Top Office Manager Jobs in San Diego, CA

Provides executive support to the Partner and President/CGO while managing San Diego office operations. Responsibilities include complex calendar scheduling, expense and timesheet administration, executive travel, client and employee events, vendor and swag management, building access, office supplies, mail, shipping, onboarding, conference room technology, and internal communications. The role requires proactive coordination, discretion, flexibility, and occasional weekend availability within a structured hybrid schedule.

Manages reception, visitor services, office facilities, supplies, seating, vendors, mail, onboarding support, events, safety procedures, equipment, expenses, and workplace requests. Coordinates building access, maintenance, deliveries, relocations, and basic IT or AV troubleshooting while supporting employee experience and business continuity. Requires strong organization, communication, multitasking, office technology proficiency, and prior office management, hospitality, or administrative experience.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Manages daily operations for a small- to medium-sized client site, including contracted copy, courier, print, hospitality, imaging, and mail services. Leads and develops employees, manages performance and staffing, ensures service quality and SLA compliance, maintains customer relationships, supports financial and operational goals, and prepares reporting and business reviews. The role also drives process improvement, resolves service issues, and ensures compliance with company policies, safety requirements, and contractual obligations.

Manages daily operations for a small- to medium-sized site, leads a team, oversees contracted office services, and ensures service quality, efficiency, compliance, and financial performance. Maintains customer relationships, manages service-level commitments, supports reporting and business reviews, develops employees, addresses performance matters, and identifies process improvements and service enhancements.

Manage daily office operations and front desk coverage (M-F 8:00–4:30), greet visitors, process incoming/outgoing mail and checks, maintain office and kitchen inventory, manage calendars and shared mailboxes, post WorkVivo announcements, handle TownSq requests, produce monthly meeting slides, support event planning and special projects, and coordinate keys/fobs/parking passes and welcome packets.