Top Office Manager Jobs in Miami, FL

Manage daily headquarters and executive office operations, facilities, supplies, budgets, records, events, meetings, travel arrangements, and administrative projects. Serve as the liaison between executives, office staff, and cross-functional teams while maintaining a professional, organized workplace. Support leadership and HR with presentations, reports, policies, procedures, and confidential information. The role requires strong organization, communication, discretion, adaptability, and proficiency with workplace collaboration tools.

Manage front-office operations at a collision service center, including teammate training, payroll and HR administration, accounts payable and receivable, cash handling, and customer service. Ensure consistent adherence to company procedures through training and monitoring. The role requires customer-facing experience, accounting and payroll knowledge, software proficiency, communication skills, adaptability, and a valid driver’s license.

Supervise clerical staff in the in-house legal office, assign and monitor workflow, conduct performance reviews, maintain office calendar, handle inquiries, perform secretarial/paralegal tasks, and assist with hiring, training and projects to ensure efficient operations.

Provides administrative support to the Principal, including correspondence, meeting minutes, office supplies, events, and clerical supervision. Manages personnel records, hiring paperwork, certifications, leave and workers’ compensation coordination, time and attendance, and payroll support. Handles school activity payments, invoices, deposits, purchase orders, reimbursements, vendor documentation, expense reports, and internal accounts using financial systems.

Manages the Pediatrics Chair’s Office by overseeing daily operations, records, correspondence, scheduling, travel, supplies, expenses, budgets, internal controls, and communications. Supervises and develops office staff, supports faculty recruitment, prepares reports and meeting materials, reconciles corporate card expenses, and improves administrative processes. The role requires professionalism, discretion, strong organization, financial oversight, communication skills, and the ability to manage competing priorities in a fast-paced academic medical environment.

Manage day-to-day operations of AKAM’s Florida corporate office, including reception, visitor experience, supplies, vendors, facilities requests, mail, conference rooms, catering, events, and onboarding support. Partner with the People team on employee engagement and provide administrative support to executives and departments. Maintain a clean, organized, welcoming workplace while proactively resolving issues and improving office processes.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Provide high-level administrative, operational, and strategic support to senior leadership, managing complex calendars, travel (private and commercial), office operations, vendors, events, confidential information, and personal errands. Ensure flawless execution of multiple concurrent projects in a fast-paced, defense-sector environment and support executives with discretion, initiative, and strong communication.