Top Office Coordinator Jobs

Provides front-office leadership and administrative support for a physical therapy clinic. Responsibilities include greeting and checking in patients, scheduling care, answering phones, collecting demographic and insurance information, coordinating referrals and charts, obtaining treatment authorizations, collecting co-pays and balances, and supporting communication between patients, physicians, staff, and physical therapists.

Coordinates HR operations, including HRIS and employee file maintenance, recruiting support, personnel data entry, reporting, training administration, employee programs, orientations, payroll and benefits backup, and departmental administrative support. The role also manages HR communications, office supplies, lockers and uniforms, service awards, events, compliance packages, KPIs, and continuous improvement initiatives.

Performs administrative and reception duties, maintains accounts payable and receivable records, enters invoices and payments, assists customers with account questions, supports branch projects, distributes employee information, and ensures accurate, timely work. The role requires Microsoft Office proficiency, customer service, reliable attendance, a valid driver’s license, and occasional operation of a company vehicle.

Provides general administrative and reception support for a branch, including filing, correspondence, invoice entry, accounts payable and receivable, collections, customer account assistance, employee forms, and project support. Requires strong organization, communication, Microsoft Office skills, a high school diploma, three years of business experience, a valid U.S. driver’s license, and successful completion of drug testing and a background check.

Provides administrative and office support for a Home Center, including maintaining customer files, coordinating communications, preparing promotional materials, assisting with sales and service processes, handling invoices and deposits, routing calls, supporting audits, and using company systems. The role requires strong organization, communication, customer service, reliability, adaptability, and proficiency with Microsoft Office tools.

Coordinates daily behavioral health office operations, including clerical work, scheduling, client reception, data updates, copay collection, telehealth support, inventory, purchasing, vendor coordination, deposits, petty cash, records, procedures, staff training, and coaching. Ensures office activities align with organizational objectives and supports efficient clinic administration.

Provides administrative and office support for a home center, including maintaining customer files, coordinating communications, preparing sales and promotional materials, assisting with invoices and payments, scheduling contractors, handling customer inquiries, and supporting compliance activities. Requires strong organization, communication, customer service, computer, multitasking, and teamwork skills in a sedentary office environment.

Coordinates hospice patient care scheduling, referral tracking, order management, interdisciplinary group preparation, and visit distribution. Assigns nurses for start-of-care visits, monitors productivity, supports continuity of care, facilitates timely responses to urgent patient needs, and tracks visits for compliance with hospice policies and regulatory requirements.

Coordinates outpatient clinic front-office operations, including appointment scheduling, telephone and patient reception, check-in and check-out, chart creation and filing, medical records maintenance, diagnosis-code entry, deposits, receipt balancing, chart audits, supply management, and supervision of front-office staff.

Coordinate daily office and workplace operations, including front desk services, visitor management, facilities, safety, events, purchasing, vendors, inventory, fleet records, company housing, and guest support. Manage invoices, budgets, mail, communications, onboarding setups, and administrative processes while partnering with employees, leadership, vendors, and cross-functional teams. Provide occasional after-hours support and continuously improve workplace operations.

Manage daily office operations and administrative support for an in-person behavioral healthcare office. Responsibilities include processing payer and license paperwork, claims submissions, data entry and reconciliation, maintaining patient charts, transferring data between Salesforce and medical records systems, scheduling, compliance support, IT and device coordination, events, and cross-functional projects. The role supports admissions, clinical, People Operations, and leadership teams while maintaining HIPAA-compliant data practices.

Coordinates daily medical practice operations, including clerical staffing, scheduling, training, patient check-in and check-out, collections, accounts receivable follow-up, supply inventory, and process improvement. Supports clinical and administrative teams, promotes patient experience, maintains compliance and confidentiality, and supervises front-office and related personnel. Requires medical office experience and knowledge of scheduling, billing, collections, patient flow, EMR, practice management systems, and Microsoft applications.

Coordinates front-office operations at an outpatient rehabilitation clinic, including greeting patients, answering phones, scheduling appointments, entering data, verifying personal and insurance information, processing charges and payments, and maintaining records. Provides bilingual customer service while supporting efficient patient flow between check-in, treatment, and checkout.

Supports the long-term care facility’s business office and assists the manager with daily operations. Responsibilities include billing and collections, payment posting, deposits, accounting controls, month-end closing, accounts payable invoice processing, GL coding, vendor verification, accruals, and meeting AR/AP deadlines. May supervise the department in the manager’s absence.

Coordinates provider enrollment and re-enrollment with commercial, Medicare, Medicaid, and state payers. Oversees enrollment workflows, maintains provider databases, tracks applications, prepares reports, and resolves billing denials related to enrollment. Collaborates with billing, human resources, providers, management, and external billing companies. Supports accounts receivable, compliance, productivity monitoring, and administrative activities while maintaining confidentiality and compassionate service.

Serves as the HR department’s primary contact for employees, applicants, visitors, and vendors. Manages calls, facility access, inquiries, employee records, HR documentation, communications, meetings, and events. Provides administrative support for daily HR operations while maintaining confidentiality, accuracy, and professional customer service. Uses Workday, Microsoft Word, Excel, and standard office equipment. Requires a high school diploma or GED; one year of office or administrative experience is preferred.

Coordinates daily workplace operations at the Southfield office, serving as the primary contact for employees and visitors. Responsibilities include front desk support, visitor access, conference room scheduling, facilities and vendor coordination, maintenance requests, office supplies, safety procedures, badge processes, invoice tracking, records management, and employee events. The role requires strong organization, communication, customer service, and administrative experience in a corporate office environment.

Oversee daily administrative, operational, and facilities functions for the Seattle law office. Coordinate vendors, supplies, equipment, maintenance, space planning, onboarding, office communications, meetings, events, and client visits. Process invoices and expenses, support records management, maintain confidentiality, and liaise with the corporate office, attorneys, staff, finance team, and building management. The role requires in-person work Monday through Friday and occasional overtime.

Coordinate daily office operations at Sierra’s San Francisco headquarters, including reception, guest experience, mail and packages, inventory, meeting logistics, facilities requests, safety supplies, and onboarding support. Partner with Operations, IT, HR, Executive Assistants, and property management to maintain welcoming, organized, well-functioning workplace environments. This is a fully onsite, six-month contract role with potential extension or conversion.

Provides front-desk and administrative support in a mental health clinic. Responsibilities include greeting patients, scheduling appointments, managing calls and messages, collecting payments, verifying insurance and demographic information, maintaining records, supporting clinicians, addressing patient concerns, and protecting confidential health information.

Oversee front desk operations for a periodontics practice: manage scheduling, patient flow, billing, insurance verification, and collections; coordinate treatment planning with clinical staff; present treatment options and financial arrangements; supervise and train front office staff; monitor practice metrics and support patient retention and marketing efforts while maintaining HIPAA/OSHA compliance.

Provides administrative support to the operations team, maintains records and databases, processes invoices and quotations, coordinates post and documentation, arranges travel, tracks inventory, manages rosters and payroll hours, and records meeting minutes. The role requires strong organization, communication, multitasking, and Microsoft Office skills, along with experience in SharePoint, quality management, and corporate administration.

Assists the Business Office Manager with patient billing, accounts receivable, collections, payment recording, deposits, financial recordkeeping, payer interactions, claim payment, census balancing, and reporting. Maintains confidentiality and integrity of patient financial information while coordinating with nursing and admissions departments.

Manage daily New York office operations, including supplies, snacks, mail, deliveries, guest reception, office communications, and workspace organization. Plan monthly socials, support culture-building events, survey employee preferences, and coordinate updates across multiple offices. The role is in-office four days per week and requires strong organization, communication, adaptability, and operational experience.

Coordinates division-level administrative operations, office services, projects, meetings, events, and leadership initiatives. Prepares agendas, minutes, correspondence, reports, presentations, and public notices; supports purchasing, travel, budgets, personnel documentation, and stakeholder inquiries. Oversees support staff, volunteers, and interns while coordinating with management, advisory groups, internal departments, and external stakeholders. Requires strong organization, communication, proofreading, Microsoft Office, and independent judgment skills.