Top Office Manager Jobs in Miami, FL

Provide high-level administrative, operational, and strategic support to senior leadership, managing complex calendars, travel (private and commercial), office operations, vendors, events, confidential information, and personal errands. Ensure flawless execution of multiple concurrent projects in a fast-paced, defense-sector environment and support executives with discretion, initiative, and strong communication.

The Office Manager will handle administrative tasks including event planning, inventory management, vendor relationships, onboarding support, and various operational projects to ensure smooth office functions.

Supervise clerical staff in the in-house legal office, assign and monitor workflow, conduct performance reviews, maintain office calendar, handle inquiries, perform secretarial/paralegal tasks, and assist with hiring, training and projects to ensure efficient operations.

Manage day-to-day office operations for the Miami office including HR (recruiting, training, performance, benefits), budgeting and accounts payable oversight, facilities and space management, supervision of support staff, procurement coordination, and special projects as assigned. Reports to Executive Partner and Chief of Office Operations.

Manage department purchasing, vendor relations, invoicing, credit card reconciliation, payroll deductions, inventory for Pro Shop and equipment, student employee hiring and events, ensure PCI and audit compliance, and support business operations and departmental meetings.

Manage executive calendaring and inbox triage, coordinate travel logistics, support People with interview scheduling and event execution, own ad hoc administrative tasks and vendor coordination, and proactively identify operational gaps and process improvements across the organization.

Part-time in-office Office Manager responsible for front-of-house visitor experience, meeting coordination and catering, office operations and supplies, liaison with property management, mail and delivery handling, onboarding support, and event execution. Acts as central point of contact for employees, visitors, vendors, and leadership while maintaining confidentiality and professionalism.

Manage industry member communications, registration, and customer support for the Sundance Film Festival Industry Office. Maintain email lists, registration databases, and member resources; coordinate applications, troubleshoot registration issues, support onsite festival operations, and produce post‑Festival materials and wrap report.

Manage and maintain festival registration data and ticketing systems, provide email and in-person customer support, troubleshoot registration issues, update Airtable/Google Sheets, assist with sales agent registration and reporting, audit passes, finalize registration metrics, and produce a written wrap report.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.