Top Office Manager Jobs in Philadelphia, PA

Manage branch administrative and operational support including employee onboarding and compliance, tracking certifications/licenses, payroll/time tracking, invoicing and payables, procurement, job file and project support, monthly safety materials, and supervise a part-time admin assistant. Ensure policy and safety compliance and support the Branch Manager with additional administrative duties.

Provide administrative support to senior leaders and manage day-to-day office operations. Responsibilities include calendar and travel management, preparing correspondence and presentations, expense and budget tracking, vendor and facilities coordination, event planning, committee support, onboarding assistance, and maintaining confidential information while improving administrative workflows.

Manage admissions office operations for Middle and Upper School: serve as first contact for prospective families, schedule visits, process applications and testing, maintain databases and records, prepare materials for committee meetings, assist with events, reconcile invoices and credit card, and provide administrative support to the Director of Enrollment Management.

Manage office operations including billing, accounts receivable/payable, payroll/benefits data collection, month-end close support, budget analysis, and supervise front-desk/clerical staff. Act as manager-on-duty as needed, handle collections, assist sales, complete special projects, and ensure compliance with company policies and regulations.

Oversees accounting and HR functions for a senior housing community including payroll, benefits administration, resident billing and collections, accounts payable, file maintenance, petty cash, workers' compensation, new hire orientation, and staff supervision. Ensures confidentiality, regulatory compliance, participation in Manager on Duty, training, and community events.

Part-time in-office Office Manager responsible for front-of-house visitor experience, meeting coordination and catering, office operations and supplies, liaison with property management, mail and delivery handling, onboarding support, and event execution. Acts as central point of contact for employees, visitors, vendors, and leadership while maintaining confidentiality and professionalism.

Manage daily office operations and facilities, supplies, events, and travel logistics while providing executive support to the COO (inbox triage, calendar management, correspondence, and project follow-up). Maintain vendor relationships, inventory systems, and hospitality for meetings and events; handle sensitive information with discretion and proactively improve processes.

Manage industry member communications, registration, and customer support for the Sundance Film Festival Industry Office. Maintain email lists, registration databases, and member resources; coordinate applications, troubleshoot registration issues, support onsite festival operations, and produce post‑Festival materials and wrap report.

Manage and maintain festival registration data and ticketing systems, provide email and in-person customer support, troubleshoot registration issues, update Airtable/Google Sheets, assist with sales agent registration and reporting, audit passes, finalize registration metrics, and produce a written wrap report.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.