Top Office Manager Jobs in Rochester, NY

Lead and supervise the Sales Support Office handling retail billing, DMV/title processing, contract administration, funding, and deal flow. Train and schedule staff, ensure compliance with lender/DMV rules, coordinate with Sales/Finance/Accounting, and drive process improvements to maintain departmental efficiency and timely vehicle deliveries.

The Office Manager will coordinate daily operations, support HR, accounting, procurement, and ensure office organization and smooth communication among employees, vendors, and leadership.

Oversee daily office operations, facilities, supplies, and vendor coordination. Support accounting with AP/AR, invoice tracking, deposits, expense reporting, and audit documentation. Assist HR with recruiting, onboarding, recordkeeping, payroll documentation, and training. Provide administrative support to project teams by tracking deliverables, timelines, preparing reports and meeting notes, and coordinating meetings.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Manage executive calendaring and inbox triage, coordinate travel logistics, support People with interview scheduling and event execution, own ad hoc administrative tasks and vendor coordination, and proactively identify operational gaps and process improvements across the organization.

Manage all aspects of office operations, onboarding new employees, plan team events, oversee financial operations, and assist the CEO with administrative tasks.

Lead the Problem Management Office for North America Support to prevent recurring incidents through RCA, corrective actions, governance, and cross-functional remediation. Track and validate corrective actions, mentor problem managers, deliver executive reporting on systemic risk and prevention, and participate in escalations and governance as needed.