Top Office Coordinator Jobs

Supports the COO and CMO by managing complex calendars, travel, meetings, communications, presentations, and expenses. Owns San Francisco office operations, including supplies, equipment, facilities, and vendors, while providing support to other offices. Plans in-office events, offsites, all-hands meetings, and team celebrations, contributing to company culture and smooth cross-functional coordination.

Coordinate daily office operations, workplace services, supplies, workspace setups, meetings, events, visitors, employee amenities, and vendor relationships. Support purchasing, invoicing, travel booking assistance, and new-hire onboarding. Maintain seating charts and resolve workplace issues while providing responsive service to employees and visitors.

Manage daily NYC office operations, facilities, vendors, visitors, mail, packages, supplies, security access, AV systems, and device inventory. Coordinate lunches, onboarding, executive visits, team events, and office culture initiatives. Maintain a welcoming, organized workplace while supporting talent acquisition, artist partnerships, and special projects. The role requires strong organization, communication, multitasking, independent problem-solving, and vendor-management skills in a dynamic environment.

Provide day-to-day operational and front-desk support for a physical office: greet visitors, manage scheduling and conference rooms, handle mail and vendor coordination, restock supplies and kitchen items, assist with basic equipment refreshes, and maintain a welcoming, functional workplace.

Provides administrative and project support for Professional Learning and Business Development departments. Duties include managing documents and files, coordinating communications, maintaining project databases, tracking stakeholder information, supporting meetings and logistics, preparing reports, and ensuring timely completion of forms and project tasks. Requires strong organization, writing, communication, confidentiality, data entry, and multitasking skills. The role is office-based in Turners Falls, Massachusetts, with occasional travel, errands, and weekend project support.

Manages the day-to-day operations of CleanCapital’s New York City office, including reception, mail, shipping, supplies, vendors, facilities issues, desk assignments, events, guest support, expense reconciliation, and office documentation. Coordinates with HR, IT, and service providers to maintain an organized, functional workplace and improve administrative processes. The role also supports office culture initiatives and requires strong organization, communication, judgment, technology literacy, and customer-service skills.

Registers Section 8 and HOME-ARP landlords and vendors in city financial systems, verifies tax and compliance documentation, submits vendor approvals, maintains validation records, and exports financial transactions and payment vouchers. Reviews rejected housing assistance payments, determines corrective actions, communicates findings to Accounts Payable, and provides backup approval for accounting documents. The role requires organization, attention to detail, multitasking, and accounts payable or receivable experience.

Coordinates daily outpatient clinic operations, including patient greeting and registration, insurance verification, appointment and surgical scheduling, referral and records processing, chart preparation, correspondence, and phone and email communication. Supports care coordination across laboratory, EKG, and radiology services while responding appropriately to emergencies and completing administrative tasks within required timeframes.

The Office Coordinator supports daily operations at a behavioral health treatment center. Responsibilities include greeting clients, maintaining facility standards, managing confidential medical records, supporting admissions and orientations, tracking reports, collecting payments, completing safety and licensing tasks, ordering supplies, handling deliveries, coordinating client check-ins, and providing administrative and IT support. The role also supports client, family, referral partner, vendor, and admissions communications.

Provide day-to-day administrative and facilities support for the Chicago office: manage operations, reception, supplies, vendor coordination, meeting room readiness, event and move support, furniture assembly, and occasional recruitment assistance.

Manage business office operations for pediatric and adolescent gynecology: oversee administrative staff, collaborate with HR on hiring/onboarding, allocate resources, develop efficiency metrics, lead quality improvement initiatives, and direct internal communications.

Provide direct patient care under physician or nurse direction: take vitals and histories, assist with injections and nursing care, document charts, manage supplies and vaccines, support triage (non-decision making), follow infection control, maintain confidentiality, and perform assigned clinical duties.

Provide front-line, student-centered reception and administrative support for the Center for International Education. Manage inquiries, office operations, records, supplies, and basic reporting while supporting international student services, study abroad programs, and departmental communications.

The Office Coordinator supports sales teams by managing order entry, receiving shipments, processing alterations, and handling communication tasks.

As a Recruiting and Office Coordinator, you will support recruiting efforts, coordinate the hiring process, onboard new employees, and assist with office functions and internal initiatives.

Office-based LPN supporting home health clinical operations. Responsibilities include handling nursing calls, assessing concerns, coordinating referrals and admissions, submitting and tracking prior authorizations, maintaining clinical documentation and tracking systems, monitoring missed visits, and communicating with clients, healthcare professionals, payers, and internal departments while maintaining HIPAA and regulatory compliance.

Provides office-based nursing support for home health operations, including handling clinical calls, assessing concerns, coordinating referrals and admissions, submitting and tracking prior authorizations, maintaining clinical documentation, monitoring visits and assessments, and communicating with clients, providers, payers, and internal teams. The role requires an Indiana LPN license, strong organization, knowledge of medical terminology, confidentiality, and proficiency with electronic medical records.

Provides administrative and bookkeeping support to Accounting and Sales teams. Responsibilities include invoice processing, expense tracking, reconciliations, QuickBooks and DMS data entry, vendor coordination, inventory and vehicle status tracking, customer delivery and pickup scheduling, office support, meeting coordination, and AI-assisted process improvement.

Supports Habitat homeowners by managing payments, answering questions, maintaining confidential records, coordinating resources, planning engagement activities, representing Habitat at HOA and community meetings, monitoring homeowner trends, and preparing monthly reports. The role builds relationships with diverse homeowners, identifies support needs, escalates concerns, and coordinates improvements with affiliate departments and community partners.

Coordinate office-services workflows across reprographics, mail, intake, hospitality, facilities, reception, and administrative support. Prioritize and delegate work, monitor deadlines and quality, handle client communications, produce reports, maintain logs, resolve or escalate issues, train employees, and support equipment, mail, conference-room, reception, and visitor-service needs. The role requires customer service, accurate handling of confidential information, Microsoft Office skills, and the ability to lift up to 50 pounds.

Coordinates front-office operations and HR processes at an on-site behavioral health facility. Responsibilities include serving as the first point of contact, managing meetings, supplies, equipment, vendors, onboarding, background checks, personnel files, HRIS records, training and certification tracking, orientation, compliance documentation, and HR inquiries. The role supports patient and employee experience while partnering with Corporate HR and maintaining Joint Commission readiness.

Manage mailroom, copy rooms, package room, and office equipment. Inventory, order, receive, and distribute office supplies. Code invoices for office support and utilities, track copier/fax lease and maintenance agreements, and perform other administrative support duties as needed.

Supports pre-award sponsored research proposals for Cornell’s College of Agriculture and Life Sciences. Coordinates proposal preparation, budgets, documentation, compliance, deadlines, and communications among principal investigators, departments, grant officers, sponsored programs, and agency representatives. Maintains accurate and confidential records, resolves submission issues, and ensures proposals meet university, college, and sponsor requirements. The role is hybrid, requiring at least two days weekly on the Ithaca campus.

Manage accounts receivable and billing operations for assigned customer portfolios. Responsibilities include reviewing billing data, generating invoices and statements, resolving disputes, monitoring overdue accounts, collecting payments, reconciling AR ledgers, maintaining accurate records, preparing reports, and responding to customer billing inquiries. The role requires collaboration with operations and account teams, strong attention to detail, and effective communication in a full-time, in-office environment.

The Office & Clinical Operations Coordinator manages front office operations, scheduling, procurement, inventory management, and provides clinical services support in a nonprofit behavioral health setting.