictation, transcription, medical file handling, internet research, and general office administration.

Provides senior administrative, executive assistant, travel, calendar, document, human resources, and office support to a U.S. Army Project Office. Handles sensitive information, prepares correspondence and reports, advises on written communications, supports leadership functions, and may train junior administrative staff.

Provides administrative support to a Vice President by managing calendars, meetings, schedules, correspondence, presentations, reports, filing, inventory, communications, bookkeeping, budget purchases, and project reporting. Handles confidential information, greets visitors, responds to inquiries, and coordinates meeting documentation. Requires strong communication, organization, multitasking, accuracy, problem-solving, and Microsoft Office skills in a healthcare setting.