Top Office Coordinator Jobs

Coordinates front-office operations at an outpatient rehabilitation clinic, including greeting patients, answering phones, scheduling appointments, entering data, verifying personal and insurance information, processing charges and payments, and maintaining records. Provides bilingual customer service while supporting efficient patient flow between check-in, treatment, and checkout.

Supports the long-term care facility’s business office and assists the manager with daily operations. Responsibilities include billing and collections, payment posting, deposits, accounting controls, month-end closing, accounts payable invoice processing, GL coding, vendor verification, accruals, and meeting AR/AP deadlines. May supervise the department in the manager’s absence.

Coordinates provider enrollment and re-enrollment with commercial, Medicare, Medicaid, and state payers. Oversees enrollment workflows, maintains provider databases, tracks applications, prepares reports, and resolves billing denials related to enrollment. Collaborates with billing, human resources, providers, management, and external billing companies. Supports accounts receivable, compliance, productivity monitoring, and administrative activities while maintaining confidentiality and compassionate service.

Serves as the HR department’s primary contact for employees, applicants, visitors, and vendors. Manages calls, facility access, inquiries, employee records, HR documentation, communications, meetings, and events. Provides administrative support for daily HR operations while maintaining confidentiality, accuracy, and professional customer service. Uses Workday, Microsoft Word, Excel, and standard office equipment. Requires a high school diploma or GED; one year of office or administrative experience is preferred.

Provides general office, project-related, clerical, and administrative support in a medical office. Assists healthcare teams with processing physician orders for tests and medications, accurately captures information in the EHR as directed by providers, and performs detailed administrative tasks without making independent clinical decisions.

Coordinates daily workplace operations at the Southfield office, serving as the primary contact for employees and visitors. Responsibilities include front desk support, visitor access, conference room scheduling, facilities and vendor coordination, maintenance requests, office supplies, safety procedures, badge processes, invoice tracking, records management, and employee events. The role requires strong organization, communication, customer service, and administrative experience in a corporate office environment.

Oversee daily administrative, operational, and facilities functions for the Seattle law office. Coordinate vendors, supplies, equipment, maintenance, space planning, onboarding, office communications, meetings, events, and client visits. Process invoices and expenses, support records management, maintain confidentiality, and liaise with the corporate office, attorneys, staff, finance team, and building management. The role requires in-person work Monday through Friday and occasional overtime.

Coordinate daily office operations at Sierra’s San Francisco headquarters, including reception, guest experience, mail and packages, inventory, meeting logistics, facilities requests, safety supplies, and onboarding support. Partner with Operations, IT, HR, Executive Assistants, and property management to maintain welcoming, organized, well-functioning workplace environments. This is a fully onsite, six-month contract role with potential extension or conversion.

Provides front-desk and administrative support in a mental health clinic. Responsibilities include greeting patients, scheduling appointments, managing calls and messages, collecting payments, verifying insurance and demographic information, maintaining records, supporting clinicians, addressing patient concerns, and protecting confidential health information.

Oversee front desk operations for a periodontics practice: manage scheduling, patient flow, billing, insurance verification, and collections; coordinate treatment planning with clinical staff; present treatment options and financial arrangements; supervise and train front office staff; monitor practice metrics and support patient retention and marketing efforts while maintaining HIPAA/OSHA compliance.

Provides administrative support to the operations team, maintains records and databases, processes invoices and quotations, coordinates post and documentation, arranges travel, tracks inventory, manages rosters and payroll hours, and records meeting minutes. The role requires strong organization, communication, multitasking, and Microsoft Office skills, along with experience in SharePoint, quality management, and corporate administration.

Assists the Business Office Manager with patient billing, accounts receivable, collections, payment recording, deposits, financial recordkeeping, payer interactions, claim payment, census balancing, and reporting. Maintains confidentiality and integrity of patient financial information while coordinating with nursing and admissions departments.

Manage daily New York office operations, including supplies, snacks, mail, deliveries, guest reception, office communications, and workspace organization. Plan monthly socials, support culture-building events, survey employee preferences, and coordinate updates across multiple offices. The role is in-office four days per week and requires strong organization, communication, adaptability, and operational experience.

Coordinates division-level administrative operations, office services, projects, meetings, events, and leadership initiatives. Prepares agendas, minutes, correspondence, reports, presentations, and public notices; supports purchasing, travel, budgets, personnel documentation, and stakeholder inquiries. Oversees support staff, volunteers, and interns while coordinating with management, advisory groups, internal departments, and external stakeholders. Requires strong organization, communication, proofreading, Microsoft Office, and independent judgment skills.

Provides part-time reception, hospitality, administrative, travel, and expense support. Welcomes visitors, manages calendars, meals, mail, packages, office supplies, meetings, and events. Assists with expense reports and employee travel bookings while maintaining confidentiality. Requires strong organization, interpersonal skills, multitasking ability, and proficiency with Microsoft Office.

Supports front-office and administrative operations by answering calls, greeting visitors, managing mail and shipments, assisting with events and HR onboarding, scheduling appointments, arranging travel, and completing general office tasks. The intern will also provide phone coverage and support evolving business priorities while maintaining professional communication, organization, and accuracy.

Supports front-office and administrative operations by answering phones, greeting visitors, managing mail and shipping, scheduling meetings, arranging travel, assisting with events, and completing scanning, printing, and filing. The intern also supports HR with new-hire orientation and provides administrative assistance based on business priorities. This is an on-site role in Eagan, Minnesota, beginning May 2027.

Provides secretarial and office coordination support to the PICU Director and department. Responsibilities include managing supplies, equipment ordering, inventory control, reports, communications, and administrative tasks. Requires strong customer service, communication, English comprehension, medical terminology knowledge, and typing skills. Bilingual English/Spanish capability is preferred.

Provides front-desk and administrative support for patients and clinicians in an outpatient mental health office. Responsibilities include scheduling appointments, managing calls and messages, collecting payments, verifying insurance and demographic information, maintaining records, assisting with forms and communications, handling escalations, and protecting patient confidentiality. The role is full-time, onsite, and requires strong customer service, organization, communication, empathy, and experience with healthcare systems.

Provides front-desk and administrative support in a mental health clinic. Responsibilities include greeting patients, scheduling appointments, managing calls and messages, collecting payments, verifying demographic and insurance information, updating records, supporting clinicians, handling paperwork, addressing patient concerns, and maintaining confidentiality. The role is full-time and onsite in Durham, Monday through Friday.

Provides front desk and administrative support in an outpatient mental health clinic. Responsibilities include greeting patients, scheduling appointments, managing calls and messages, collecting payments, verifying insurance and demographic information, supporting clinicians, maintaining records in EHR and practice management systems, and protecting patient confidentiality. The role requires compassionate customer service, de-escalation skills, accurate data entry, and effective coordination with clinical teams.

Provides front-desk and administrative support in an outpatient mental health clinic. Responsibilities include greeting patients, scheduling appointments, managing calls and messages, collecting payments, verifying insurance and demographic information, supporting clinicians, maintaining records, handling patient concerns, and protecting confidential health information. The role is full-time, onsite, and requires strong customer service, organization, communication, de-escalation, and EHR or practice management system skills.

Provides front desk and administrative support in a mental health clinic. Responsibilities include greeting patients, scheduling appointments, managing calls and messages, collecting payments, verifying insurance and demographic information, supporting clinicians, maintaining records, handling paperwork, and protecting confidential health information. The role also addresses patient concerns, applies de-escalation techniques, and contributes to efficient daily clinic operations.

Provides front-desk and administrative support in a mental health clinic. Responsibilities include greeting patients, scheduling appointments, routing calls, collecting payments, updating demographic and insurance information, supporting clinicians, maintaining records, handling patient concerns, and protecting confidential health information. The role requires strong customer service, communication, organization, empathy, and proficiency with EHR and practice management systems.

Provides front-office and administrative support in an outpatient mental health setting. Responsibilities include greeting patients, scheduling appointments, managing calls and messages, collecting payments, verifying insurance and demographic information, maintaining electronic records, supporting clinicians, handling paperwork, resolving patient concerns, and protecting confidential health information. The role is full-time, onsite, and serves university students, faculty, and staff through Mindpath Health’s College Health Program.