Top Office Manager Jobs in Philadelphia, PA

Manages daily headquarters office operations, facilities, supplies, vendors, reception coverage, visitors, policies, events, and workplace logistics. Provides advanced administrative and executive support, including calendar management, travel booking, expenses, invoicing, procurement, onboarding, presentations, and confidential correspondence. Coordinates building management, office moves, equipment, safety procedures, and employee engagement activities while supporting senior leadership and collaborating with administrative teams.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Manage branch administrative and operational support including employee onboarding and compliance, tracking certifications/licenses, payroll/time tracking, invoicing and payables, procurement, job file and project support, monthly safety materials, and supervise a part-time admin assistant. Ensure policy and safety compliance and support the Branch Manager with additional administrative duties.

Manage admissions office operations for Middle and Upper School: serve as first contact for prospective families, schedule visits, process applications and testing, maintain databases and records, prepare materials for committee meetings, assist with events, reconcile invoices and credit card, and provide administrative support to the Director of Enrollment Management.