Top Office Manager Jobs in Rochester, NY

Oversees office functions, supervises administrative staff, and maintains payroll and employee information. Manages accounts receivable and payable, billing updates, invoices, contracts, and HR coordination. Provides administrative support to sales, operations, and corporate departments; handles correspondence, data entry, errands, and location-specific duties such as social media, OSHA logs, expense reports, and production data. Requires strong organization, communication, supervisory, and Microsoft Office skills.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Manage front desk operations and maintain a professional office environment while providing direct administrative support to the CEO. Handle phone/email triage, visitor greeting, mail, filing, supply management, calendar and meeting coordination, correspondence, tracking follow-ups, and confidential documents. Support home care administrative functions, coordinate with operations/HR/compliance, and assist with special projects and internal communications.

Manage all aspects of office operations, onboarding new employees, plan team events, oversee financial operations, and assist the CEO with administrative tasks.