Buying Coordinator

VICI is the ultimate shopping destination for the modern fashionista. Our assortment covers women’s apparel, accessories, footwear, and handbags. We offer an on-trend assortment with capsule-like weekly drops, featured shops, influencer collaborations, and curated daily drops focused on our customers’ lives and the styling inspiration they need. Much of our assortment is exclusive and made with our customers’ shopping preferences and feedback top of mind. We buy and design sophisticated, trend right, and modern styles we know our customers will love. 

What started as a small family-owned business, has grown since its start in 2012, to a brand with a strong online and social presence. Affordability, quality, and customer service are at the center of our brand and we always strive to ensure our customers are satisfied with their VICI experience. From opening our Nashville retail store to launching pop ups in Newport Beach and Venice Beach, VICI is increasing its retail footprint to bring more awareness to the brand. We are just getting started and excited about what the future holds!

Summary/Objective:

The buying coordinator is responsible for ensuring flawless execution of product from concept creation to sales launch online. This includes supporting the buying team with the product development

process for all VICI label product as well as managing PO creation, maintenance and vendor

communication for all styles in specific categories. The Coordinator is also responsible for gathering all product specs and sharing that information with cross-functional partners for successful online product launch. The coordinator will also aid in preparing the necessary documents as needed for pre-season and in-season assortments.

Essential Functions:

● Responsible for organizing product development process which includes, but is not limited to, gathering samples/submits for approval process from buyers, external vendor communication and internal communication with buying team to ensure timely and impeccable execution of product.

● Create accurate POs for seasonal assortment and communicate POs to vendors in a timely manner. Manage updates to POs as changes occur and is proactive about communicating when information is needed.

● Maintain correct item information, attribution, and delivery details for their assigned categories.

● Responsible for ensuring all product attributions (provided by Buyers) is uploaded and maintained correctly in Netsuite.

● Launch pre-orders for chase POs and communicate cross functionally in order to drive revenue.

● Responsible for updating weekly business review, quarterly hindsight, and quarterly pre-season investment review decks with data and images and communicating said insights as needed.

● Responsible for gathering specs for all product that is on-site and creating monthly merch doc for debut assort. Specs must be received prior to launching, uploaded, and shared with cross functional site team in order to launch all product with necessary specs to inform clients of key details. Responsible for meeting deadlines by communicating proactively.

● Support buying team on monthly debut assort process and work with sample team to ensure merch doc is ticked and tied before hand off to cross functional partners.

● Support buying team with business insights and proposed actions for daily, weekly, and quarterly strategy decks.

Competencies:

● Comfortable working in a fast-paced environment and speaking up as needed to keep the ball moving.

● Takes initiative in ensuring details are double checked and workstreams are started and completed by provided deadlines.

● Excellent time management and organizational skills; meticulous attention to detail.

● Ability to communicate effectively both verbally and in writing within VICI cross functional team as well as vendor community.

● Excellent problem-solving skills with ability to think outside of the box and bring process improvement ideas to the table.

● Ability to work independently as well as in team environment.

● Demonstrates knowledge of Microsoft Office, MAC and Google Products. Highly efficient in Excel and Google Sheets

● Knowledge of standard applications (Office 365, Slack, Chrome, etc)

Work Environment:

● Works in indoor/office environment.

● Sit for long periods, standing and walking intermittently.

● Use office equipment such as computer, mouse, etc

● Occasionally lift up to 20 pounds and may have to manage hung samples.

Education and Experience:

● Bachelor’s Degree preferred

● 1-2 years prior experience in corporate retail preferred

● Strong mathematical and analytical skills; demonstrated proficiency working with large data sets

● Must have advanced knowledge of Microsoft Excel

● Ability to read, write, speak and understand the English language fluently, and communicate verbally and in writing at a professional level

Expected Hours of Work:

● This is a full-time position – Hybrid with 3 days in office per week (Tuesday through Thursday) requirement

VICI is committed to growing and empowering a more inclusive community within our company, and industry. That is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences, and perspectives. VICI is an equal opportunity employer and dedicated to diversity and inclusion in the workplace. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender identity, sexual orientation, age, marital status, pregnancy status, veteran status, or disability status. We believe that a variety of perspectives will make our teams and business stronger.