Top Office Manager Jobs in Philadelphia, PA

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

The Office Manager oversees HQ administrative and operational functions, including vendor relationships, facilities coordination, office supplies, events, mail, courier services, and invoices. The role supports IT onboarding, hardware fulfillment, phone systems, intranet and software administration, visitor management, and internal communications. It requires strong organization, communication, vendor-management, confidentiality, multitasking, and problem-solving skills, along with at least three years of relevant experience.

Provides executive administrative support, including calendar management, correspondence, briefing materials, office logistics, stakeholder communication, event and protocol coordination, and domestic and international travel planning. Ensures compliance with Department of State administrative and travel policies while managing invitations, attendance, venues, transportation, documentation, and post-event follow-up.

Manage branch administrative and operational support including employee onboarding and compliance, tracking certifications/licenses, payroll/time tracking, invoicing and payables, procurement, job file and project support, monthly safety materials, and supervise a part-time admin assistant. Ensure policy and safety compliance and support the Branch Manager with additional administrative duties.

Provide administrative support to senior leaders and manage day-to-day office operations. Responsibilities include calendar and travel management, preparing correspondence and presentations, expense and budget tracking, vendor and facilities coordination, event planning, committee support, onboarding assistance, and maintaining confidential information while improving administrative workflows.

Manages daily operations for a one- to three-person legal office site, including staff supervision, client billing, invoicing, customer issue resolution, document production, shipping, hospitality, facilities coordination, inventory, scheduling, reporting, training, and profitability. Ensures confidential legal documents are handled accurately and efficiently while maintaining service quality, compliance, productivity, and customer relationships.

Manages daily operations for a one- to three-person legal office services site. Supervises and develops staff, oversees billing, invoicing, scheduling, document production, mail, hospitality, facilities coordination, inventory, customer issue resolution, payroll accuracy, reporting, profitability, and quality compliance. Supports legal workflows involving confidential documents, court filings, trials, and legal records while maintaining strong relationships with attorneys, clients, vendors, and internal teams.

Manage admissions office operations for Middle and Upper School: serve as first contact for prospective families, schedule visits, process applications and testing, maintain databases and records, prepare materials for committee meetings, assist with events, reconcile invoices and credit card, and provide administrative support to the Director of Enrollment Management.