Administrative Assistant
Who We Are
Donnelly-Boland and Associates is a woman-owned CPA and management consulting firm that helps small businesses, startups, not-for-profit companies, and government agencies run a wide range of back-office operations. Founded in 1992 by Fay K. Boland, we have grown from 1 to over 100 highly trained employees through our dedication to our clients, our principles of operational excellence, and our commitment to continuous improvement. Whether our clients run a leading edge technology company, a coffee shop, a large non-profit, or a government agency, they depend on our strategic expertise and our flawless tactical execution to keep their back office running smoothly.
Our Mission
Our mission is to be recognized as the premier partner for a comprehensive suite of back-office services while maintaining a culture that emphasizes family, innovation, and inclusivity.
Who You Are
You are a highly organized professional who thrives in fast-paced environments where precision and discretion matter. You take pride in being dependable—someone senior leaders can trust to keep priorities aligned, schedules on track, and sensitive information handled with the utmost integrity.
You have a natural ability to anticipate needs before they arise, staying one step ahead and ensuring nothing falls through the cracks. Managing multiple priorities doesn’t overwhelm you; it energizes you. You bring structure to complexity, maintain calm under pressure, and consistently deliver polished, accurate work.
Detail-oriented by nature, you notice the small things that make a big difference. You communicate clearly and professionally, build strong working relationships, and approach every task with a proactive, solutions-focused mindset. Above all, you are committed to operational excellence and take ownership of your role in supporting leadership success.
Position Summary We are seeking a highly organized and detail-oriented Adminstrative Assistant to provide comprehensive support to senior leadership. This role requires exceptional dependability, discretion, and the ability to manage multiple priorities with precision. The ideal candidate demonstrates strong organizational skills, unwavering integrity, and a proactive approach to ensuring operational efficiency.
Key Responsibilities
- Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements
- Prepare, proofread, and edit correspondence, reports, and presentations with a strong attention to detail
- Manage confidential information with the utmost integrity and professionalism
- Serve as a reliable point of contact between executives and internal/external stakeholders
- Organize and maintain files, records, and documentation systems for easy retrieval and accuracy
- Track deadlines, follow up on action items, and ensure timely completion of tasks
- Coordinate meetings, including agendas, materials, minutes, and logistics
- Anticipate executive needs and proactively resolve issues to support daily operations
- Assist with project management and process improvements to enhance efficiency
Qualifications
- Proven experience as an Administrative Assistant or in a similar administrative role
- Exceptional attention to detail and accuracy in all work
- Strong organizational and time-management skills with the ability to prioritize effectively
- Demonstrated dependability and ability to handle responsibilities with minimal supervision
- High level of integrity and discretion in handling sensitive information
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and other relevant tools
- Ability to multitask and adapt in a fast-paced environment
Core Competencies
- Detail-Oriented: Consistently produces accurate, high-quality work with careful attention to specifics
- Dependable: Reliable, punctual, and committed to meeting deadlines and expectations
- Organized: Maintains structured systems and manages competing priorities efficiently
- Integrity: Handles confidential information with discretion and demonstrates ethical decision-making
Skills Required
- Proven experience as an Executive Assistant or in a similar administrative role
- Exceptional attention to detail and accuracy
- Strong organizational and time-management skills with the ability to prioritize effectively
- Dependability and ability to handle responsibilities with minimal supervision
- High level of integrity and discretion when handling sensitive information
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and other relevant tools
- Ability to multitask and adapt in a fast-paced environment
What We Do
Donnelly-Boland and Associates, a Certified Woman-owned Business Enterprise, is a CPA and consulting firm that provides an array of professional services including Accounting, Communications and Development, Consulting, Financial Services, Human Resources, Information Technology, and Taxes. At Donnelly-Boland and Associates, we offer extensive experience providing these services to businesses, individuals, nonprofits, and government agencies. We provide a unique combination of accounting and consulting services to help you run your business or agency at optimum efficiency. Incorporated in 1992, Donnelly-Boland and Associates is headquartered locally with offices in Baldwin, Brentwood, and Waynesburg. We assist a variety of organizations, large and small, on both an interim or more permanent basis. Our professionals take a personal approach, using their in-depth knowledge of today’s complex financial environment to provide customized services that meet your needs today while planning for tomorrow.
