Top Office Manager Jobs in Pittsburgh, PA

Manages office administration, policies, procedures, supplies, vendors, payroll reconciliation, inventory processes, order documentation, and employee onboarding support. Ensures efficient, compliant, and confidential office operations while coordinating with internal departments, customers, service providers, landlords, and Human Resources. The role requires effective communication, multitasking, computer literacy, and occasional travel by vehicle and air.

Manages reception, client communications, correspondence, office operations, inventory, filing systems, and client experience for regional financial-services offices. Supports sales teams, seminars, and educational workshops while maintaining office organization and operational excellence. Requires strong phone support, communication, proofreading, Microsoft Office, Teams, accountability, and problem-solving skills. This is a full-time, in-office role with occasional evening hours and overtime.

Manages day-to-day office administration for a shopping center, supporting property management, retailers, vendors, shoppers, and internal teams. Responsibilities include office policies, scheduling, records, equipment, cash handling, accounts payable and receivable, budgeting, procurement, vendor relations, staff supervision, recruiting, onboarding, marketing support, inspections, crisis management, incident reporting, and special projects. The role requires flexible scheduling, including occasional nights, weekends, and holidays.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Provides administrative and customer service support to property management and maintenance teams. Responsibilities include office operations, records and file management, invoice processing, vendor setup, database updates, tenant communications, property walks, event support, and coordination with vendors, contractors, and internal teams. The role also maintains supplies and procedures, supports crisis communications, handles confidential information, and promotes AI tools to improve contract tracking, reporting, and operational efficiency.

Manage daily operations of a medium-to-large site or multiple sites, ensuring SLA compliance across contracted services. Hire, train, coach, and retain staff; lead performance management and succession planning. Drive customer satisfaction, operational improvements, reporting, and change management while collaborating with sales and internal teams to resolve issues and meet contractual objectives.

Manage daily operations of a medium-to-large site and team, ensuring SLA compliance across contracted services. Hire, train, retain, and evaluate staff; drive customer satisfaction, process improvements, reporting, and collaboration with sales and other business units.

Lead and manage the university-wide effort reporting program and non-financial post-award compliance. Oversee effort certification cycles, ensure audit readiness, resolve discrepancies, partner with IT to improve systems, advise faculty and research administrators, and provide training and process improvements to support complex research portfolios.