Top Office Coordinator Jobs

The Office Coordinator role involves handling calls, managing records, preparing purchase requests, assisting in data analysis, and providing administrative support in a fast-paced environment.

Coordinate HR and office operations, managing recruitment, onboarding, compliance, payroll data entry, and office management tasks. Support employee benefits and ensure smooth operations in office services.

The Receptionist/Office Coordinator will handle administrative duties, answer calls, welcome visitors, coordinate meetings, assist with event planning, and perform clerical tasks.

The Executive Assistant will manage calendars, coordinate travel, handle correspondence, and support operations and finance for senior leadership in a dynamic environment.

The Office Coordinator manages front desk operations, greeting visitors, scheduling, and supporting event logistics to ensure smooth office operations.

Serve as front-desk and administrative support for a clinical facility: greet clients, schedule appointments, maintain client records in the EHR, collect payments, assist with financial assessments, communicate with providers, and maintain HIPAA confidentiality. Position floats between sites with rotating 8-hour shifts within 5:30am–6pm, M–F.

Manage day-to-day office operations for the San Diego Business Unit, maintain inventory and office supplies, coordinate meetings and conference room logistics, plan and execute office events, provide administrative support to Business Unit Leadership (calendar management, offsite logistics), oversee mobile device lifecycle and basic troubleshooting, and coordinate with facilities, reception, and internal partners to ensure a welcoming, high-performing workplace.

Part-time onsite office coordinator supporting sales and store leaders: receive and prep shipments, process returns and alterations, manage communications (phone, email, mail), run errands and bank deposits, coordinate deliveries/pickups, enter alteration instructions, and perform other administrative tasks.

Provide front-desk reception, office coordination, event and catering ordering, mail/package processing, basic AP/AR support, vendor verifications, expense reporting, office supplies management, meeting coordination, errands, and support special projects to maintain a professional office environment.

Provide front-desk and administrative support for an outpatient therapy clinic: answer calls/emails, schedule appointments, verify medical records, coordinate admissions/discharges, request authorizations, consult clinicians, handle complaints, and provide occasional Spanish-English translation.

Provide front desk and administrative support for a medical clinic: schedule appointments, verify insurance, manage patient records and documents, handle phones and e-faxes, collect payments, and coordinate referrals. Maintain accurate digital records and ensure excellent bilingual (English/Spanish) customer service.

Serve as the onsite operational backbone for the Atlanta office: provide complex administrative support to senior management, coordinate office operations and facilities, manage scheduling, events and travel, handle budgets and expense tracking, lead support staff as needed, and drive office procedures and culture-building.

Oversee the community business office: manage accounts payable/receivable, resident trust accounts, census and billing; prepare budgets and reports; process payroll and bank deposits; supervise receptionists; handle onboarding, employee records, and HR inquiries; ensure regulatory compliance, confidentiality, and provide administrative support to the Executive Director.

Provide front-desk and administrative support for the Cohen Clinic: greet clients, triage calls and emails, coordinate scheduling, enter and maintain records in the electronic health record, assist with medical records and release of information, and maintain clinic operations while upholding HIPAA/privacy standards.

Coordinate front-desk and office operations including mail, supplies, vendor liaison, meeting room and facility management. Provide administrative support, organize and execute corporate events, and arrange domestic and international travel. Ensure a clean, efficient office environment and assist with reporting, analytics, and other duties as assigned.

The Administrative & Office Coordinator will provide essential support to the CEO and leadership team through administrative tasks, office management, HR coordination, and bookkeeping. Responsibilities include scheduling, travel arrangements, onboarding new hires, and maintaining accurate records, while ensuring effective communication and organization across the company.

Provide front-desk reception, phone and scheduling management, insurance verification, pre-authorizations, and billing preparation. Maintain EHR records, support managed care billing, organize daily workflow, handle records requests, and deliver customer service within a multidisciplinary mental health clinic serving veterans and military families.

Manage purchasing and vendor relationships for automation projects: RFQs, POs, BOM review, delivery tracking, inventory coordination, documentation, invoice matching, and office operations. Support project managers, customer visits, and continuous process improvements to ensure on-time procurement and accurate records.

Prepare and cook daily meals within budget, maintain kitchen inventory and cleanliness, perform interior farm cleaning and laundry, enter production data, assist barn tasks (wean room prep, supply organization), and support team communication and mentoring while upholding core values.

Manage full-cycle recruiting for assigned roles and support pre-employment activities while delivering strong candidate and hiring manager experience. Coordinate daily office operations, supplies, mail, facilities/vendor interactions, recordkeeping, and administrative support for leadership and special projects.

Support day-to-day office operations and hospitality in the Soho office: greet guests, maintain supplies and cleanliness, coordinate catering and team outings, and perform other tasks to ensure office efficiency.

Provide administrative and sales support: enter orders and alterations, receive and prep shipments, handle returns, manage phones/email, assist with deliveries/pickups, perform errands and bank deposits, and support sales professionals and store operations.

Provide administrative support to the Head of Brand and corporate headquarters operations: calendar and travel management, meeting coordination, invoice and AP processing, facilities and office supply management, HR onboarding support, event and retail logistics, and special projects. Serve as liaison with vendors and travel services while maintaining professional office environment.

Provide 50% executive support—calendar management, travel booking, expense reporting, gatekeeping—and 50% office management—front desk hospitality, inventory/vendor management, mail/logistics, and team culture event support for a ~115-person NYC office.

Provides administrative support for warehouse/transportation/inventory operations including payroll collection and input, AP/AR tasks, DOT file maintenance (MVRs, physicals, drug screens), and location recordkeeping. Assists with site reporting, personnel administration, and other assigned duties.