Top Administrative Assistant Jobs

Provide high-level administrative support: complex calendar management, travel booking, meeting and event planning, expense and budget tracking, document and communication preparation, PO creation, space/equipment coordination, special projects, and team culture support for leaders and teams.

Provides administrative, scheduling, communications, logistics, travel coordination, reporting, and on-site support for NSW leadership assessment programs. Maintains candidate and panelist records, prepares warnings and surveys, coordinates Defense Travel System transactions, reconciles accounting records, supports audit readiness, and may moderate competency interviews. Requires discretion, accuracy, customer service, and interaction with senior military leadership.

Provide comprehensive administrative support to the senior leadership team, including managing calendars, travel arrangements, and expense processing while maintaining confidentiality and professionalism.

Provides clerical and administrative support through filing, data entry, correspondence, phone and visitor assistance, scheduling, document preparation, inventory management, and records maintenance. The role supports multiple departments, coordinates calendars, maintains office supplies, and helps ensure efficient daily office operations.

Leads and trains clerical staff while performing complex administrative and secretarial duties. Coordinates patient charts and records, supports workflow changes, resolves patient and administrative issues, delivers operations training, maintains statistical data, and ensures accurate, timely completion of essential functions.

Provides onsite administrative support, including accurate data and time entry, invoice and work order processing, expense reporting, database updates, phone coverage, mail handling, and reporting. Uses Microsoft Office and Adobe while coordinating with cross-functional teams, correcting data errors, maintaining confidentiality, and supporting daily office operations.

Manages office operations, calendars, communications, filing, mail, inventory, equipment, databases, certifications, employee records, and administrative workflows. Handles calls, visitors, job application inquiries, website updates, and general clerical tasks. Assists with payroll and bookkeeping while maintaining confidentiality, organization, professionalism, and responsiveness. The role requires flexibility, attention to detail, strong communication, and the ability to meet deadlines in a full-time office environment.

Supports daily administrative and office operations for a homeless outreach program. Responsibilities include managing calls and visitors, scheduling, invoices, supplies, equipment, mail, inventory, client charts, data collection, database updates, and reports. The role requires strong organization, multitasking, communication, and a calm, professional approach when working with clients and community partners.

Provides administrative and staff support for the foster care case management team from the St. James office. Responsibilities include supporting organizational operations, working with office equipment, maintaining typing proficiency, and assisting staff serving children and families in surrounding communities.

Provides administrative and operational support for education programs by maintaining confidential records, databases, files, inventories, and documentation. Handles phones, correspondence, billing, purchase orders, mail, customer assistance, enrollment processing, meeting coordination, vendor research, and compliance procedures. Supports staff and leadership in a fast-paced, trauma-informed educational environment while managing multiple priorities and sensitive information.

Provide administrative support to compliance managers for trucking operations: track expirations, audit road and fuel tax, manage ELD issuance and tracking, handle title work, invoicing, PPE inventory, maintain equipment/driver files, perform audits and follow-ups, use TMW and Motive, and interact professionally with drivers, customers, and carriers.

Provides day-to-day administrative support for a program director and staff, including scheduling meetings, data entry, documentation, billing authorization, client records, inventory, shipping, forms, reports, mail, payroll support, and staff orientation. Interacts with program participants and community agencies while maintaining organized office operations and prioritizing multiple assignments. Requires strong communication, computer, organizational, and time-management skills, plus a valid driver's license, insurance, and flexibility to travel.

Provide remote administrative support: answer calls, manage calendars and meetings, prepare correspondence and reports, maintain office equipment and supplies, support visitors, and run basic database reports.

Provide administrative and front-desk support at a behavioral health service site: schedule appointments, maintain records, enter consumer data, assist with billing and benefits, answer phones, handle protected health information per HIPAA, and support office flow and patient-centered services.

Provide clerical and organizational support to multiple attorneys, paralegals, and analysts: draft legal correspondence, manage calendars, prepare documents, handle legal citations, court filing awareness, time entry, and mentor teammates. Maintain Microsoft Office files and redline documents; multitask across several projects.

The Bilingual Administrative Assistant will support legal team operations by managing communications, scheduling, filing, and providing general administrative assistance while ensuring confidentiality and efficiency.

Serve as central contact for tenants and customers; track and document work orders, preventive maintenance, inventory, warranties, and service requests; operate CMMS (NCMMS/Maximo); manage email/phone triage; generate reports; handle scheduling, electronic filing, correspondence, and other administrative tasks.

The Administrative Assistant will manage veterinary appointment confirmations, client communication, medical records, and coordinate with the sales team for follow-ups and client orders, ensuring high client service standards.

Provide administrative and litigation support to attorneys including calendaring and docketing deadlines, managing electronic case files, e-filing, scheduling, client and opposing counsel communications, timekeeping and billing support, conflicts checks, and general office tasks.

Provide administrative support for a DYCD/COMPASS after-school program: manage student registration, attendance, documentation, budgets, supplies, and communications with families, staff, and finance. Maintain organized records, support staff and volunteers, and assist Program Director and Site Supervisor to ensure smooth program operations.

Provide general office support including email/voicemail handling, scheduling, word processing, copying, fax distribution, destroying sensitive documents, assisting with orientations and commencement, outreach to dropped students, and executing special projects while ensuring compliance with FERPA, GDPR, Title IX, and university policies.

The Administrative Assistant will manage document processing, customer inquiries, organize the office, and provide shipping and packing support. The role requires multitasking, strong internet skills, and effective communication with customers and team members.

Provide administrative support including greeting visitors, answering phones, onboarding temporary staff, maintaining filing and office supplies, posting job ads, processing correspondence, scheduling meetings/travel, and working on special projects in a fast-paced office environment.

The Administrative Assistant handles daily administrative tasks, data entry, report generation, phone answering, scheduling, and supporting school staff.

Provide daily administrative support at the Duluth office: manage and review student records, assist families and schools with records inquiries, facilitate student withdrawals, perform data entry, answer phones and email, receive visitors, and support principal and teachers with assigned tasks.