Top Office Manager Jobs in Miami, FL

Manages office operations, procedures, records, supplies, payroll, budgets, internal controls, and clerical staff. Develops efficient office systems and policies, schedules and assigns work, monitors performance, recruits and trains employees, analyzes reports, and supports financial oversight and compliance with university policies.

Manages daily office operations supporting construction, restoration, and mitigation projects. Responsibilities include administrative oversight, expense and timecard management, accounting and invoicing support, project data and documentation tracking, subcontractor compliance, client communication, and coordination among project teams. The role also supports field teams, file reviews, onboarding activities, and occasional emergency services or CAT events while maintaining client satisfaction and accurate project records.

Manages daily departmental office operations, fiscal activities, personnel support, records, facilities, purchasing, travel, and administrative procedures. Oversees budgets, payroll adjustments, invoices, inventory, vendors, and Workday transactions while ensuring compliance with university policies. Serves as a liaison with Human Resources, Finance, Purchasing, Facilities, and IT; supports faculty, staff, students, and department leadership; coordinates calendars, meetings, onboarding, and special projects.

Manage day-to-day office operations, reception, visitor access, vendors, supplies, mail, conference rooms, events, board meeting logistics, interviews, travel coordination, onboarding, lunches, and office engagement. Support General Partners with discretion, maintain a welcoming and organized workplace, assist with office IT, and handle ad hoc administrative needs.

Manage daily Miami office operations and workplace services while providing high-level administrative support to executives. Responsibilities include complex calendar management, travel coordination, expense processing, meeting and event organization, executive materials, vendor and facilities coordination, supplies, onboarding support, space planning, invoices, and budget tracking. The role requires discretion, strong organization, communication, service orientation, and the ability to manage competing priorities in a fast-paced biotechnology environment.

Leads strategic analysis, scenario modeling, annual planning, forecasting, performance management, and executive reporting across Proofpoint’s Customer Office. Builds financial and operational models, evaluates investments and programs, develops KPIs and dashboards, ensures data governance, and supports Board-level decisions. Partners with Finance, Sales Operations, Business Intelligence, and Customer Office leaders across Customer Success, Renewals, Support, and Services.

Supports the CEO’s strategy and daily office operations through analytical problem-solving, tactical project management, executive presentations, status reporting, information flow management, and process improvements. The role coordinates competing priorities across stakeholders, synthesizes complex qualitative and quantitative information, and enables senior leaders to make timely decisions. It reports to the Chief of Staff and requires discretion, strong communication, advanced Excel and PowerPoint skills, and experience in professional services, consulting, operations, or transformation.

Manage daily headquarters and executive office operations, facilities, supplies, budgets, records, events, meetings, travel arrangements, and administrative projects. Serve as the liaison between executives, office staff, and cross-functional teams while maintaining a professional, organized workplace. Support leadership and HR with presentations, reports, policies, procedures, and confidential information. The role requires strong organization, communication, discretion, adaptability, and proficiency with workplace collaboration tools.

Supervise clerical staff in the in-house legal office, assign and monitor workflow, conduct performance reviews, maintain office calendar, handle inquiries, perform secretarial/paralegal tasks, and assist with hiring, training and projects to ensure efficient operations.

Manages the Pediatrics Chair’s Office by overseeing daily operations, records, correspondence, scheduling, travel, supplies, expenses, budgets, internal controls, and communications. Supervises and develops office staff, supports faculty recruitment, prepares reports and meeting materials, reconciles corporate card expenses, and improves administrative processes. The role requires professionalism, discretion, strong organization, financial oversight, communication skills, and the ability to manage competing priorities in a fast-paced academic medical environment.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.