Top Office Manager Jobs in Philadelphia, PA

Manages daily operations for a professional engineering consulting office, including client and visitor support, meetings and events, onboarding, executive travel and calendars, supplies, facilities coordination, expenses, documents, mail, and corporate liaison duties. The role requires proactive independent work, strong organization, polished communication, and advanced proficiency with Microsoft Office and business software.

Leads day-to-day branch operations, supervising five employees across warehouse, inventory, logistics, customer service, and administration. Responsibilities include improving processes, maintaining inventory accuracy, coordinating order fulfillment and deliveries, resolving operational issues, managing expenses and purchasing, and supporting branch performance. The role requires hands-on leadership in both office and warehouse environments, with a focus on efficiency, safety, customer satisfaction, and team accountability.

Manages daily office administration, visitor and telephone coverage, supplies, records, payments, deposits, invoices, and accounting support. Coordinates event setup, contracts, tastings, vendor documentation, schedules, reports, permits, purchasing, and service appointments. Provides administrative support to leadership while tracking deadlines, maintaining accurate files, communicating across departments, and resolving routine discrepancies.

Oversee office administration, supervise clerical staff, maintain employee and program records, track training compliance, support HR and payroll processes, process invoices, maintain fiscal documentation, manage supplies, conduct file audits, and assist program leadership with operational needs while following confidentiality and HIPAA requirements.

Manage day-to-day office operations, administrative systems, accounting support, HR onboarding, facilities coordination, records retention, and project compliance. Prepare and proofread reports, proposals, and correspondence; process invoices, expenses, timesheets, and accounts payable; support project managers with billing and contract requirements; coordinate new-hire activities; maintain office supplies and equipment; and assist with business development, proposals, events, and management reporting using Deltek.

Oversee daily office operations, supplies, equipment, vendors, records, budgets, and administrative processes. Coordinate employee onboarding and offboarding, workspace and technology setup, drug testing, orientation, meetings, events, and trainings. Serve as a liaison among office staff, leadership, field employees, and external partners. Handle communications and visitors while supporting employee engagement and compliance with safety procedures, corporate policies, and regulations.

Supports the CEO’s strategy and daily office operations through analytical problem-solving, tactical project management, executive presentations, status reporting, information flow management, and process improvements. The role coordinates competing priorities across stakeholders, synthesizes complex qualitative and quantitative information, and enables senior leaders to make timely decisions. It reports to the Chief of Staff and requires discretion, strong communication, advanced Excel and PowerPoint skills, and experience in professional services, consulting, operations, or transformation.

Manages daily headquarters office operations, facilities, supplies, vendors, reception coverage, visitors, policies, events, and workplace logistics. Provides advanced administrative and executive support, including calendar management, travel booking, expenses, invoicing, procurement, onboarding, presentations, and confidential correspondence. Coordinates building management, office moves, equipment, safety procedures, and employee engagement activities while supporting senior leadership and collaborating with administrative teams.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Manage admissions office operations for Middle and Upper School: serve as first contact for prospective families, schedule visits, process applications and testing, maintain databases and records, prepare materials for committee meetings, assist with events, reconcile invoices and credit card, and provide administrative support to the Director of Enrollment Management.