Top Office Manager Jobs in Pittsburgh, PA

Manages daily showroom office operations, including sales and order entry, paperwork verification, payment and financing processing, customer service, cash and account reconciliation, filing, payroll reporting, scheduling, training, and clerical support. Ensures accurate records, resolves discrepancies, monitors delinquent accounts, and supports compliance with company procedures.

Oversee daily office activities, administrative support, office equipment maintenance, petty cash, supply inventory, and records management. Provide clerical assistance, maintain efficient filing systems, and supervise office work activities. The role requires strong organizational, communication, customer service, and time management skills, proficiency with Microsoft Office, typing speed of at least 60 words per minute, and the ability to pass background and hair follicle drug screening.

Supports the CEO’s strategy and daily office operations through analytical problem-solving, tactical project management, executive presentations, status reporting, information flow management, and process improvements. The role coordinates competing priorities across stakeholders, synthesizes complex qualitative and quantitative information, and enables senior leaders to make timely decisions. It reports to the Chief of Staff and requires discretion, strong communication, advanced Excel and PowerPoint skills, and experience in professional services, consulting, operations, or transformation.

Manages office administration, policies, procedures, supplies, vendors, payroll reconciliation, inventory processes, order documentation, and employee onboarding support. Ensures efficient, compliant, and confidential office operations while coordinating with internal departments, customers, service providers, landlords, and Human Resources. The role requires effective communication, multitasking, computer literacy, and occasional travel by vehicle and air.

Manages reception, client communications, correspondence, office operations, inventory, filing systems, and client experience for regional financial-services offices. Supports sales teams, seminars, and educational workshops while maintaining office organization and operational excellence. Requires strong phone support, communication, proofreading, Microsoft Office, Teams, accountability, and problem-solving skills. This is a full-time, in-office role with occasional evening hours and overtime.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Lead and manage the university-wide effort reporting program and non-financial post-award compliance. Oversee effort certification cycles, ensure audit readiness, resolve discrepancies, partner with IT to improve systems, advise faculty and research administrators, and provide training and process improvements to support complex research portfolios.