Top Executive Assistant Jobs

Provides confidential executive and administrative support to the Vice President of Research and Electrochemical Safety team. Responsibilities include complex calendar and travel management, meeting and event coordination, correspondence and briefing preparation, records and report maintenance, budget and expense tracking, presentation development, meeting-note synthesis, and liaison support across stakeholders.

Provides proactive administrative support to executive leaders by managing calendars, meetings, travel, correspondence, expenses, confidential information, presentations, and special projects. Coordinates meeting logistics, agendas, minutes, catering, facilities, technology, and communications across departments. Supports strategic planning and prepares reports and presentation materials while maintaining professionalism, organization, discretion, and effective communication.

Provides executive administrative support through travel and expense coordination, reporting, project tracking, communications, event planning, visitor assistance, office and conference room management, asset tracking, clerical tasks, and coordination of office technology and maintenance requests. The role requires construction project administrative experience, strong Microsoft Office skills, organization, initiative, and customer service orientation.

Provides high-level, confidential administrative support to the President of Life Solutions and the leadership team. Responsibilities include calendar and travel management, meeting and event coordination, executive correspondence, board communications, expense reporting through Concur, presentation development, phone coverage, file management, and support for senior leaders. The role requires strong organization, writing, judgment, confidentiality, interpersonal skills, and proficiency with Microsoft Office and global executive operations.

Provides high-level administrative and operational support to firm partners, especially tax partners, while assisting wealth management and marketing leadership. Responsibilities include complex calendar and travel management, client meeting coordination, documentation tracking, compliance and CPE records, due-date reporting, internal dashboard maintenance, and marketing event coordination. The role serves as a confidential, professional liaison among partners, clients, internal teams, and external contacts.

Provides direct administrative and organizational support to the CEO and COO, including calendar management, communications, presentations, document systems, meeting coordination, and follow-through. Supports Board administration through meeting logistics, minutes, RSVP tracking, and maintaining governance records. Manages general office operations, including guest reception, phone calls, mail, catering, supplies, and pantry inventory. Requires discretion, strong organization, communication, technology skills, and sound judgment.

Provide high-level, confidential executive support to Church senior leaders: manage calendars, travel, meetings, communications, documents, research, project coordination, and liaison duties. Anticipate needs, prioritize competing demands, maintain discretion, and support events, purchasing, and budget tasks in a fast-paced, on-site environment.

The Executive Assistant provides administrative support to fee earners, manages calendars, travel arrangements, expenses, and ensures effective communication while maintaining a collaborative and proactive work environment.

Provide high-touch support to senior leaders: manage complex calendars, coordinate meetings and travel, develop executive presentations, draft communications, track action items, implement efficiencies, use productivity and AI tools, handle confidential information, and support cross-functional initiatives and special projects.

Provide high-level administrative and operational support to three C-level executives, managing calendars, travel, meetings, documentation, and cross-functional coordination. Track projects, contracts, expenses, onboarding, and event logistics while maintaining confidentiality and supporting finance, legal, and operations.

Provide high-level support to company executives by coordinating calendars and meetings, recording minutes, tracking strategic initiatives, drafting executive communications, maintaining operational dashboards and documentation, managing special projects, researching technology improvements, and improving internal processes to keep priorities moving across teams.

Provide executive-level support to company leadership: manage calendars and meetings, record minutes and track action items, maintain strategic planning tools and operational dashboards, draft and edit executive communications, coordinate implementation of initiatives, manage special projects, and research technology solutions to improve operational efficiency.

Provide high-impact executive support to sales leadership by managing complex calendars, triaging requests, coordinating domestic and international travel, protecting confidential pipeline and comp information, improving cross-functional communication, tracking action items and initiatives, and organizing sales events and offsites to increase leadership productivity and execution velocity.

Provide high-impact executive support to up to four Partners: manage complex calendars, communications, meetings, travel, and office operations. Draft communications, coordinate events, capture meeting minutes, and improve processes while handling confidential information and using AI tools.

Support two senior founders with high-level executive assistance: manage complex calendars, anticipate and resolve operational issues, prepare meetings and materials, coordinate domestic and international travel, act as primary liaison, handle confidential information, drive strategic initiatives, and improve processes across the organization.

Provide executive-level administrative support to attorneys: manage calendars, travel, billing, drafting/proofreading legal documents, organize filing systems, coordinate meetings, supervise and mentor support staff, and act as liaison between attorneys, clients, and internal teams to ensure timely project delivery.

Provide high-touch executive support to the CEO and CTO: own complex calendars, build systems and workflows, triage communications, manage logistics and travel, track commitments, and act as a calm, discreet partner who improves leadership effectiveness.

Provide high-impact executive support to the CEO: manage calendar and inbox, prepare meeting briefs, track action items, lead administrative team, drive strategic projects (fundraising, product launches, SOPs), handle personal logistics, and leverage AI/CRM tools to automate workflows. Growth path to Chief of Staff and responsibility for scaling executive operations.

Provides high-level administrative support to the Managing Partner by managing calendars, communications, meetings, travel, events, project timelines, documents, confidential information, and follow-up activities. Acts as a liaison with lawyers, department heads, vendors, and business professionals; tracks deadlines, prepares agendas, coordinates logistics, maintains files, and supports information governance.

Provides executive administrative support to IHSC leadership by managing calendars, correspondence, taskings, meetings, travel, reports, records, and office procedures. Screens calls and visitors, routes inquiries, prepares and reviews documents, compiles data, tracks assignments, supports project updates, and trains staff on administrative processes. The role requires proficiency with Microsoft Office, Adobe Acrobat, electronic work environments, and confidentiality requirements involving HIPAA, the Privacy Act, and personally identifiable information.

Supports the Chief Legal Officer and Legal team through calendar management, meeting and board meeting coordination, meeting materials, team communications, expense tracking, action-item follow-up, and ad hoc projects. The role requires discretion, strong organization, proactive problem-solving, excellent communication, and the ability to manage confidential information and competing priorities in a fast-paced environment.

Support the President and leadership team by managing complex calendars, meeting preparation, communications, domestic travel, expenses, confidential information, events, and personal logistics. Coordinate with Finance, Operations, clients, vendors, and stakeholders while handling local errands in the Oakland area. The role requires discretion, strong judgment, excellent communication, Microsoft 365 proficiency, schedule flexibility, and reliable driving for a hybrid work schedule.

Provides executive administrative, clerical, scheduling, correspondence, records-management, data-entry, meeting, and deadline-tracking support to senior leadership in an Air Force legal office. Serves as a liaison with installation personnel, external agencies, and community organizations; prepares reports and briefing materials; manages inquiries and electronic files; and safeguards confidential information, government records, equipment, and credentials. The role is full-time and primarily on-site at Offutt Air Force Base.

Provides executive-level administrative support to leaders in the Product organization. Responsibilities include complex calendar and meeting coordination, visitor scheduling, expense management, travel planning, team event support, cross-functional collaboration, meeting readiness, and proactive conflict resolution. The role requires independent judgment, strong organization, effective communication, problem-solving, and proficiency with Microsoft productivity tools. The assistant must work proactively, manage competing priorities, and support executives in a fast-paced high-tech environment.

Provides executive administrative support by managing calendars, scheduling meetings, coordinating travel, processing expenses, maintaining task lists, and liaising with executives and their teams. The role requires anticipating management needs, handling confidential information, communicating precisely, resolving routine issues, and providing occasional after-hours or weekend support during busy periods.