Top Administrative Assistant Jobs

Provides administrative support for a mortgage office, including calendar management, meeting and travel coordination, invoice review, reporting, inventory and supply orders, phone coverage, filing, events, errands, and light loan processing. Assists loan officers with loan file completion and other duties. Requires bilingual English/Spanish communication, computer proficiency, organization, attention to detail, and the ability to work independently and collaboratively.

Manage the television station’s front desk, greet visitors, answer calls, coordinate guests, handle mail and deliveries, and maintain organized lobby areas. Provide business office support by processing invoices, assisting with accounts payable and receivable, conducting credit reference checks, ordering supplies, coordinating staff events and client functions, and assisting managers with administrative tasks.

Provides administrative and executive support to senior leaders and a nationwide litigation team. Responsibilities include scheduling, travel coordination, expense reports, meeting logistics, task tracking, litigation operations updates, agreement-letter coordination, annual review support, Salesforce record maintenance, materials editing, and special projects. The role requires proactive organization, strong communication, attention to detail, and the ability to manage competing deadlines in a fast-paced legal office.

Provides administrative and supplier support by preparing and monitoring purchase orders, ordering parts, updating inventory records, entering data, handling correspondence, receiving packages, assisting visitors, and operating office equipment. The role researches inventory discrepancies, maintains warranty information, meets deadlines, adapts to changing priorities, and communicates professionally with coworkers, vendors, clients, and the public.

Provides administrative support for a property management portfolio, including correspondence with owners and housing agencies, data entry, reporting, waitlist management, tenant recertifications, calendar coordination, and team training. The role requires strong organization, communication, time management, and proficiency with Microsoft Office applications. Property management experience and knowledge of lease-ups, MSHDA subsidies, and fair housing are preferred or required competencies.

Provides administrative and project coordination support for a one-year OCHIN/Epic implementation. Coordinates meetings, calendars, agendas, logistics, documentation, trackers, rosters, decision logs, deliverables, communications, and follow-up. Maintains organized project files and a reliable source of truth, monitors deadlines and ownership, escalates risks and overdue items, and handles confidential operational and patient-related information with discretion.

Provides clerical and administrative support for a service branch, including scanning and maintaining virtual job files, accounting data entry, record verification, purchase order processing, DocuWare updates, shipping and receiving, freight-cost retrieval, and retail parts-flow review. Requires accurate multitasking, professional communication, Microsoft Office proficiency, ERP or Sage experience, light accounting knowledge, and at least five years of administrative assistance experience.

Supports the Property Manager and Assistant Property Manager in managing a residential community. Greets residents and visitors, provides customer service, maintains secure building entry, conducts common-area inspections, schedules resident tours, assists with applications, monitors surveillance systems, and handles phone calls. The role requires holiday and inclement-weather coverage, occasional support at other communities, and may involve exposure to bodily fluids with appropriate training and protective equipment.

Supports the hotel Engineering department through administrative coordination, work order and preventive maintenance tracking, vendor communication, purchasing follow-up, project organization, compliance documentation, and cross-department communication. The role maintains records, schedules, invoices, inspection logs, and project updates while helping prioritize guest-impacting repairs, room readiness, safety needs, and property improvements in a luxury hospitality environment.

Supports the Property Manager and Assistant Property Manager with community administration, resident and visitor customer service, guest registration, building security monitoring, common-area inspections, resident tours, applications, and phone screening. The role maintains a welcoming property environment, works holidays and inclement weather days, and may provide coverage at other supportive housing communities.

Provides HR and general office administrative support, including maintaining employee and consumer records, onboarding documentation, compliance tracking, office supplies, filing, data entry, reporting, mail, reception, and phone coverage. Supports EVV administration through exception monitoring, documentation, timesheet reconciliation, audit preparation, employee assistance, and payroll and billing readiness. May conduct home visits and provide cross-departmental operational support.

Provides clerical and administrative support by managing schedules, correspondence, calendars, records, documents, invoices, office supplies, travel arrangements, and communications. The role requires strong organization, attention to detail, Microsoft Office proficiency, confidentiality, customer service, and the ability to manage multiple priorities in a professional office environment.

Supports the Marketing Department by coordinating promotional materials, contracts, ticket sellers, inventory, statistics, billing, payroll, timesheets, tour records, gifting paperwork, deposits, and operational reports. Assists marketing leadership with strategy execution, department coordination, profitability monitoring, vendor and broker relationships, and administrative processes. Regular attendance is required.

Provides evening administrative and office management support for a healthcare clinic. Responsibilities include insurance verification, electronic health record data entry, client scheduling and appointment reminders, copayment collection, provider schedule management, reception and call routing, inventory control, and maintaining a clean, confidential, safe environment. Requires patient-facing communication, organization, customer service, and adherence to infection-control precautions.

Provides part-time administrative and operational support to academic departments, including scheduling meetings and events, preparing correspondence and materials, coordinating faculty recruitment and exams, managing files and departmental data, supporting purchasing and travel reimbursements, monitoring expenses, creating reports, and maintaining confidentiality. The role also assists with event logistics, promotional content, communications, and shared administrative coverage across Paul College departments.

Provides administrative and executive support to the CFO and Executive Assistant, including calendar management, meeting coordination, domestic and international travel booking, expense reporting, receipt reconciliation, and budget tracking. Supports office operations, supplies, deliveries, facilities requests, visitor management, meetings, events, and off-sites. Handles confidential information, competing priorities, special projects, and ad hoc requests in a fast-paced Houston office environment.

Provides executive administrative support to four senior leaders, including complex calendar management, travel planning, meeting logistics, leadership events, presentations, communications, expense management, and administrative processes. The role requires strong organization, discretion, communication, judgment, and relationship-building while supporting a large technology and data organization. The employee must be based in the Boston area and work in-office regularly during standard business hours.

Provides administrative and operational support for the Grooming Sales and Market Strategy & Planning organization. Responsibilities include calendar and meeting management, event and customer meeting coordination, onboarding support, procurement and purchase order assistance, inventory and materials tracking, communications, office routines, field execution, and process improvement. The role is primarily onsite and requires strong organization, communication, discretion, problem-solving, and proficiency with Microsoft Office tools.

Provide high-level administrative and operational support to senior Department of Energy executives. Responsibilities include complex calendar and meeting coordination, executive correspondence, note-taking, briefing preparation, domestic and international travel logistics, timekeeping, budget tracking, project and event support, process documentation, records management, and independent resolution of non-routine challenges. The role requires discretion, strong communication, advanced Microsoft Office skills, and extensive executive administrative experience.

Provides administrative support for efficient office operations, including answering calls, scheduling meetings, assisting visitors, filing, copying, scanning, travel arrangements, supply and inventory management, equipment maintenance coordination, and professional communication. The role also supports administrative projects, responds to information requests, and contributes to team organization and productivity.

Provides advanced administrative and operational support to primary care and dental clinic leaders. Responsibilities include complex calendar management, meeting coordination, minutes and action tracking, Epic in-basket coverage planning, provider template coordination, communications, meal and training logistics, onboarding support, operational reporting, dashboard maintenance, and occasional front-desk coverage. The role requires confidentiality, HIPAA compliance, independent prioritization, and collaboration across clinical and administrative teams.

Provides administrative and office support, including phone coverage, calendar scheduling, payroll and time-card processing, accounts payable, reporting, purchase orders, filing, mail processing, and file maintenance. Communicates with stores, vendors, managers, and team members regarding security and alarms. Uses Microsoft Office, Lotus, and security software while preparing routing templates and status reports.

Provides comprehensive administrative and office support, including calendar and travel coordination, meeting and event planning, correspondence, filing, expense and invoice tracking, research, reporting, procurement, vendor coordination, and facilities support. Maintains professional communication with internal and external stakeholders, supports office technology and workspace needs, and handles confidential or export-controlled documentation. Requires strong organization, judgment, discretion, adaptability, and Microsoft 365 proficiency.

Serve as the first point of contact for customers in a high-volume contact center. Answer inbound calls, understand customer needs, provide solutions, create work orders and sales opportunities, document interactions, and collaborate with internal teams to resolve inquiries. The role requires professionalism, empathy, organization, strong communication, dependable attendance, and availability for the 10:00 a.m. to 7:00 p.m. shift.

Provides front-office assistance to customers, visitors, staff, and community partners while supporting case management administration. Duties include answering calls, coordinating meetings, preparing documents, maintaining client and program files, entering data, tracking timesheets, managing office supplies, and delivering confidential, professional customer service. The role requires on-site attendance, collaboration with diverse populations, and occasional local driving to support office operations.