Top Office Coordinator Jobs

Manage day-to-day office operations and administrative support for clinical teams, including payor and license paperwork, claims submissions, data entry and reconciliation between Salesforce and medical records, patient chart maintenance, compliance adherence (HIPAA), event planning, device support, and cross-functional projects to enable on-site behavioral health services.

Manage day-to-day office operations and support clinical workflows by processing payor and license paperwork, claims submissions, data entry and reconciliation between Salesforce and medical records. Partner with Compliance and IT, maintain patient charts and EHR records, provide administrative and scheduling support, run cross-functional projects, and ensure HIPAA-compliant data handling.

Manage daily office operations for an in-office behavioral health site, handle administrative paperwork (payor/license applications, claims), maintain and transfer patient data between Salesforce and medical records, support compliance, assist IT and clinical teams, coordinate scheduling and events, and lead cross-functional projects to ensure smooth care delivery and regulatory adherence.

Manage daily office operations for an in-person behavioral health office, process administrative paperwork (payor/license applications, claims), maintain patient charts and data across Salesforce and medical records, support compliance and IT, coordinate scheduling and meetings, lead People Operations projects, and assist clinical and admissions teams while ensuring HIPAA compliance.

Manage daily office operations for an in-person behavioral health office, process administrative paperwork (payor/license/claims), maintain patient charts and data between Salesforce and medical records, support compliance and IT, coordinate schedules and events, and lead cross-functional projects to enable clinical care delivery.

Oversee front desk operations for a periodontics practice: manage scheduling, patient flow, billing, insurance verification, and collections; coordinate treatment planning with clinical staff; present treatment options and financial arrangements; supervise and train front office staff; monitor practice metrics and support patient retention and marketing efforts while maintaining HIPAA/OSHA compliance.

The Back Office Coordinator assists in office management and operations in a medical setting, overseeing staff, maintaining confidentiality, and ensuring compliance with policies.

The Back Office Coordinator supports the Office Manager in operations for medical facilities, ensuring compliance, training staff, and maintaining patient care standards while handling administrative duties.

The People and Office Coordinator will oversee office operations and assist in People Operations, focusing on enhancing employee experience and leveraging technology for efficiency.

The Office Manager ensures smooth operations at the Wisconsin office, providing administrative support, managing supplies, and assisting the sales team.

Provide leadership and manage daily operations of patient care areas and staff. Perform Certified Medical Assistant duties (patient interviews, vitals, room prep), maintain documentation and competencies, coordinate scheduling, and ensure clinical standards and patient-centered care.

Manage daily operations of clinical and clerical staff, ensure nursing practice standards, coordinate between clinical and support services, oversee staffing and schedules, set process and job-level goals to ensure efficient, professional patient care delivery.

Manage business office operations for a hospice program including billing, payroll, accounts payable, vendor and donation coordination, onboarding and HRIS maintenance, training support, regulatory readiness, inventory and office supply management, and cross-department communication and troubleshooting.

Coordinate workflow within the team, prioritize jobs, ensure quality service to clients, manage documentation, and train new employees in a fast-paced office environment.

The Office Coordinator will manage daily office operations, coordinate events, oversee supplies and maintenance, and greet visitors, ensuring a seamless office experience.

Provide front-desk and administrative support for an outpatient behavioral health center: greet clients, manage intakes and medical records, coordinate admissions and communications, maintain facility and compliance tasks, track reports, and support phone/IT systems.

Greet visitors and manage front desk operations, handle phone and email inquiries, manage mail and supplies, support calendar and travel logistics (SAP Concur), assist local/global teams and executives with scheduling, meeting setup, and administrative projects, and support HR and Facilities for events and outreach.

Manage daily administrative operations for the Cincinnati office, liaise with building/property vendors, handle mail, visitor access and badges, manage supplies and facilities requests, support safety and records management, assist with invoice and lease admin, coordinate meetings/events, and support special projects to ensure a professional, efficient workplace.

Provide warm, hospitable front‑office support for Alliance Northwest: answer phones and email, manage filings, reimbursements, deposits, supplies, event logistics, vehicle and maintenance coordination, and assist executive administrators and special projects. Support spiritual and ministry activities as part of a C&MA ministry role.

Supervise front desk and medical reception staff, ensure efficient patient flow and customer service, train Medical Assistant staff, manage scheduling, supplies, clerical audits, and assist Clinic Manager with hiring, budgeting, protocols, and staff performance.

Oversee front-desk and urgent care operations at multiple sites, supervise and train medical reception/MA staff, optimize workflows, handle escalated patient/insurance issues, manage scheduling, supplies, audits, hiring, and staff performance to ensure efficient, compliant office operations.

Oversee day-to-day operations of urgent care locations, supervise and train medical reception and MA staff, manage scheduling, supplies, hiring, budgets, compliance, and workflow improvements while ensuring excellent patient service.

Oversee front-desk operations and supervise medical reception staff to ensure efficient patient service and office workflow. Train and coach staff, manage schedules and PTO, handle complex patient/insurance issues, maintain supplies, assist with hiring, audits, budget oversight, and ensure compliance with HIPAA and clinical protocols.

The Sales Office Coordinator supports sales operations by managing customer inquiries, processing orders, maintaining sales records, and coordinating office resources and communications.

Manage pro bono case placements and database, coordinate trainings, events, publications, outreach, and intern recruitment, handle reporting and onboarding, and support daily program operations and cross-team liaison work.