Top Office Manager Jobs in Pittsburgh, PA

Supports the Vice President of Supply Chain and Logistics through complex calendar management, meeting coordination, travel planning, communications, confidential information handling, and executive materials preparation. Leads follow-up on strategic initiatives, coordinates cross-functional supply chain activities, analyzes operational data, and prepares reports. Manages Pittsburgh headquarters facilities, vendors, contracts, space planning, emergencies, events, workplace experience, and employee engagement initiatives.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Provides administrative and customer service support to property management and maintenance teams. Responsibilities include office operations, records and file management, invoice processing, vendor setup, database updates, tenant communications, property walks, event support, and coordination with vendors, contractors, and internal teams. The role also maintains supplies and procedures, supports crisis communications, handles confidential information, and promotes AI tools to improve contract tracking, reporting, and operational efficiency.

Provides executive administrative support, including calendar management, correspondence, briefing materials, office logistics, stakeholder communication, event and protocol coordination, and domestic and international travel planning. Ensures compliance with Department of State administrative and travel policies while managing invitations, attendance, venues, transportation, documentation, and post-event follow-up.

Lead and manage the university-wide effort reporting program and non-financial post-award compliance. Oversee effort certification cycles, ensure audit readiness, resolve discrepancies, partner with IT to improve systems, advise faculty and research administrators, and provide training and process improvements to support complex research portfolios.