Top Administrative Assistant Jobs

Provides high-level administrative support to senior corporate finance executives. Responsibilities include managing complex calendars, scheduling meetings, coordinating travel, preparing correspondence and presentations, facilitating communication with stakeholders, organizing finance events and conference calls, and assisting with special projects. The role is onsite in Charlotte, North Carolina and requires strong organization, discretion, confidentiality, and proficiency with Microsoft Office tools.

Provides high-level administrative support to senior corporate finance executives. Responsibilities include managing complex calendars, scheduling meetings, coordinating travel, preparing correspondence and presentations, facilitating stakeholder communication, organizing finance events and calls, and supporting special projects. The role requires discretion, strong organization, advanced Microsoft Office skills, and at least five years of experience supporting senior executives in a corporate environment.

Provides administrative and personal assistance to the CEO, including calendar and travel management, correspondence, document editing, meeting coordination, filing, expense reconciliation, and confidential information handling. Oversees office supplies, equipment, facility maintenance coordination, vehicle records, event memorabilia, apparel, and touring calendars. Builds relationships with clients, vendors, employees, and press contacts while supporting the Executive Assistant and general organizational operations.

Provides administrative and scheduling support to GRA leaders and teams, including meeting coordination, travel booking, expense reports, calendar management, presentations, meeting summaries, onboarding support, organizational chart maintenance, recruitment assistance, confidential information handling, and IT request management.

Provides administrative and operational support to the Sales Department by coordinating contracts, quotes, bids, bonds, insurance documents, visitor schedules, customer communications, and departmental records. Manages company store operations, including merchandise ordering, inventory, transactions, sales tracking, and month-end reporting. Serves as a professional contact for customers, vendors, fire service personnel, and internal teams while using Microsoft Office, Adobe, quote-writing software, and company systems.

Oversee front desk operations, patient registration, check-in and check-out, payment collection, phone and document management, cash reconciliation, inventory, and compliance documentation. Support front desk staff, coordinate with clinical teams, train new employees, address patient concerns, maintain accurate records, and contribute to quality and safety programs while ensuring efficient, professional patient service.

Provides daily administrative support to the Executive Vice President of International Business, including calendar and communication management, document filing, expense reports, travel arrangements, invoices, purchase orders, contract deadlines, receipt allocation coordination, EPG and VOD metadata updates, marketing and sales assistance, and event planning.

Provides comprehensive administrative support to senior leadership, including calendar and travel management, meeting coordination, correspondence and presentation preparation, confidential information handling, file organization, deadline tracking, stakeholder communication, and follow-up on action items. The role also supports project management and process improvements while proactively anticipating executive needs and maintaining accurate, efficient operations.

Provides administrative and litigation support to staff counsel attorneys handling insurance defense matters. Responsibilities include preparing legal documents, electronic court filings, docket and deadline management, discovery coordination, case-file organization, trial preparation, vendor scheduling, and communication with courts, opposing counsel, claims professionals, experts, and vendors. The role also ensures compliance with court rules, protects confidential information, and supports efficient legal department operations.

Provides executive administrative support to the Associate Vice President of Primary Giving, including calendar management, travel, expenses, communications, budgeting, meetings, reporting, and confidential duties. Supervises and trains administrative staff, coordinates workflows, maintains records and databases, supports office and facilities needs, resolves inquiries, and ensures policy compliance across the Primary Giving team.

Provides executive and client-service support to a Managing Director and Financial Advisors. Responsibilities include calendar and meeting management, confidential communications, recruiting coordination, advisor onboarding, client support, reporting, expense reconciliation, office and facilities coordination, presentations, special projects, and training new team members. The role requires strong organization, communication, discretion, attention to detail, and flexibility for overtime in a fast-paced wealth management environment.

Provide front-of-house reception and workplace services, supporting hospitality, mail, supplies, contractors, and basic AV setup. Assist the CRES Manager with health & safety checks, move logistics, event coordination, purchase orders, and internal communications to ensure a professional, compliant, and well-run office environment.

Provide front-line, customer-facing administrative support for an immunization records program: receive and process requests, search and update state records, verify and issue records per Arizona regulations and privacy standards, manage mail and documentation, and handle high request volumes independently after training.

Performs general clerical and receptionist duties: answers phones, data entry, filing (electronic and hard copy), mail distribution, basic reporting, scanning/fAXing, and basic research to resolve administrative issues. Supports company policies, confidentiality, and safety requirements.

Provide on-site administrative and clerical support to administrative staff and facility leadership. Manage calendars, communications, filing, data entry, and meeting coordination. Prepare and proofread documents, maintain records and office supplies, handle confidential information, take meeting notes, and complete additional assigned administrative tasks to keep daily operations organized and efficient.

Provide front-desk and administrative support for a campus: manage reception staff, route calls, greet visitors, process admissions inquiries, assist events and assessments, handle data entry, purchase orders, inventory, shipping/receiving, vendor paperwork, and general office supplies and maintenance coordination.

Provide administrative support to Regional Service and Marketing Managers by preparing reports, handling inquiries and complaints, assisting with budgets, managing schedules and calendars, documenting meetings, coordinating travel and hotel reservations, and supporting special projects.

Provide administrative and document management support to the project management team: maintain site drawings and prints, document tool and equipment evaluations, and create inventory and packing lists for maintenance spares, tools, and spare parts. Support development of manufacturing work instructions and ensure accurate site documentation.

Provide clerical support to the program director and staff including reception, data entry, case file and database management, purchasing and budget tracking, travel coordination, community outreach, and occasional on-call client support while maintaining regulatory compliance.

Provide high-level administrative support: complex calendar management, travel booking, meeting and event planning, expense and budget tracking, document and communication preparation, PO creation, space/equipment coordination, special projects, and team culture support for leaders and teams.

Provides administrative, scheduling, communications, logistics, travel coordination, reporting, and on-site support for NSW leadership assessment programs. Maintains candidate and panelist records, prepares warnings and surveys, coordinates Defense Travel System transactions, reconciles accounting records, supports audit readiness, and may moderate competency interviews. Requires discretion, accuracy, customer service, and interaction with senior military leadership.

Provide comprehensive administrative support to the senior leadership team, including managing calendars, travel arrangements, and expense processing while maintaining confidentiality and professionalism.

Provides clerical and administrative support through filing, data entry, correspondence, phone and visitor assistance, scheduling, document preparation, inventory management, and records maintenance. The role supports multiple departments, coordinates calendars, maintains office supplies, and helps ensure efficient daily office operations.

Leads and trains clerical staff while performing complex administrative and secretarial duties. Coordinates patient charts and records, supports workflow changes, resolves patient and administrative issues, delivers operations training, maintains statistical data, and ensures accurate, timely completion of essential functions.

Provides onsite administrative support, including accurate data and time entry, invoice and work order processing, expense reporting, database updates, phone coverage, mail handling, and reporting. Uses Microsoft Office and Adobe while coordinating with cross-functional teams, correcting data errors, maintaining confidentiality, and supporting daily office operations.