Office Manager

The Office Manager keeps the office spinning right round by keeping our office up-to-date, informed, and organized! If you’re a master of office procedures, our Lamar office procedures, our Lamar office in Rochester, New York, is now hiring a new management team member to help us bring outdoor advertising campaigns to life for brands in Rochester, NY, and the surrounding areas.

The purpose of the Office Manager is to oversee all office functions and responsibilities, supervise administrative staff, maintain payroll hours, and work closely with Human Resources on company-wide policies and regulations.

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• Check reviews and company updates on our Glassdoor page.
• Learn more about our Great Place to Work certification.

What you can expect from us:

• A Monday-Friday 8a-5p work schedule 
• An hourly range of $28.50 - $30.50/ hour, depending on relevant experience and qualifications
• 120 hours of paid time off (PTO) that increases with tenure
• 12 paid company holidays, including Presidents' Day and Juneteenth
• A comprehensive training program 
• Career advancement opportunities
• Ongoing professional development and internal leadership programs to maximize your career potential
• Multiple medical plan options and health savings account
• Hospital, Critical Illness, and Accident coverage
• Short & long-term disability and paid parental leave
• Employee Stock Purchase Plan
• 401k plan with company match
• Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
• A people-first culture that invests in connection, community involvement, and transparency around employee feedback

What we are looking for in YOU:

• Ability to mentor and train other Office Managers and administrative personnel
• Must possess effective supervisory skills such as: excellent communication, listening, problem-solving, and a proactive approach to potential issues
• Requires an excellent command of the English language, both written and verbal
• Skill in speaking with persons of various social, cultural, economic, and educational backgrounds.
• Requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
• Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
• Must be able to work independently and as a team member
• Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to use fax machines, copiers, scanners, and binding machines
• Requires the ability to handle different challenges each day and adequately prioritize those demands

Education and experience:

• High School Diploma or Equivalent
• A college degree in Business, Business Administration, or a related field is preferred.
• 4 years of experience in outdoor advertising is required. In lieu of experience, a college degree or 6 years of applicable experience in an office environment will be accepted.
• Or equivalent combination of education and experience
• Notary Public Preferred

Please note: Upon submitting your application, you will be asked to complete an 8-15 minute personality assessment. This assessment compares your professional soft skills to the skills required for success in this role. Please answer honestly; this is not a test! Not completing this assessment could result in disqualification from consideration for this position. 

Candidates with a disability in need of an accommodation to fulfill our application requirements should email [email protected].

A day in the life:

• Supervise one or more administrative personnel
• Maintain accounts receivable for the company. Includes making calls, sending correspondence, updating the ATB (Aged Trial Balance), and communicating with the sales department about past due accounts
• Responsible for updating the billing system, including client information, accounts, and contracts.
• Maintain accounts payable for the company.  Includes processing invoices, recording pertinent information (company, date, amount, etc.), coding invoices to the correct department, and sending invoices to corporate for payment
• Act as a liaison for corporate Human Resources.  Includes assisting in the hiring and affirmative action process, maintaining employee information, assisting employees with benefit questions, workers’ compensation, and assisting with any other human resource requirements as needed.
• Provide administrative assistance to all employees, as needed, such as assisting the sales department in preparing contracts, answering collections questions, providing invoice copies, assisting operations employees with payroll, etc.
• Provide information, including compensation, to corporate departments (Payroll, Human Resources, Credit department, Accounts Payable, Accounts Receivable, etc.) as needed.
• Run errands as needed.  For example, going to the post office for stamps, sending certified mail, making deposits, etc.

The following duties may vary, depending on the location's needs: 

• Will most likely share or oversee the following administrative duties: answering phones, typing correspondence, inputting and researching data, inputting and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content
• May support Operations with administrative duties such as: maintenance of OSHA logs, handling Operations Manager’s and GM’s expense reports upon request, misc. truck mileage reporting, petty cash, etc.
• Complete any special requests/projects from the General Manager, Sales Manager, or Operations Manager

Physical Demands and Work Environment

• The primary work environment for this position is an office.
• The physical demands for this position include light lifting, seeing (with a focus on reading, acuity, and depth perception), and talking.
• Nights spent away from home traveling are less than 10%.

Who we are:

Founded in 1902, Lamar Advertising Company is one of the largest outdoor advertising companies in the world. With over 360,000 displays across the United States and Canada, Lamar is dedicated to helping both local businesses and national brands reach broad audiences every day.

We provide ad space through:

• Billboards
• Interstate logos
• Handpainted murals
• Transportation and airports
• The largest network of digital billboards in the United States

We live by the Golden Rule, and we operate with honesty and integrity in every aspect of our business. We are open with our employees, transparent with our customers, and loyal to the communities in which we serve. While Lamar is a large company, each office has its own culture and family atmosphere, making employees feel connected both locally and nationally.

We are committed to sustainable and environmentally friendly business practices and use a number of innovative strategies to reduce our environmental impact. Please click here to learn more about Lamar's green initiatives.

Lamar is an EEO/AA employer, including Individuals with Disabilities, Protected Veterans, and any other State or Federally Protected characteristic.

Please note: Lamar Advertising does not sponsor or take over sponsorship of a work visa. Only candidates with U.S. work authorization not requiring sponsorship will be considered for employment.

SMS and Email Communications: By providing your contact information and submitting this form, you agree to receive email and SMS communications from Lamar Advertising Company regarding job opportunities, hiring events, and career-related updates. Message and data rates may apply. You can opt out at any time by emailing [email protected] or replying 'STOP' to text messages. Your information will be processed in accordance with our privacy policy.

Disability Self-Identification: When applying for a job with Lamar, you will be asked to voluntarily self-identify whether you have a disability. Please take a moment to watch this video for clarification on why we're asking for this information!

California Resident Disclaimer: California Residents - Lamar collects personal information in the ordinary course of considering job applicants. This information may include, for example, name, address, phone number, and other contact information, employment history, reference contact information, and any other information provided by an applicant to Lamar.  By submitting an application, you consent to the use or sharing of this personal information solely for the purpose of consideration for employment by Lamar. Lamar will not sell this information.

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