Administrative Assistant
FT Day
Job Description:
Do you have a passion for helping people? Do you love working closely with people?
If your answer is yes, this career may be just perfect for you.
Qualifications:
- Managing two front desk receptionists
- Will support multiple (3-4) leaders/department's
- Responsible for answering incoming calls politely, routing calls promptly and accurately to the proper staff member or voicemail.
- The ability to take accurate messages when necessary.
- Greet visitors in a friendly, welcoming, and professional manner and direct them to their proper destination.
- Process and distribute lead inquires timely and accurately to Admission personnel.
- Assist as necessary with special admission events, including but not limited to open houses, orientations, high school field trips, etc.
- Assist with data entry and special projects as needed. Assist with the execution of direct mail and bulk mail projects.
- Facilitate and proctor the Admission assessment.
- Manage local campus purchase orders.
- Order office supplies.
- Order and maintain student scrub inventory.
- Collect vendor invoices and packing slips for transfer to corporate accounting.
- Keep copiers full of paper, staples, and toner; order replacement as needed.
- Maintain phone extension list.
- Coordinate maintenance requests with building management.
- Shipping and receiving of all packages.
- Other duties as assigned.
- Strong customer service skills
Benefits:
- Health insurance
- Paid time off
- 401K with matching
- Major Holidays off
- Competitive Pay
- High school diploma, or general education degree (GED). Minimum two years experience in an administrative role.
Skills Required
- Manage two front desk receptionists
- Support multiple (3-4) leaders/departments
- Answer and route incoming calls, take accurate messages
- Greet visitors professionally and direct them appropriately
- Process and distribute lead inquiries to Admissions personnel
- Assist with special admission events (open houses, orientations, field trips)
- Assist with data entry, special projects, direct mail and bulk mail execution
- Facilitate and proctor the Admission assessment
- Manage local campus purchase orders and order office supplies
- Order and maintain student scrub inventory
- Collect vendor invoices and packing slips for transfer to corporate accounting
- Maintain copiers (paper, staples, toner) and phone extension list
- Coordinate maintenance requests with building management
- Handle shipping and receiving of packages
- Strong customer service skills
- High school diploma or GED
- Minimum two years experience in an administrative role
What We Do
The College of Health Care Professions (CHCP) is a Texas-based, accredited allied healthcare training provider founded in 1988. It specializes in preparing adult learners for rewarding careers through over 20 accredited programs, including Medical Assisting, Sonography, and Surgical Technology. Operating through ten campuses across Texas and online, CHCP emphasizes hands-on learning and workforce readiness to bridge the gap in qualified healthcare support professionals.
