Top Office Coordinator Jobs

Processes invoices, check requests, tax bills, deposits, sales contracts, and closing documents. Maintains vendor insurance compliance, utility accounts, records retention, reports, files, supplies, mail, and administrative workflows. Supports sales contract administration and coordinates communications, scheduling, tracking, follow-up, and document handling. Works independently with limited supervision and vendor interaction.

Manages front desk operations for a healthcare clinic, including greeting patients, answering calls, scheduling and confirming appointments, processing check-in and check-out, updating electronic health records, collecting payments and insurance information, and managing supplies. Provides professional customer service while handling confidential information and coordinating with providers and staff. The role is full-time, onsite, and requires at least one year of similar administrative experience.

Coordinates mailroom operations, including preparing, sorting, scanning, routing, and tracking HOA mail. Maintains office, kitchen, and supply inventories; operates and reports issues with office equipment; codes invoices; greets visitors; routes calls; responds to resident requests; updates property management records; and provides general administrative support.

Provide high-level executive administrative support and coordinate office operations for Public Affairs. Manage complex calendars, travel, expense reporting, meeting logistics, stakeholder communications, facilities liaison tasks, event coordination, confidential materials, and special projects to ensure smooth departmental operations and executive readiness.

Provides administrative and operational support to the Office of the Ombuds, including executive calendar management, meeting coordination, correspondence, reports, presentations, outreach, training, policy research, and confidential information handling. Supports senior executives and leadership while coordinating office activities and communications for the United States Marshals Service mission.

Provides front desk coverage, greets visitors, manages calls and building access, supports new-hire onboarding, maintains office supplies and common areas, coordinates mail, vendors, meetings, events, food orders, and workplace services. Processes supplier setup and invoices in Workday, assists with financial administration, and supports emergency response activities while delivering professional service in a busy office environment.

Manages daily clinical and clerical operations, including staffing schedules, employee supervision, patient-care standards, service delivery, and coordination between clinical and support teams. Develops departmental goals, supports care delivery system improvements, and maintains an efficient professional work environment. Oversees business functions such as strategy, project management, budgeting, and financial operations while ensuring quality patient care and alignment with organizational objectives.

Provides front-desk and administrative support in a behavioral healthcare clinic, including greeting clients, scheduling appointments, maintaining staff schedules, updating records, verifying insurance, processing EHR data, completing financial assessments, collecting payments, reconciling funds, and generating compliance reports.

Provides professional front-desk support by answering and directing calls, welcoming visitors, maintaining reception areas, processing mail and shipments, managing office shipping supplies, and supporting customer orders and employee sample requests. Coordinates with customers and internal teams to resolve order issues while maintaining accurate records, strong organization, and a professional office environment.

Provides front-office and administrative coordination for a behavioral healthcare office. Responsibilities include greeting clients and visitors, managing calls, supporting clinical staff, scheduling appointments, preparing charts, maintaining records, processing copays, ordering supplies, coordinating medical records, and assisting with office operations and financial tasks.

Oversee School Based Health Center operations in partnership with the Practice Manager. Supervise and train Office Coordinators, support registration and billing processes, resolve operational issues, collaborate with clinical staff, and maintain effective service for culturally diverse youth populations. This is a temporary interim position with a 7:30 a.m. to 3:30 p.m. schedule.

Coordinates daily office operations, including supplies, inventory, shared spaces, meeting logistics, food orders, facilities requests, purchasing cards, fleet coordination, receptionist coverage, mail, deliveries, and office cleanliness. Ensures the workplace remains organized, functional, welcoming, and ready for employees and guests. Requires a high school diploma or equivalent, 2–4 years of relevant experience, and Microsoft Office proficiency.

Supports executives by managing calendars, scheduling meetings, preparing briefings, booking domestic and international travel, handling disruptions, processing expenses, organizing confidential records, and tracking follow-ups. Oversees front desk operations, including visitor greeting, calls, mail, packages, badges, conference rooms, and office presentation. Requires strong communication, discretion, adaptability, Microsoft 365 proficiency, and at least two years of administrative or coordination experience.

Receives and assists patients, schedules appointments, answers phones, verifies insurance, and maintains demographic information in the EMR. Posts payments, manages patient accounts receivable, reconciles daily clinic reports, completes bank deposits, and handles petty cash. The coordinator also scans records, orders supplies, submits maintenance requests, distributes controlled prescriptions appropriately, and maintains HIPAA confidentiality.

Coordinates front-office operations for a busy rehabilitation clinic. Responsibilities include greeting patients, scheduling appointments, managing provider calendars, processing pre-authorizations, verifying patient information, maintaining HIPAA privacy, supporting clinical staff, managing supplies, assisting with billing and payments, and facilitating patient-provider communication. The role requires strong organization, communication, multitasking, accuracy, professionalism, and proficiency with Microsoft Office applications.

Coordinates schedules for Sales, Production, and Service teams; confirms and reschedules customer appointments, maintains accurate calendars, updates CRM records, coordinates with managers and field staff, prioritizes geography and resource availability, and resolves scheduling conflicts to support efficient operations and a strong customer experience.

Coordinates daily medical practice operations, including clerical staffing, scheduling, training, patient check-in and check-out, billing, collections, accounts receivable, supplies, and process improvements. Supervises clerical and clinical personnel, supports compliance and confidentiality requirements, promotes efficient patient flow, and helps deliver a positive patient experience.

Coordinates pulmonary referrals and diagnostic testing by obtaining authorizations, verifying patient demographics and insurance coverage, tracking referrals, addressing denied claims, and communicating with patients, providers, and specialty offices. Requires medical office experience, insurance and prior authorization knowledge, and familiarity with medical terminology and procedures. This is a full-time, on-site, Monday–Friday day-shift position.

Coordinates office services workflow across reprographics, mail, digital, and administrative support requests. Prioritizes jobs, delegates tasks, monitors deadlines and quality, produces reports, handles intake, communicates with clients and managers, escalates issues, trains employees, and supports conference room, mail, phone, and visitor services. Requires standing, lifting up to 50 pounds, overtime as needed, and adherence to client and company procedures.

Greets visitors, manages calls, mail, packages, scheduling, office supplies, access control, databases, and clerical duties in a clinical research office. Requires bilingual English and Spanish communication, strong organization, multitasking, customer service, and adherence to study protocols. The role works Monday through Thursday in a four-day clinical office schedule and may support future clinic opportunities.

Coordinates daily client scheduling and caregiver coverage, communicates with clients and families, supports hiring and caregiver orientation, and participates in on-call rotation. Oversees payroll, billing, data entry, audits, and record accuracy. Conducts client consultations and home or supervisory visits, monitors satisfaction, resolves issues, and ensures compliance with company policies, program requirements, pay guidelines, overtime approvals, and incident reporting.

Serve as the first point of contact for families seeking care. Handle incoming calls and texts, greet clients and visitors, manage front-office activities, and proactively contact prospective clients to schedule initial appointments. The role requires compassionate communication, de-escalation skills, scheduling and conversion ability, accurate data entry, basic computer and EHR proficiency, HIPAA awareness, and reliable onsite attendance.

Coordinates front office operations in an ophthalmology and optometry clinic, including patient scheduling, appointment eligibility validation, prior authorization follow-up, EMR and records maintenance, insurance and financial information updates, payment collection, phone support, chart review, and patient reception. Maintains confidentiality, organization, supplies, and communication with providers and healthcare staff. Travel between clinic locations or overtime may be required.

Provides administrative and operational support for an ABA clinic, including facility coordination, inventory and supply ordering, compliance documentation, audit tracking, backup scheduling, family and staff communication, and confidentiality management. Supports the Clinical Director, promotes a positive clinic culture, resolves administrative discrepancies, and helps maintain an organized, safe, and operational clinical environment.

Supervises departmental staff, manages schedules, evaluations, calendars, records, credentialing, compliance, and provider onboarding. Coordinates physician time-off and on-call schedules, census reporting, billing issue resolution, documentation completion, EMR access, supplies, audits, and operational disruptions. Maintains confidential personnel and credentialing records while supporting Medical Directors and hospitalist leadership.