Top Office Manager Jobs in Miami, FL

Manages front-office administration, reception, mail, supplies, equipment, financial records, data entry, facility coordination, compliance, and patient privacy. Serves as the facility’s IT and HR designee, handling onboarding and offboarding, Paycom HRIS tasks, background checks, training, audits, personnel records, payroll time-sheet review, employee inquiries, and disciplinary or employment-related processes.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Provides executive administrative support, including calendar management, correspondence, briefing materials, office logistics, stakeholder communication, event and protocol coordination, and domestic and international travel planning. Ensures compliance with Department of State administrative and travel policies while managing invitations, attendance, venues, transportation, documentation, and post-event follow-up.

Provide high-level administrative, operational, and strategic support to senior leadership, managing complex calendars, travel (private and commercial), office operations, vendors, events, confidential information, and personal errands. Ensure flawless execution of multiple concurrent projects in a fast-paced, defense-sector environment and support executives with discretion, initiative, and strong communication.

The Office Manager will handle administrative tasks including event planning, inventory management, vendor relationships, onboarding support, and various operational projects to ensure smooth office functions.