Top Office Manager Jobs in Miami, FL

The Office Manager/Executive Assistant supports the CEO by managing their calendar, coordinating logistics, overseeing office operations, and ensuring effective communication among stakeholders.

Provide high-level administrative, operational, and strategic support to senior leadership, managing complex calendars, travel (private and commercial), office operations, vendors, events, confidential information, and personal errands. Ensure flawless execution of multiple concurrent projects in a fast-paced, defense-sector environment and support executives with discretion, initiative, and strong communication.

The Office Manager will handle administrative tasks including event planning, inventory management, vendor relationships, onboarding support, and various operational projects to ensure smooth office functions.

Manage daily operations of a small-to-medium office, supervise and develop a team of three, oversee print/mail/courier/hospitality and conference room support, operate Ricoh printers/copiers, maintain SLAs and quality standards, handle service requests and reporting, and support process improvements. Must lift 50 pounds and stand for extended periods.

Run day-to-day Boca Raton office operations, manage vendors and supplies, support executive administrative tasks and new-hire onboarding, coordinate events and internal communications, and maintain office records, budgets, and logistics to ensure a smooth employee experience.

Manage day-to-day office operations for the Miami office including HR (recruiting, training, performance, benefits), budgeting and accounts payable oversight, facilities and space management, supervision of support staff, procurement coordination, and special projects as assigned. Reports to Executive Partner and Chief of Office Operations.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

The Site Manager oversees daily operations, leads a team, ensures service excellence, and fosters a positive work environment while driving innovation and collaboration.

Lead a team to manage daily site operations, ensure service quality, engage customers to improve processes, maintain audit/deadline standards, and provide training and development to staff.

Manage executive calendaring and inbox triage, coordinate travel logistics, support People with interview scheduling and event execution, own ad hoc administrative tasks and vendor coordination, and proactively identify operational gaps and process improvements across the organization.

Lead the Problem Management Office for North America Support to prevent recurring incidents through RCA, corrective actions, governance, and cross-functional remediation. Track and validate corrective actions, mentor problem managers, deliver executive reporting on systemic risk and prevention, and participate in escalations and governance as needed.