Top Office Manager Jobs in Rochester, NY

The Office Manager supports daily school operations by serving as a contact for students, families, and staff; managing enrollment, attendance, student records, and information systems; handling bill pay, accounting, procurement, and supplies; and coordinating event logistics. The role requires strong organization, communication, accuracy, time management, and the ability to manage competing priorities calmly. One to three years of teaching or school administrative office experience is required, while Spanish proficiency is preferred.

Manages administrative and operational functions for the Office of the Provost and Academic Affairs. Responsibilities include stakeholder support, office processes, facilities and purchasing coordination, student staff supervision, executive scheduling, event logistics, travel coordination, confidential academic integrity records in Maxient, database reporting, onboarding support, expense processing, and budget tracking. The role requires independent judgment, discretion, process development, and cross-functional collaboration.

Consult as a fractional Office Manager for hedge funds, private equity firms, and family offices. Improve operational processes, create and execute monthly action plans, diagnose roadblocks, break goals into actionable steps, implement policies and controls, evaluate progress via KPIs, and maintain detailed consulting records while providing implementation resources.

Manage front desk operations and maintain a professional office environment while providing direct administrative support to the CEO. Handle phone/email triage, visitor greeting, mail, filing, supply management, calendar and meeting coordination, correspondence, tracking follow-ups, and confidential documents. Support home care administrative functions, coordinate with operations/HR/compliance, and assist with special projects and internal communications.

Manage all aspects of office operations, onboarding new employees, plan team events, oversee financial operations, and assist the CEO with administrative tasks.

Provides executive administrative support, including calendar management, correspondence, briefing materials, office logistics, stakeholder communication, event and protocol coordination, and domestic and international travel planning. Ensures compliance with Department of State administrative and travel policies while managing invitations, attendance, venues, transportation, documentation, and post-event follow-up.

Oversee daily office operations, facilities, supplies, and vendor coordination. Support accounting with AP/AR, invoice tracking, deposits, expense reporting, and audit documentation. Assist HR with recruiting, onboarding, recordkeeping, payroll documentation, and training. Provide administrative support to project teams by tracking deliverables, timelines, preparing reports and meeting notes, and coordinating meetings.