The Role
Provide front-line, customer-facing administrative support for an immunization records program: receive and process requests, search and update state records, verify and issue records per Arizona regulations and privacy standards, manage mail and documentation, and handle high request volumes independently after training.
Summary Generated by Built In
Immunization Records Administrative Assistant
Location: Phoenix, AZ 85007 — 100% Onsite
Pay Rate: $20/hr W2 (1099 option available)
Job Type: Contract
Start Date: June 22, 2026 (tentative)
Duration: Through December 31, 2026
Schedule: Monday to Friday, 8:00 AM to 5:00 PM (no overtime)
Deadline: June 15, 2026
About the Role
SunSoft Online is seeking a detail-oriented Administrative Assistant for a contract opportunity with an Arizona state agency in downtown Phoenix. This is a customer-facing role supporting an immunization records program. You will serve as the primary contact for managing, processing, and issuing immunization records to individuals and agencies in compliance with state regulations and privacy standards.
What You Will Do
- Act as the first point of contact, providing empathetic and professional service to individuals requesting records via phone, email, or in person
- Search, update, and retrieve patient data within a state records system to ensure accurate, up-to-date records
- Review, verify, and issue immunization records to patients and agencies in adherence to Arizona regulations and privacy standards
- Manage a high volume of requests efficiently (mail, fax, email, phone) and work independently after initial training
- Receive, sort, and deliver incoming mail and packages to intended recipients
Required Qualifications
- At least 1 year of administrative support experience, preferably in a healthcare or public health setting
- Proficiency in MS Office (Word, Excel) and Google Workspace, with strong email management
- Excellent verbal and written communication skills with professional phone and email etiquette
- Strong attention to detail and accuracy in handling confidential records
- Highly organized multitasker with strong time-management skills
- Local to the Phoenix metro area (current city and state must be listed on resume)
- Available for an in-person interview within one week
- Able to start within two weeks of an offer
- No visa sponsorship available
Preferred Qualifications
- Familiarity with Adobe Acrobat for creating and organizing PDF documents
- Experience with the Arizona State Immunization Information System (ASIIS)
- Prior customer service experience with a polished, professional demeanor
To Apply
Submit your resume with your current city and state listed.
Apply here: https://sunsoftonline.zohorecruit.com/jobs/sunsoftonline
SunSoft Online - Connecting talent with opportunity since 2006.
Skills Required
- At least 1 year of administrative support experience (preferably in healthcare or public health)
- Proficiency in MS Office (Word, Excel) and Google Workspace with strong email management
- Excellent verbal and written communication skills with professional phone and email etiquette
- Strong attention to detail and accuracy in handling confidential records (privacy compliance)
- Highly organized multitasker with strong time-management skills
- Local to the Phoenix metro area (current city and state must be listed on resume)
- 100% onsite in Phoenix, AZ, Monday-Friday 8:00 AM to 5:00 PM
- Available for an in-person interview within one week
- Able to start within two weeks of an offer
- No visa sponsorship available / must be authorized to work without sponsorship
- Experience with Adobe Acrobat for creating and organizing PDFs
- Experience with the Arizona State Immunization Information System (ASIIS)
- Prior customer service experience with a polished, professional demeanor
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The Company
What We Do
SunSoft Online is a US-operated IT consulting and technology services company that has been delivering solutions since 2006. The firm specializes in IT consulting, project delivery, and workforce support, focusing on placing highly qualified IT professionals—such as security engineers and product managers—with Arizona state agencies, government clients, and enterprise organizations across the United States.
